Trustees’ Annual Report for the period
From 1 st April 2020 Period start date To 31st March 2021 Period end date
Charity name: Breast Friends York
Charity registration number: 1175926
Objectives and Activities
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SORP
reference
Summary of the purposes Para 1.17 The purposes of Breast Friends York (BFY)
of the charity as set out remain the same as per our constitution.
in its governing
The objects of the CIO are:
document
For the relief of people in York and the surrounding areas
who have had a breast cancer diagnosis at any point in
their lives in particular but not exclusively by;
Providing a variety of supportive, accessible and inclusive
environments to enable members to build a network of
peer support.
Providing opportunities to explore and discuss the range of
issues, emotions and feelings related to a breast cancer
diagnosis and subsequent treatment.
Promoting awareness of the available local and wider
support and advice networks.
Utilising peer support to facilitate members in the
development of resilience and coping strategies.
Summary of the main Para 1.17 Activities and events this year would have included
and 1.19
activities in relation to (pre Covid);
those purposes for the
public benefit, in Online secure chat group,
particular, the activities,
Monthly Evening Meetings with free refreshments,
projects or services
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identified in the Monthly Luncheon Club with free lunch provided and
accounts. lifts offered,
Weekly Yoga classes,
Newsletters,
Lingerie Evenings,
Birthday club,
Telephone line,
Website & social media presence Instagram, twitter
and facebook,
Supportive sewers Pillows and Drain bags,
Cancer Champion Training,
Stalls at events including 3 x Fossgate festivals, York
Pride, Hospital stall, Bishy Rd St Party.
Changes introduced in response to COVID 19,
Weekly/Monthly Zoom meetings,
Weekly calls to vulnerable members and shopping
done for those who need it,
Video Yoga & Meditation
Facebook live events,
BOT zeetings,
Walk & Talks
Statement confirming Para 1.18 Trustees all read the public benefit guidance
whether the trustees when setting up the Charity in 2017. New
have had regard to the trustees have also read the guidance.
guidance issued by the
Charity Commission on
public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Policy on grant making We do not make grants.
Para 1.38
Policy on social N/A
investment including
program related
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investment Para 1.38
Our trustees have all made contributions to
supporting the running of the charity as well as
many of them running aspects of the support
Para 1.38
group, working with members of the wider
Contribution made by
membership. Normally these activities would
volunteers
include, running the luncheon club, fundraising
activities, making crafts for sale, running stalls,
holding Lingerie evenings, however, due to
lockdown restrictions, very little has been
happening in the last 12 months. Volunteer
activities have been restricted. Facebook &
telephone support has continued throughout.
Other
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Achievements and Performance
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SORP reference
Summary of the main There are now 111 registered members and a
achievements of the further 20 who are part of the facebook online
charity, identifying the chat group prior to the introduction of the
difference the charity’s registration process who are not contacted
work has made to the directly but who are able to leave the group at
circumstances of its any point they wish.
beneficiaries and any
wider benefits to society Para 1.20 We have seen many friendships blossom over this
as a whole past year.
Unfortunately 2 members have passed away this
year.
Members have been able to share experiences
and questions around Corona virus during the
COVID-19 Pandemic, giving and receiving support
online.
Due to covid-19 restrictions we have been unable
to sell crafts made by our supportive sewers but
have been able to give some love, support and
comfort to 144 patients undergoing breast cancer
related surgery via our heart pillows.
We have continued to provide regular Zoom
meetings, facebook and telephone support, walk
& talks and 1-1 covid-safe meet ups for new
members.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of Para 1.41
fundraising activities
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 Year End Total £4307.19
financial position at the
end of the period
Statement explaining the Para 1.22 N/A
policy for holding
reserves stating why they
are held
Amount of reserves held Para 1.22 N/A
Reasons for holding zero Para 1.22 Funding is divided into projects and deposits and
reserves withdrawals are recorded against the project
budget.
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 The charity has sufficient funds to operate for the
uncertainties about the duration of the coming year.
charity continuing as a
We need to work on securing grant funding in this
going concern
coming year.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Macmillan Grant Easyfundraising
Tesco Local fundraising Hand-sanitiser
sales
The charity’s principal
sources of funds Waitrose Local funding Facemask sales
(including any Para 1.47
Public donations Amazon smile
fundraising)
Pillow donations
Investment policy and N/A
objectives including any
social investment policy
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adopted Para 1.46 Our fundraising activities will be significantly reduced during & following the COVID-19 A description of the Pandemic, as are our outgoings. The BFY principal risks facing the continues to enjoy a healthy bank balance. charity Para 1.46 The introduction of clearbooks for our accounts has simplified the accounting processes. Other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Our wider membership is informed when posts
methods including details come up and are invited to put their names
of any constitutional forward. They submit their Bio and are voted on
provisions e.g. election to via a majority vote from the BOT at an AGM
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)
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You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 We currently do not have a trustee induction as
adopted for the induction we have not previously required one. We will be
and training of trustees working with our new trustees to create an
induction package over the months following the
AGM.
The charity’s Para 1.51 The Charity is run by a Board of Trustees (BOT)
organisational structure and is a foundation model. Additionally we have
and any wider network members/volunteers of our support group which
with which the charity we refer to as our wider membership. The wider
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works membership do not have any responsibility for the
running of the charity.
Relationship with any Para 1.51 Yorkshire Cancer Community, Humber Coast &
related parties Vale Cancer Alliance, Breast Cancer Now,
Macmillan, The Haven, York Against Cancer,
Yorkshire Cancer Research
Other
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Reference and Administrative details
Charity name Breast Friends York Other name the charity BFY, York Breast Friends uses Registered charity 1175926 number Charity’s principal 44 Garfield Terrace, York, YO264XU address
Names of the charity trustees who manage the charity
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Name of person
Dates acted if not for (or body) entitled
Trustee name Office (if any)
whole year to appoint trustee
(if any)
1 Zoe Bounds Chair
2 Barbara Griffin Secretary
3 Tracie Steeley Treasurer
4 Sally Harris
Christine
5
Johnson
6 Sam Broadbent
7 Justine Baulk
8
9
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements
for safe custody and
segregation of such
assets from the charity’s
own assets
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Additional information (optional)
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members
(Optional information)
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Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Barbara Griffin
Signature(s)
Barbara Griffin
Full name(s) Zoe Bounds
Position (eg Chair Secretary
Secretary, Chair,
etc)
Date 29/5/2021
29/5/2021
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Distribution of funds to individual pots and income and expenditure to end
| of accounting year 01/04/2020– 31/03/2021 | of accounting year 01/04/2020– 31/03/2021 | of accounting year 01/04/2020– 31/03/2021 | of accounting year 01/04/2020– 31/03/2021 | of accounting year 01/04/2020– 31/03/2021 | of accounting year 01/04/2020– 31/03/2021 | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Pot | Starting Balance |
Income |
Expenditure |
Ending Balance |
||||||
| Admin | £-200.12 | £2497.92 | £2121.15 | £176.65 | ||||||
| Meetings | £129.70 | £1 | £0 | £129.70 | ||||||
| Supportive Sewers |
£3406.50 | £1024.26 | £1489.93 | £2940.83 | ||||||
| Lingerie Evenings |
£95.46 | £0 | £0 | £95.46 | ||||||
| Browns | £0.00 | £0 | £0 | £0.00 | ||||||
| Luncheon Club |
£341.54 | £130 | £97.22 | £374.32 | ||||||
| BFtoo | £0.00 | £0 | £0 | £0.00 | ||||||
| Exercise | £613.30 | £557.12 | £635 | £535.42 | ||||||
| Therapy | £0 | £70 | £25 | £45 | ||||||
| TOTALS | £4386.38 | 4279.30 | 4368.30 | £4297.38 + £9.81 starting bank balance |
-
Total overall income £4279.30
-
Total overall expenditure £4368.30
-
Total held in bank at end of account period carried forward to new accounting year £4307.19