Brockham Village Hall
Charity No. 1175919
Company No. CE012440
Trustees' Report and Unaudited Accounts
31 March 2024
Brockham Village Hall Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 3 | |
| Independent Examiner's Report | 4 to 4 | |
| Statement of Financial Activities | 5 | |
| Summary Income and Expenditure Account | 6 | |
| Balance Sheet | 7 | |
| Statement of Cash flows | 8 | |
| Notes to the Accounts | 9 to | 14 |
| Detailed Statement of Financial Activities | 15 to | 16 |
Page 1
Brockham Village Hall Trustees Annual Report
Brockham Village Hall
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. CE012440
Charity No. 1175919
Registered Office
Brockham Village Hall Brockham Green Betchworth
Surrey RH3 7JJ
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
G. Bell (Resigned 3 July 2023)
M. Ince
S. Jackson
R. Johnson
P. Williams
Accountants
H&L Associates 25 Oakside Lane Horley RH6 9XS
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document is to establish, run and promote a village hall for the benefit of the local community.
ACHIEVEMENTS AND PERFORMANCE
The village hall provides a local cafe and bar used by the local community and run by independent people on a 3 year licence, as well as the hall itself which is used by local clubs and associations.
FINANCIAL REVIEW
The financial position is considered to be satisfactory.
Reserves are to be built up over the coming years to be used for maintaining the building which is over 100 years old.
Page 2
Brockham Village Hall Trustees Annual Report
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
P. Williams Trustee 26 January 2025
Paul williams
Paul williams (Jan 27, 2025 14:43 GMT)
Page 3
Brockham Village Hall Independent Examiners Report
Independent Examiner's Report to the trustees of Brockham Village Hall
I report to the charity trustees on my examination of the financial statements of Brockham Village Hall for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in accordance with section 386 of the 2006 Act ; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Brian Littlefield
Brian Littlefield (Jan 27, 2025 19:26 GMT)
Brian Littlefield FCCA
25 Oakside Lane Horley
RH6 9XS 26 January 2025
Page 4
Brockham Village Hall Statement of Financial Activities
for the year ended 31 March 2024
| Notes Income and endowments from: Donations and legacies 4 Other trading activities 5 Total Expenditure on: Raising funds 6 Other 7 Total Net gains on investments Net income/(expenditure) Transfers between funds Net income/(expenditure) before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds 2024 £ 14,374 65,933 |
Total funds 2024 £ 14,374 65,933 |
Total funds 2023 £ 3,202 53,060 |
|---|---|---|---|
| 80,307 11,934 56,641 |
80,307 11,934 56,641 |
56,262 11,503 51,037 |
|
| 68,575 - |
68,575 - |
62,540 - |
|
| 11,732 - |
11,732 - |
(6,278) - |
|
| 11,732 | 11,732 | (6,278) | |
| 11,732 13,818 |
11,732 13,818 |
(6,278) 20,096 |
|
| 25,550 | 25,550 | 13,818 |
Page 5
Brockham Village Hall Summary Income and Expenditure Account for the year ended 31 March 2024
| Income Gross income for the year Expenditure Total expenditure for the year Net income/(expenditure) before tax for the year Net income /(expenditure )for the year |
2024 £ 80,307 80,307 68,575 68,575 11,732 11,732 |
2023 £ 56,262 |
|---|---|---|
| 56,262 | ||
| 62,540 | ||
| 62,540 | ||
| (6,278) | ||
| (6,278) |
Page 6
Brockham Village Hall Balance Sheet
at 31 March 2024
| at 31 March 2024 | |
|---|---|
| Company No. CE012440 Notes 2024 £ Current assets Debtors 9 758 Cash at bank and in hand 29,637 30,395 Creditors:Amount falling due within one year 10 (4,845) Net current assets 25,550 Total assets less current liabilities 25,550 Net assets excluding pension asset or liability 25,550 Total net assets 25,550 The funds of the charity Restricted funds 11 Unrestricted funds 11 General funds 25,550 25,550 Reserves 11 Total funds 25,550 |
2023 £ 1,751 17,145 |
| 18,896 (5,078) |
|
| 13,818 13,818 |
|
| 13,818 | |
| 13,818 | |
| 13,818 | |
| 13,818 | |
| 13,818 |
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 March 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 26 January 2025
And signed on its behalf by:
Paul williams
Paul williams (Jan 27, 2025 14:43 GMT) P. Williams
Trustee
26 January 2025
Page 7
Brockham Village Hall Statement of Cash flows for the year ended 31 March 2024
| Cash flows from operating activities Net income/(expenditure) per Statement of Financial Activities Adjustments for: Decrease/(Increase) in trade and other receivables (Decrease)/Increase in trade and other payables Net cash provided by/(used in) operating activities Net cash from investing activities Net cash from financing activities Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year Components of cash and cash equivalents Cash and bank balances |
2024 £ 11,732 993 (233) 12,492 - - 12,492 17,145 29,637 29,637 29,637 |
2023 £ (6,278) (1,516) 2,117 |
|---|---|---|
| (5,677) | ||
| - | ||
| - | ||
| (5,677) | ||
| 22,822 | ||
| 17,145 | ||
| 17,145 | ||
| 17,145 |
Page 8
Brockham Village Hall Notes to the Accounts
for the year ended 31 March 2024
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 9
Brockham Village Hall Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 10
Brockham Village Hall Notes to the Accounts
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.
Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital.
Page 11
Brockham Village Hall Notes to the Accounts
3 Statement of Financial Activities - prior year
| 3 Statement of Financial Activities - prior year |
|||
|---|---|---|---|
| Income and endowments from: Donations and legacies Other trading activities Total Expenditure on: Raising funds Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 4 Income from donations and legacies Donations received 5 Income from other trading activities Bar & Cafe Letting Hall Lettings Fund raising activites |
Unrestricted £ 14,374 14,374 Unrestricted £ 38,490 24,429 3,014 65,933 |
Unrestricted funds 2023 £ 3,202 53,060 56,262 11,503 51,037 62,540 (6,278) (6,278) (6,278) 20,096 13,818 Total 2024 £ 14,374 14,374 Total 2024 £ 38,490 24,429 3,014 65,933 |
Total funds 2023 £ 3,202 53,060 |
| 56,262 11,503 51,037 |
|||
| 62,540 | |||
| (6,278) | |||
| (6,278) | |||
| (6,278) 20,096 |
|||
| 13,818 | |||
| Total 2023 £ 3,202 |
|||
| 3,202 | |||
| Total 2023 £ 29,520 23,510 30 |
|||
| 53,060 |
Page 12
Brockham Village Hall Notes to the Accounts
6 Expenditure on raising funds
| Fundraising trading costs Hall Lettings Fund raising activites 7 Other expenditure Employee costs Premises costs General administrative costs Legal and professional costs 8 Staff costs Salaries and wages No employee received emoluments in excess of £60,000. 9 Debtors Trade debtors 10 Creditors: amounts falling due within one year Trade creditors Other creditors Accruals |
Unrestricted £ 11,034 900 11,934 Unrestricted £ 13,559 38,453 1,740 2,889 56,641 2024 13,559 13,559 2024 £ 758 758 2024 £ 4,445 - 400 4,845 |
Total 2024 £ 11,034 900 11,934 Total 2024 £ 13,559 38,453 1,740 2,889 56,641 |
Total 2023 £ 11,503 - |
|---|---|---|---|
| 11,503 | |||
| Total 2023 £ 10,953 36,806 1,392 1,886 |
|||
| 51,037 | |||
| 2023 10,953 |
|||
| 10,953 | |||
| 2023 £ 1,751 |
|||
| 1,751 | |||
| 2023 £ 4,676 2 400 |
|||
| 5,078 |
Page 13
Brockham Village Hall Notes to the Accounts
11 Movement in funds
| Restricted funds: Unrestricted funds: General funds Total funds 12 Analysis of net assets between funds Net current assets 13 Reconciliation of net debt Cash and cash equivalents Net debt |
At 1 April 2023 13,818 13,818 |
Incoming resources (including other gains/losses ) £ 80,307 80,307 At 1 April 2023 £ |
Resources expended £ (68,575) (68,575) Unrestricted funds £ 25,550 25,550 Cash flows £ |
At 31 March 2024 £ 25,550 |
|---|---|---|---|---|
| 25,550 | ||||
| Total £ 25,550 |
||||
| 25,550 | ||||
| At 31 March 2024 £ |
||||
| 17,145 | 12,492 | 29,637 | ||
| 17,145 17,145 |
12,492 12,492 |
29,637 | ||
| 29,637 | ||||
| 14 Related party disclosures Controlling party |
The company is limited by guarantee and has no share capital; thus no single party controls the company.
Page 14
Brockham Village Hall Detailed Statement of Financial Activities
for the year ended 31 March 2024
| Income and endowments from: Donations and legacies Donations received Other trading activities Bar & Cafe Letting Hall Lettings Fund raising activites Total income and endowments Expenditure on: Costs of other trading activities Hall Lettings Fund raising activites Total of expenditure on raising funds Employee costs Salaries/wages Premises costs Rates Light, heat and power Premises repairs and maintenance Other premises costs General administrative costs, including depreciation and amortisation Bad debts Software, IT support and related costs Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband Legal and professional costs Accountancy and bookkeeping |
Unrestricted funds 2024 £ 14,374 14,374 38,490 24,429 3,014 65,933 80,307 11,034 900 11,934 11,934 13,559 13,559 - 19,115 16,241 3,097 38,453 207 551 127 - 146 709 1,740 1,317 |
Total funds 2024 £ 14,374 14,374 38,490 24,429 3,014 65,933 80,307 11,034 900 11,934 11,934 13,559 13,559 - 19,115 16,241 3,097 38,453 207 551 127 - 146 709 1,740 1,317 |
Total funds 2023 £ 3,202 |
|---|---|---|---|
| 3,202 | |||
| 29,520 23,510 30 |
|||
| 53,060 | |||
| 56,262 11,503 - |
|||
| 11,503 | |||
| 11,503 10,953 |
|||
| 10,953 | |||
| 168 16,243 15,117 5,278 |
|||
| 36,806 | |||
| 132 526 42 25 43 624 |
|||
| 1,392 | |||
| 1,262 |
Page 15
Brockham Village Hall Detailed Statement of Financial Activities
| Brockham Village Hall Detailed Statement of Financial Activities |
|||
|---|---|---|---|
| Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net income/(expenditure) Net income/(expenditure) before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
1,572 2,889 56,641 68,575 - 11,732 11,732 - 11,732 13,818 25,550 |
1,572 2,889 56,641 68,575 - 11,732 11,732 - 11,732 13,818 25,550 |
624 |
| 1,886 | |||
| 51,037 | |||
| 62,540 - |
|||
| (6,278) | |||
| (6,278) - |
|||
| (6,278) | |||
| 20,096 | |||
| 13,818 |
Page 16
BrockhamVillageHall_UTR3500214883_31-03-2 024_Accounts
Final Audit Report
2025-01-27
Created: 2025-01-27 By: lisa Harrison (info@hlassociates.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAjNpv0FPV2ojTVstI7ftZgFfEOiw5XHyS
"BrockhamVillageHall_UTR3500214883_31-03-2024_Accounts" History
Document created by lisa Harrison (info@hlassociates.co.uk)
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