## **Trustees' Annual Report for the period**
Period start date Period end date **01 May 2024 31 April 2025**
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1175910 **Charity's principal address** VCD Sportsground
Oakwood Tennis Club
Old Rd Crayford **Postcode DA1 4DN**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Gavin Nelson Chairman
2 Emma Nelson Secretary
3 Susan Beresford Treasurer
4 Neil Biddle Head Coach
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Elected by members Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
the promotion of community participation in health recreation in particular by the provision of facility for the playing of tennis.
**Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
Tennis Courts- membership Tennis Courts- Public Tennis coaching Inclusive and disability tennis sessions
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
We were pleased to welcome new members in 2024/25 and our members across all categories remains circa 250.
The vibrancy of the club continues to flourish and the majority of club opening times (especially times previously underutilised) are now utilised by different groups including 2 weekday sessions attended by retirees and mature members, club practice nights on Monday for team players, taster sessions on a Tuesday and Thursday evening run by the coaching staff and well attended social play sessions on Wednesday evening and Sunday morning.
We continue to run our inclusive tennis programme and we have a group of disabled young adults (Peppercorns) who have been coming for nearly 6 years now and continue to have coached tennis sessions every week on a Tuesday.
The new members that have joined over the past few years have integrated well, and the social aspects of club membership have flourished amongst the members with many finding it a source of stability, fun and friendship in these difficult financial times.
Our free pay n play membership continues to provide accessibility to top class tennis courts for those in the community who do not wish to become full members but just to play as and when they are able.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Oakwood Tennis club has a commitment to always have £5000 cash in reserve at all times.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)** Gavin Nelson
**Full name(s)** Gavin Nelson
**Position (eg Secretary, Chair,** Chair
**etc)**
**Date** 23.02.26
March **2012**
**TAR**
5
**----- Start of picture text -----**
Oakwood Tennis club 1175910
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 2nd May 2024 1st May 2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership Fees 32,563 - - 32,563 37,413
Coaching Income 11,963 - - 11,963 9,739
Players Subs and Lights 1,736 - - 1,736 1,756
Fund raising Income - - 1,266
Tournament Income 434 - - 434 808
Funding 500 - - 500 1,000
Other 1,200 - - 1,200 1,207
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 48,397 ] - - 48,397 53,189
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 48,397 - - 48,397 53,189
A3 Payments
Balls 2,364 - - 2,364 2,052
Team Entries LTA 688 - - 688 798
Club registration 970 970 925
Parent Club (VCD) Membership 14,500 14,500
Social and tournament expenses 114 114 2,059
Cabin/ Club works 477 477 409
Trophies & Prizes 1,133 1,133 762
Maintenance 8,351 - - 8,351 11,954
LTA Loan Payment 10,200 - - 10,200 3,400
Advertising 12 - - 12 10
Other Expenditure 2,588 - - 2,588 3,651
- - - - -
- - - - -
- - - - -
Sub total [ 41,396 ] - - 41,396 26,020
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 41,396 ] - - 41,396 26,020
Net of receipts/(payments) 7,000 - - 7,000 27,169
A5 Transfers between funds - - - - -
A6 Cash funds last year end 72,969 - - 72,969 45,798
Cash funds this year end 79,969 - - 79,969 72,967
**----- End of picture text -----**
CCXX R1 accounts (SS)
26/02/2026
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Retained earnings
Reserve Cash
Carried forward from Previous years
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,000**
**-**
**5,000**
**-**
**67,969**
**-**
**79,969**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
26/02/2026
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Oakwood Tennis Club **members of On accounts for the year** 1 May 2025 **Charity no** 1175910 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 01/05/2025 **DD / MM / YYYY** . **Responsibilities and** As the charity trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|Janet Nicholson
**Date:**|25 February 2026|
|---|---|---|
||||
||JANET NICHOLSON||
||||
||||
||||
||14 Walcot Gardens, 136 Kennington Road||
||London SE11 6RB||
1
**October 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
## **Give here details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**