THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
ANNUAL REPORT
AND
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED 31ST DECEMBER 2021
THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
(CHARITABLE INCORPORATED ORGANISATION) CHARITY REGISTRATION NUMBER 1175879
Independent Examiners Ltd
Unit 2
The Broadbridge Business Centre
Delling Lane Bosham PO18 8NF
THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| Page | |
|---|---|
| Legal and Administrative Information | 3 |
| Trustees' Report | 4 to 5 |
| Statement of Receipts and Payments | 6 |
| Statement of Assets and Liabilities | 7 |
| Notes to the Accounts | 8 to 13 |
| Independent Examiner's Report on the Accounts | 14 |
THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1175879 START OF FINANCIAL YEAR 01 January 2021 END OF FINANCIAL YEAR 31 December 2021 TRUSTEES AT 31 DECEMBER 2021 (All appointed on formation of CIO 31 August 2017-except as noted) MR T J Roberts (Treasurer and Chair) Dr A McFadyen Mr D Baird-Murray (Secretary) Mr A Craxford Mr R J Rigby Mr C Rowley Mrs G Bear Miss B Mistry (Resigned 18 October 2021) Miss L Sorrell (Resigned 19 January 2022) Mr W Parrott Mr N Israel Mr J-P Daeschler (Appointed 2022) Mr J Andrews (Appointed 2022)
The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument.
GOVERNING INSTRUMENT CIO - ASSOCIATION Registered 22 Nov 2017 REGISTRATION DATE 22 November 2017 To advance the education of the public in the craft of hand engraving OBJECTS through education and training. REGISTERED ADDRESS 50 Long Meadow Hutton Brentwood Essex CM13 2HJ PRIMARY BANKERS Barclays Bank Plc 9 St Georges Street Canterbury CT1 2JX INDEPENDENT EXAMINER Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF
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THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST DECEMBER 2021
Reporting Period
On 22 November 2017, The Hand Engravers Association of Great Britain was registered with the Charity Commission in England and Wales as a CIO taking over the operations of the unincorporated association of the same name which had been in existence for some ten years. Having now reported on its first two years as a charity, this seems to have gone ahead without any interruption.
This report covers the year ended 31 December 2021.
Objectives and Activities
The objectives of the Association, as set out in the Constitution of November 2017, are to work towards the continuation and protection of the craft of hand engraving for the benefit of the public through education and training.
The primary activities were the promotion of a public exhibition to educate the visiting members of the public about various aspects of the Craft of Hand Engraving fulfilling its objectives and the public benefit requirement in line with Charity Commission’s guidelines in this matter. The other aspect of the associations work is the provision of training to individuals through grant funding of apprentice training and arranging training events for both beginners and more advanced learners.
Achievements and performance
Covid-19 continued to restrict the number and format of activities the Association would ordinarily want to achieve in the year. However, during 2021 HEA had received grant funding from three sources for restricted purposes, the Portal Trust (formerly the Sir John Cass Foundation), the Goldsmiths’ Centre and the Worshipful Company of Clockmakers. They were therefore well placed to fund these training activities during what again proved to be a very difficult year in 2021.
The Association received £8,900 from The Portal Trust for year two of the grant to support Megan Rigby training with Rebus. In agreement with the trust, the original year end had been extended by 6 months to account for time that training was put on hold due to Covid-19. Year two now finishes in February 2022 and the third and final year of the grant will finish in February 2023. A small portion of the grant is underspent but it has been carried forward and is expected to be spent by February 2023.
The Association received £9,300 from the Goldsmiths' Centre specifically for the new Technical Skills Training: Seal Engraving project, with matched funding of £9,000 promised by the Radcliffe Trust arriving very early in 2022, this project should be completed in summer 2022, The Worshipful Company of Clockmakers awarded the Association £3,000 to support the training of Anna Olafsson with Malcolm Appleby; this too should finish in April 2022.
For the first half of 2021, all activities were delivered online including beginners engraving courses, a calligraphy demonstration by renowned artist Gaynor Goffe and an illustrated talk by silversmith Miriam Hanid. In total, six training courses were delivered in 2021, including the first ever tools sharpening workshop and the first online format lettering course. Five out of six courses were fully booked.
An easing of restrictions allowed the Association to organise a follow-on copperplate engraving workshop in Manchester in July. However, the major focus for the year was the Festival of Engraving, 11-12 September 2021. The Association wanted to organise a bigger and better event than previous years to make up for time that members have not been able to meet due to Covid restrictions. The event included guest speaker Ken Hunt, a seal engraving demonstration from Balasz Molnar, drop in copperplate printing sessions and calligraphy workshops. Over 60 guests attended the event.
2021 finished with the inaugural Greeting Card Competition, organised in partnership with Baddeley Brothers. Inspired by Training the Trainers copperplate events in 2019, the concept was developed by Baddeley Brothers and the Association to raise the profile of copperplate engraving.
THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST DECEMBER 2021
Financial Review
Total income for the year was £42,640 (2020 - £18,468) which are accounted for on a receipts basis – this shows a marked rise from the previous year which was significantly affected by reduced activity due to various levels of COVID lockdowns and in 2020 no new grants had been received for the training of apprentices and others. In 2021 the charity received a delayed grant instalment from Portal Trust (formerly known as the Sir John Cass Foundation) along with new grants from two Livery Companies which have ancient connections with the Hand Engravers – Goldsmiths (£9,300) and Clockmakers (£3,000). The charity’s unrestricted receipts totalling £21,440 (a rise of £5,000 over the previous year’s total of £15,718) came from Donations, Members’ Subscriptions and Course Fees; within the total receipts was £3,000 from Patrons a new income initiative which commenced this year.
From the Grants received the only payments in the year were delayed payments of £10,000 to the Master of the Apprentice who the Association supports from the Portal Trust. A payment of £380 for attendance at the Festival of Hand Engraving was regarded as costs paid out of the Clockmakers Grant. Transfers of £1,200 included under these grants were made to unrestricted funds to cover the costs of administration. Payments from the other grants will be paid out in 2022. The unrestricted money shows an overspend of £3,408 for 2021, because the costs were almost £7,000 higher than the previous year due to the restart of many activities which involved increased work by the charity’s administration manager and assistant.
Going Concern
Although free reserves have fallen to £18,100 after the current year deficit, the Trustees are confident in the future of the Association as a Going Concern for the coming years. Receipts are being developed on courses (where the reorganisation of these being offered online in 2021 and expanded to include in person courses in future) will help to rebuild funds. In addition to this core work of education and training the Trustees have developed a Patrons’ Support scheme and with additional concentration on growing the membership, subscription receipts should increase year on year.
Reserves
The trustees have set a target of reserves as being sufficient to the following year’s on-going planned costs of administration of the association which has been set at £18,000 for 2022; with surpluses being generated from courses being offered in various specialist field of engraving to cover other vital costs, the reserves are deemed to be adequate to meet all these costs.
As the world moves back into more normal circumstances, HEA plans to expand its reach and courses offer in future years and the Trustees therefore feel it is important to rebuild these minimum defined reserves. In addition to this, the Association will continue to develop the new scheme for support through a group of dedicated Patrons.
Accounts preparation and the Trustees’ Responsibilities in this regard
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document. For the year ended 31 December 2020 when the total income was less than £25,000 the Trustees took the option under section 144(2) of the Charities Act 2011 (the 2011 Act) to not be subject to an Independent Examination. With the strengthening of the Charity’s income for 2021 the accounts have been prepared under the Receipts and Payments regulations of ‘Accounting and Reporting by Charities: Statement of Recommended Practice (effective 1 January 2015)’ and have made arrangements for these to be subject to Independent Examination.
Structure, governance, and management
The charity is a Charitable Incorporated Organisation (CIO) governed according to the constitution dated August 2017. Trustees may be appointed by ordinary resolution by the members, or by a decision of the trustees. Applications for membership are open to any individual who is interested in furthering the objectives of the Charity.
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THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| Notes RECEIPTS Donations & Legacies 3 TOTAL RECEIPTS Costs of Charitable Activities 4 TOTAL PAYMENTS NET INCOMING/(OUTGOING) RESOURCES 5 Balances Brought Forward BALANCES CARRIED FORWARD NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: TRANSFERS BETWEEN FUNDS |
Unrestricted Restricted Total Total Funds Funds 2021 2020 £ £ £ £ 21,440 21,200 42,640 18,468 |
|---|---|
| 21,440 21,200 42,640 18,468 |
|
| 26,048 10,380 36,428 34,073 |
|
| 26,048 10,380 36,428 34,073 |
|
| (4,608) 10,820 6,212 (15,605) 1,200 (1,200) - - |
|
| (3,408) 9,620 6,212 (15,605) |
|
| 21,508 4,146 25,654 41,258 |
|
| 18,100 13,766 31,865 25,654 |
All of the Charity's operations are classed as continuing operations.
The notes form part of these financial statements, found on pages 8 to 13
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| UnrestrictedRestricted | UnrestrictedRestricted | Total | Total | |||
|---|---|---|---|---|---|---|
| Fund Et |
Fund | 31-Dec-21 EE |
31-Dec-20 | |||
| Cashatbank and inhand Barclays No1A/c BarclaysNo2Alc Metro Bank no1A/c Metro Bank no 2 A/c |
2,58; 15,512 |
tJ,/oo | 16,35; L5,512 |
79,922 5,732- |
||
| 18,1OO | 13,766 | 31.865 | 25,654 | |||
| TOTALCURRENTASSETS | 18,100 | L3,766 | 31,865 | 25,654 | ||
| NET CURRENTASSETS | 18,100 | t3,766 | 31,865 | 25,654 | ||
| TOTALASSETSlescurrentliabilities | 18,100 | L3,766 | 31,865 | 25,654 | ||
| NetAssets | - | 1&1OO i3,766 |
31,865_---?E,6il | |||
| ReprcsentedbY: GeneralFunds RestrictedFunds |
18,100 | fi,76; | 18,100 73,766 |
21,508 4,\46 |
||
| 18,1OO 13,766 | 31,865 |
25t654 |
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Fund cf |
Fund | 31-Dec-21 EE |
31-Dec-2O | ||
| OtherAssets HMRC.GiftAid |
750 | 754 | |||
| OtherLiabilities | |||||
| IndependentExaminer'sFee | 840 | - | 84r_-_-- |
THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021
1. BASIS OF ACCOUNTING
The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.
The Charitable Incorporated Organisation (CIO) 1175879 was registered on 22 November 2017, to continue the work of the unregistered membership association known as the Association of Hand Engravers of Great Britain which had been established more than 10 years earlier. The net assets of the previous body were transferred on 1 January 2018 and the charity was recognised as the successor of the previously unregistered body. These Financial Statements cover the year to 31 December 2020.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest pound. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
Fund Accounting
Funds held by the charity are either:
-
Unrestricted Funds - these are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees.
-
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or
- Restricted Funds - these are funds that can only be used for particular restricted purposes within the objects of the charity.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Incoming Resources
All income is included in the accounts when actually received by the Charity.
Resources Expended
Resources expended are recognised when paid by the Charity.
2. TANGIBLE FIXED ASSETS
The Charity held no fixed assets investments during this or the previous financial period.
This page does not form part of the statutory financial statements
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THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021
| 3. RECEIPTS Note 4. PAYMENTS Note Costs of Charitable Activities:- Charitable Activities-Courses for members Governance costs:- Insurance Charitable Activities-Training Charitable Activities-Events Administration and support costs Website and IT Sundry Expenses Other trading activity-Courses Membership Subscriptions Other Income Income and Endowments from: Grants and Donations |
Revised figures Unrestricted Restricted Total Total Funds Funds 2021 2020 £ £ £ £ 3,467 21,200 24,667 6,779 8,374 - 8,374 8,108 6,599 - 6,599 3,373 3,000 - 3,000 208 |
|---|---|
| 21,440 21,200 42,640 18,468 |
|
| Unrestricted Restricted Total Total Funds Funds 2021 2020 £ £ £ £ 4,807 - 4,807 11,629 - 10,000 10,000 7,656 2,451 380 2,831 - 16,510 - 16,510 14,613 838 - 838 - 1,226 - 1,226 175 216 - 216 - |
|
| 26,048 10,380 36,428 34,073 |
This page does not form part of the statutory financial statements
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THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2021
5. RESTRICTED FUNDS
CURRENT FINANCIAL YEAR
| Clockmakers Company (SJCF) Portal Trust Goldsmith's Company |
Balance Gains & Balance 01-Jan-21 Income Expenditure (Losses) Transfer 31-Dec-21 £ £ £ £ £ - 3,000 (380) - (300) 2,320 2,844 8,900 (10,000) - (900) 844 1,302 9,300 - - - 10,602 |
|---|---|
| 4,146 21,200 (10,380) - (1,200) 13,766 |
In the year there were costs for an apprentice paid to the training master of £10,000 (2020 - £5,340) which were expended from grants received from the Sir John Cass Foundation for this purpose.
PREVIOUS FINANCIAL YEAR
| Clockmakers Company (SJCF) Portal Trust Goldsmith's Company Prior Year adjustment |
Balance Gains & Balance 01-Jan-20 Income Expenditure (Losses) Transfer 31-Dec-20 £ £ £ £ £ - - - - - - 11,950 1,448 (7,656) - (2,898) 2,844 6,179 1,302 (6,179) - - 1,302 874 - (874) - - (0) |
|---|---|
| 19,003 2,750 (14,709) - (2,898) 4,146 |
The Restricted Funds are wholly represented by the Charity's cash reserves and are to be expended as specified above.
This page does not form part of the statutory financial statements
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THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2021
6. STAFF COSTS AND NUMBERS
The CIO employed no members of staff but had the services of an administrator on a part time basis who invoiced their services on a time basis.
| 31-Dec-20 Transfers 31-Dec-21 7. ANALYSIS OF FUNDS Funds brought forward at Plus: Net gain for the period Total Funds at the end of the period These funds at Cash at Bank Other Net Liabilities (Current assets less liabilities) Net Assets |
Unrestricted Restricted Total Funds £ £ £ 21,508 4,146 25,654 (4,608) 10,820 6,212 1,200 (1,200) - |
|---|---|
| 18,100 13,766 31,865 |
|
| 18,100 13,766 31,865 - - - |
|
| 18,100 13,766 31,865 |
8. TRUSTEES AND OTHER RELATED PARTIES
None of the Trustees have been paid remuneration for acting as a Trustee, also no trustees claimed expenses during the period. (2020 - None)
The only related party transactions during the year were:-
-
Angus McFadyen, a trustee, carried out training for the Association and £3,750 (2020 - £4,015) is included in the cost of courses for this.
-
Unrestricted donations of £3,000 (2020 - £5,000) were received from Trustees during the period.
9. TAXATION
The charity is exempt from tax on its charitable activities.
10. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
11. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
12. PUBLIC BENEFIT
The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.
This page does not form part of the statutory financial statements
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THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021
13. PRIOR YEAR ADJUSTMENT
The Total Net Surplus/(Deficit) for the period for 2020 was incorrectly calculated as £14,731 when it should have shown £15,605, however the balance brought forward was correct.
On the Statement of Financial Affairs for Income and Endowments from Other trading activity-Courses and Membership Subscriptions, the totals for 2020 were transposed.
This page does not form part of the statutory financial statements
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THE HAND ENGRAVERS ASSOCIATION OF GREAT BRITAIN
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021
Report to the trustees/ members of The Hand Gravers Association of Great Britain on the accounts for the year ended 31st December 2021.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
· to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF Date: 6th July 2022
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