## **Trustees' Annual Report for the period**
Period start date
Period end date
01 10 2021
30 09 2022
**From**
**To**
## Section A Reference and administration details
**Charity name** Rhyl Liberty Players **Other names charity is known by Registered charity number (if any)** 1175844 **Charity's principal address** 6 Queen’s Walk Rhyl **Postcode LL18 3NG**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for Name of person (or body) entitled
Trustee name Office (if any)
whole year to appoint trustee (if any)
1 Alan John Benbow Chair members
2 Patricia Ann Coope Vice Chair members
3 Debbie Anne Bevins Secretary members
4 Gillian Irene Glass members
5 Karen Jane Lees members
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
None
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|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
|**none**|||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|none|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Elected by members Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To foster, develop and encourage dramatic art.
**Summary of the objects of the charity set out in its governing document**
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The production of plays on a regular basis for the entertainment and benefit of the general public and the organisation of such functions as the board shall consider desirable.
The trustees understand the guidance issued by the Charity Commission on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
This Trustees Report addresses the activities and the financial position of the **Summary of the main** Rhyl Liberty Players for the Year 2021-2022, and is written by Pat Coope on **achievements of the** behalf of Alan Benbow. Because the AGM has been delayed relative to its **charity during the** usual timing, this report also covers some more recent events, if not in full **year** detail. It is with regret that I have to inform you that Alan Benbow, who was a Trustee and had held the post of Chairman since 2016, has resigned, both as a Trustee and Chairman, due to ill health. On behalf of my fellow Trustees, Debbie, Gill, Karen and our Treasurer Martin, I would like to express our thanks for all his hard work and dedication, and to wish him well. I would also like to pay tribute to Robert McAdam, who sadly died in April. He was one of five Honorary Members and had acted and directed, been a committee member, Chairman and Trustee, and produced video archives of past plays. In recent years he became the Maestro of the Scene Bay. He was much admired - an enthusiastic team member, who welcomed newcomers enthusiastically and for whom no task was too small. He will be sadly missed. As many of you will know Karen Lees, who acted, directed, was a committee member, Secretary, Trustee and Costume Supremo, had a disabling accident at home in April 2021. Recently she has been in Wrexham Maelor Hospital but is hoping to move back to Pendine Hall Home in Wrexham soon. She is unlikely to return to the stage, but is very keen to continue her association with the Libs. She is still a Trustee and receives emails of all Trustee meetings and provides valuable input. We began our theatrical comeback after the pandemic with the play _Bloody Actors_ by Archie Wilson, directed by Stroma Williams. An actor from Mold kindly helped us out by taking a part. This was entered in the first round of the One-Act Play Festival at Church House, Glan Conwy on 30 April, 2022. Festival plays are fun to do but, unfortunately, bring in no revenue, and so Stroma held some rehearsals at her house. The play was well-received and was a reserve for the Welsh Final. This was followed by Tim Firth’s _Calendar Girls_ , directed by Martin Gorst. It was heartening to see so many new people at the auditions, and Martin was able to assemble a large ensemble female cast who were ably assisted by three new men and a Libs stalwart. Rehearsals began at the beginning of September 2022 and it was obvious from the outset that with a talented cast and an enthusiastic crew we could look forward to a successful production. Following the expression of some strongly held views at the last AGM, the trustees have had extensive and ongoing discussions regarding the relationship between the constitution, the society rules and the traditional election of officers. They have recently concluded that, in order to clarify and resolve the various issues involved, some changes to the constitution itself are desirable, as well as consequent and corresponding changes to the rules, and a clarification of the procedures for holding elections. In the summer of 2022, we began an investigation into the transfer of the Scene Bay to ownership by our charity. When the Scene Bay was purchased in 1979, a Trust (and therefore separate trustees) had to be set up because a community association could not own property in its own name. These trustees are still legally and financially responsible for the Scene Bay. A Deed of Appointment in 2008 named John Williams, Karen Lees, Patricia Coope and Anita Swinburne-Smith as trustees to replace the original trustees. It is permitted for charities to own property, and Pat and John consulted solicitor, Mr Drake, at Garnett Williams Powell with this in mind. After investigation, Mr Drake found that the land on which the Scene Bay was built had been registered by Denbighshire County Council in their own name. Incorrect registering of land by DCC has happened before. The solicitor set in motion our request for DCC to relinquish their claim, which they have now agreed to do. The Land Registry was formally notified in March 2023, but processing can take nine months.
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## **Section E Financial review**
No reserves
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially** none **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** PA Coo e p
**Full name(s)** Patricia Ann Coope
**Position (eg Secretary, Chair,** Vice Chair **etc) Date** 18/05/2023
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**----- Start of picture text -----**
Charity Name No (if any)
Rhyl Liberty Players 1175844
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2021 30/09/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Income from plays - - -
Subscriptions 587 - - 587 216
Programme receipts and raffles - - -
Bank Interest - - -
Advertising income - - -
Donation - - -
Refund of CCTA Deposit 50 - - 50
Repayment for Scripts 30 - - 30
Workshop Funding Balance 1,540 1,540
Refunds (Cancelled Productions) 52
Sub total (Gross income for
AR) [ 667 ] 1,540 - 2,207 268
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 667 1,540 - 2,207 268
A3 Payments
Theatre and rehearsal room hire 475 - - 475 240
Cost of plays 513 - - 513 47
Insurance 534 - - 534 514
Electricity 180 - - 180 173
Rates and Water 93 - - 93 87
Entry fees - - - 50
Sundry Expenses 73 - - 73 25
Bank Charges 49 49
- - - -
Sub total [ 1,917 ] - - 1,917 1,136
A4 Asset and investment
purchases, (see table)
Nil - - - -
- - - -
Sub total [ - ] - - - -
Total payments 1,917 - - 1,917 1,136
Net of receipts/(payments) - 1,250 1,540 - 290 - 868
A5 Transfers between funds - - - -
A6 Cash funds last year end 5,295 - - 5,295
Cash funds this year end 4,045 1,540 - 5,585
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CCXX R1 accounts (SS)
19/06/2023
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**_Total cash funds_**
**Details**
(agree balances with receipts and payments
account(s))
Cash at Bank
Workshop Funding Balance
Nil
**Details**
Nil
Signature
trailer
stage equipment and costumes
**Details**
land and building
**Details**
Nil|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,045**
**-**
**-**
**1,540**
**-**
**-**
**4,045**
**1,540**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Karen Lees
Debbie Bevins|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
19/06/2023
19/06/2023|
CCXX R2 accounts (SS)
19/06/2023
2