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2021-03-31-accounts

ROWLANDS GILL VOLUNTEER LIBRARY ASSOCIATION TRUSTEE REPORT 2021

Objec;ves

The objects of the CIO are:

Trustees

Tim Deveaux (Chairman) Carol Deveaux Allan Steele (Treasurer) Tracey Cairns Keith Turner Judith Parkin

Denize Taylor (Secretary) – non trustee.

Achievements 2020-2021

This is the third Annual Report to an Annual General Mee6ng of the Rowlands Gill Volunteer Library Associa6on.

We have been in opera6on for four years having taken responsibility for the opera6on of the Library on 10 July 2017.

2020 and 2021 have been years of great disrup6on due to the pandemic. We closed for the second quarter of the year and reopened on 7 July 2020. We closed again just prior to Christmas 2020 and reopened again on 12 April 2021. We operated a ring and read service ini6ally each 6me then allowed restricted access to the general public from 19 July 2021. We operate a reduced hours par6ally due to Covid 19 advice from the Council and par6ally due to low visitor numbers at certain 6mes of the day.

In the year since the 2020 Annual Report, we have:

We con6nue to get a steady stream of donated books. At 6mes we have nearly been overwhelmed by the number of books in the library. We now have system which keeps the numbers manageable through sales from the library, at Tesco, through Ziffit and eBay. We also give books away which we don’t think we can sell to Borderline books at Pelaw and the Great North Air Ambulance. The rear room is soon to be renamed Gill’s secondhand book shop. It also doubles a mee6ng room for small groups.

But most important of all we have around 24 volunteers who keep the Library open and very ac6ve. Thanks to all volunteers who have given their precious 6me to working at the library, par6cularly those who currently work, to keep the library open.

The future

On 1[st] July 2022 we will be opera6ng a new lease and service level agreement. This will have to be nego6ated with the Council to take on a new lease and service level agreement with Gateshead Council.

We are likely to con6nue to be responsible for paying bills including gas, electricity, water, business rates (at a discount because we are a Charity) and cleaning amongst one or two other things. But it also means we can carry on providing an essen6al service to local people.

To cope with this, it is es6mated that we will have to raise around £7,000 to £9,000 a year in income. We will do this through all the ac6vi6es men6oned above and others to be introduced.

The Council will hopefully con6nue to supply new books to the library from other volunteer libraries and buying new books. They will also carry out maintenance to the building. Refreshing the books available in the library is essen6al to give a great service to local people. This is directly related to the number of books issued by the library. We need to encourage more people to borrow as many books as possible. The pandemic has seen a sever reduc6on in the number of books being loaned out. This has to be one of our priori6es for our efforts in the future.

Another priority we need to focus on is making the library a community hub. A place where people can meet in groups and to get informa6on about local ac6vi6es. Where people can enjoy a range of ac6vi6es which communi6es enjoy, rely on and enable them to fulfil their wishes and ambi6ons. To do this we need to be more flexible in our use of the library. It may mean groups mee6ng during library opening hours and mee6ng when the library is closed. The work we did in 2020 to make the library more flexible and increased the usable space will allow us to use that flexibility when we hold events and allow groups to use the library more widely.

We also hope to make the library more flexible by reorganising the rear garden to be more useable by the public through applying for grants.

To measure our success in the future we will con6nue to count the number of people using the library, the numbers of books borrowed, the number of people using the computers and the number of copies produced by the photocopier amongst other things and report those figures regularly.

Finances

Covid 19 grants from the government have made the library finances healthy and guarantee financial stability for the foreseeable future.

However, our normal income streams have reduced significantly due to the pandemic and closure of the library in lockdowns. Income from book sales in Tesco has started up again a proves to be a steady. We will be reintroducing group mee6ngs in September and hope to increase their number over the next few months. We also aim to promote the library as a community hub and hopefully this will see more groups using the library as a mee6ng place which will help to make the library sustainable over the long term.

Any ideas on about using the library as a community hub will be extremely welcome.

Trustees of the Rowlands Gill Volunteer Library

Rowlands Gill Volunteer Library Association

Registered Charitable Incorporated Organisation No. 1175830

Financial Statementsfor year ended 31 March 2021

Charity Name:

CIO No:

Trustees:

Bankers:

Rowlands Gill Volunteer Library Association

1175830

Tim Deveaux (Chair) Allan Steele (Treasurer) Tracey Cairns Carol Deveaux Keith Turner Judith Parkin

Lloyds Bank PLC 1 Butler Place Westminster London

SW1H 0PT

Rowlands Gill Volunteer Library Association Receipts and Payments Account

1 April 2020 to 31 March 2021

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Total
Note £
Receipts
Charitable Donations 3 2101
Book Sales 470
Printing 4 178
General Fundraising 515
Site Hire 2000
Other Income (Grants) 5 10000
Total Receipts 15264
Payments
Publicity Expenses 6 500
Book Purchase 7 10
Library Refurbishment 8 4079
Library Running Costs 10 5607
Total Payments 10196
Surplus/Deficit for the Period 5068
Total funds at 1 [st] April 2020 14465
Total funds at 31 [st] March 2021 16678
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Statement of Assets & Liabilities as at 31 March 2021

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2020 2021
Note £ £
Current Assets:
Cash at Bank 14465.00 16678.00
Cash in Hand 0 0
Total Current Assets: 14465.00 16678.00
Current Liabilities: -
Creditors 11 5243.00 -
Total Current Liabilities: 5243.00 -
Net Assets 9222.00 16678.00
Represented by:
Unrestricted Reserves 8 4222.00 8678.00
Restricted Reserves 9 5000.00 8000.00
Total Funds: 9222.00 16678.00
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The Financial Statements were approved by the following members of the Board of Trustees:

Signed………………………….

Position……………………..

Signed…………………………. Position……………………..

Rowlands Gill Volunteer Library Association

Notes to the accounts at 31 March 2020

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1 The accounts are prepared on the receipts and payments basis
in accordance with the Statement of Recommended Practice,
Accounting and Reporting by Charities.
Rowlands Gill Volunteer Library Association is a Charitable
2
Incorporated Organisation (CIO), registered with the Charity
Commission registration no. 1175830. A Board of Trustees
governs the Association.
Donation received from Ryton Library.
3
4 Includes photocopying and IT printing.
5 Coronavirus Business Grant used towards development of the
Library.
6 Costs incurred for Leaflet drop to all houses in the area to
publicize reopening after 1 [st] lockdown.
7 Costs incurred for purchasing book from local Author.
8 Unrestricted reserves are funds available for use in the
development of the Library Association.
9 Restricted reserves have been set aside by the Association to
meet the anticipated future operating costs for a period of at
least six months.
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10 Gas, Electricity, Cleaning, Security, Photocopier contract, WAN
Line Rental, Telephone Charges and Council Fees & Services.
11 Late re-charge from Gateshead Council for running costs paid
September 2020
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