= ## **Trustees' Annual Report for the period** ## **From** Period start date Period end date **To** Date 1st Month March Year 2021 Day 28th Month February Year 2022 Section A Reference and administration details March **2012** **TAR** 1 ## **Charity name** Engage **Other names charity is known by** **Registered charity number (if any)** 1175761 March **2012** **TAR** 2 **Charity's principal address =** 6 Chelgates Bexhill on Sea East Sussex ## **TN39 3BU** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** March **2012** **TAR** 3 1 Gillian Roberta Smyth Chair 2 Janet Tourell 3 Denise Agnes Leary Secretary 9/7/21 - present 4 Peter Damian Smyth 5 Richard Norman Miers **TAR** March **2012** 4 6 7 8 ## Amanda Mary Chapman Marian Joy Filtness 28/7/21 - present 9 March **2012** **TAR** 5 io li 12 13 14 TAR March 2012 15 16 17 18 19 TAR March 2012 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 8 ## **Names and addresses of advisers (Optional information)** ## **Type of adviser Name Address** ## **Treasurer/Book-keeper** Karen Hammond Magnums, Pages Hill, Heathfield, TN21 0UU ## **Name of chief executive or names of senior staff members (Optional information)** Denise Leary, Secretary & Lead Engage Co-ordinator ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Engage Constitution How the charity is constituted (eg. trust, association, company) CIO (eg. appointed by, elected by) Trustee selection methods March **2012** **TAR** 9 Trustees are appointed by the existing trustees ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Last year was a difficult year for everyone due to the after-effects of the Covid pandemic. It took us a while to get back to normal for varying reasons: - Some of our dementia members deteriorated and either passed away or went into permanent care - Confidence was knocked and not everyone returned back to the clubs - Our numbers for both clubs haven’t returned to pre-pandemic levels yet - We remained free from Covid in the 1[st] and 2[nd] phase with more volunteers and staff getting Omicron Covid, which did have some impact on service delivery ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** To promote and protect the health of people over 60 in the TN21 and TN22 areas of Wealden, who have dementia or memory loss and their carers, by the provision of social activities, information and support. The promotion of social inclusion among older people, who are excluded from society because they live in a rural isolated area, may live alone, or who are unable to drive or easily access public transport. We provide recreational and therapeutic activities, socialisation, outings, a freshly prepared lunch, including transport to and from home. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **TN22 club** The TN22 club runs on alternate Wednesdays from 11am to 2.00pm in Hadlow Down village hall, Hall Lane, Hadlow Down. It is run by staff and volunteers who are passionate about combating social isolation and loneliness of older people. The Club offers entertainment and activities, a freshly prepared 2-course lunch and outings. Transportation is by volunteer drivers. ## **TN22 Plus Club** The TN22 Plus club runs on alternate Wednesdays in Hadlow Down and is especially tailored for people with memory loss, or mild to moderate dementia needs. The Plus club runs from 10.30am – 3.30pm and offers respite for carers as well as an activity-packed day for members. The club provides personalised activities and one-to-one support, regular entertainment, a freshly cooked 2-course lunch, refreshments and volunteer transport. March **2012** **TAR** 10 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Our charity couldn’t function without the support of our 35 plus volunteers who have a variety of roles. These include, drivers, activity helpers, setting-up and clearing away, kitchen help, befriending, helpers with outings and coffee mornings. Our volunteers are an enthusiastic group of people, who are committed to helping people have a fun and socially interactive day and thus increase wellbeing. Living in a very rural area, with scarce transport links in the village, volunteer transport is essential and our drivers are indispensable to helping people get to and from the clubs and on outings. ## Section D Achievements and performance March **2012** **TAR** 11 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Our main achievements throughout the past year have been to ensure that we deliver the clubs on a weekly basis in a safe and welcoming manner. The **TN22 Plus club** supports around 12 members per session, which in turn supports their families and carers. This offers respite from their caring role whilst also offering stimulating activities for dementia clients. The majority of the club sessions had externally facilitated entertainment and we provided therapeutic activities and themed events, keeping the sessions fresh and topical. Our monthly session with Dementia Support East Sussex is very popular with members and volunteers alike. We are often able to offer a ratio of 1 volunteer to 1 member, which ensures personalised support and individualised attention. **TN22 Club** – we are averaging around 22 members attending the club, which helps combat social isolation and loneliness for older people. We do have more capacity so hope to increase numbers. We often have entertainers or an external person visiting with interesting topics/skills. At the TN22 club, we were able to offer a couple of outings last year but it was difficult to do more due to restrictions at venues and a lack of confidence by members. The garden visit to Glyndebourne was a great success and enjoyed by the members. We hope to increase the sessions/outings we provide this year with an additional one per month with a new grant application. We have welcomed some new volunteers to the club and this is good news as it enables us to offer new and different skills and a fresh dynamic for members. We had a couple of celebrations to thank volunteers for their contribution. This included: a tea party in Hadlow Down cricket pavilion with gifts presented by our local MP and a Christmas lunch in a local restaurant. It’s important that we continue to thank and show appreciation for our staff and volunteers, as we couldn’t function without them. We produced a new website, which is contemporary and easier to navigate. It will also be more accessible in keeping up-to-date with news and photos. We‘re also trying to use more social media and keep our Facebook page current with interesting news items and photos. We also produced new promotional flyers for the clubs and for volunteers. We surveyed members from both clubs. The TN22 club was a paper copy where we asked questions such as: what members liked – entertainment and meals; what they didn’t like; what they would like to have in terms of activities and meals and any general comments. Without exception, the comments were positive and here are just a few: “I appreciate getting out, meeting people and chatting”; “It is good to get out and meet other like minded folk”; “It is good to talk to people of our own generation, we have experienced the same events”. “Very important as it is my only time I get out. I enjoy the food and socialising”; “Club is well run and very friendly”. March **2012** **TAR** 12 Section D Achievements and performance The volunteers had a 1-1 discussion with dementia members at the Plus club and were able to glean likes, dislikes and general comments. “Love the opportunity for conversation and different opinions”; “I’d be sad if I couldn’t come”; “Lovely atmosphere, team do a lovely job. Highlight of the week”; “Enjoy company and friendship”; “General feeling of friendliness”. “Would miss it – look forward to it. “Appreciate very much all the preparation that goes into the club every time“. ## **Section E Financial review** March **2012** **TAR** 13 |**Brief statement of the**
**charity’s policy on**
**reserves**|Restricted reserves are represented by funds that are received
for a specifc project or purpose. We ensure that these funds are
restricted for the use according to the funding agreements of
donors’ instructions by accounting them in a separate
spreadsheet.| |---|---| Unrestricted reserves are made up of the charity’s activities for generating funds, and other donations which are expendable at the discretion of the Trustees to achieve the objectives of the charity. The Trustees have determined that the appropriate level of reserves to be held for non-earmarked expenditure should equate to 20% of total funds to provide sufficient working capital to cover delays in the spending and receipt of grants and to provide a cushion for unexpected emergencies. The Trustees are responsible for ensuring that the level and use of reserves is monitored. They will do this through the receipt of financial reports prepared by the Treasurer at each Board meeting. **Details of any funds** None **materially in deficit** ## **Further financial review details (Optional information)** - Our principal source of funding is through grant applications. - You **may choose** to include This generally funds paid staff, volunteer expenses, training and - additional information, hall hire. - where relevant about:  the charity’s principal A local organisation and a benefactor donated a significant sources of funds amount to us. These funds are used for the extras such as (including any entertainment, activities, craft supplies and outings. It enables fundraising); us to expand our offer to members and not be concerned that - how expenditure has the extra costs might be prohibitive. supported the key objectives of the charity; We also generate income from our club sessions, although this - does not cover all the costs incurred such as staffing and venue investment policy and hire. - objectives including any ethical investment policy We wouldn’t be able to function and meet our key objectives - adopted. without some paid staff. Most of our personnel are volunteers but we find that paid staff is a necessity. These include a TN22 Club Manager and TN22 Plus Club Manager; Dementia Support Worker; Lead Engage Co-ordinator and two cooks, all are selfemployed and part-time. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** March **2012** **TAR** 14 **Signature(s)** ## **D A Leary** ## **G R Smyth** **Full name(s)** Denise Agnes Leary Gillian Roberta Smyth **Position (eg Secretary, Chair, etc)** Secretary Board Chair **Date** March **2012** **TAR** 15 |**ENGage**|||**1175761**|| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|01/03/2021|**To**|28/02/2022|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**7,876**
**4,320**
**-**
**33**
**-**
**-**
**-**
**12,229**
**-**
**-**
**-**
**12,229**
**9,042**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,042**
**-**
**-**
**-**
**9,042**
**3,187**
**-**
**12,395**
**15,582**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**35,100**
**-**
**-**
**-**
**-**
**35,100**
**-**
**-**
**-**
**35,100**
**28,441**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**28,441**
**-**
**-**
**-**
**28,441**
**6,659**
**-**
**19,452**
**26,111**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**7,876**
**4,320**
**35,100**
**33**
**-**
**-**
**-**
**47,329**
**-**
**-**
**-**
**47,329**
**37,483**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**37,483**
**-**
**-**
**-**
**37,483**
**9,846**|**Total funds**
**to the nearest £**
**7,876**
**4,320**
**35,100**
**33**
**-**
**-**
**-**
**47,329**
**-**
**-**
**-**
**47,329**
**37,483**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**37,483**
**-**
**-**
**-**
**37,483**
**9,846**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Plus Club subs|**7,876**|||||**23,897**| |TN22 Club subs|**4,320**|||||**-**| |Grants|**-**|||||**-**| |Amazon Smile|**33**|||||**-**| |||||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**12,229**|||||**23,897**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**23,897**| |||||||| ||**9,042**|||||**21,018**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**9,042**|||||**21,018**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**21,018**| |||||||| ||**3,187**|**6,659**|**-**|**9,846**||**2,879**| ||**-**|**-**|**-**|**-**||**-**| ||**12,395**|**19,452**|**-**|**31,847**||**28,968**| ||**15,582**|**26,111**|**-**|**41,693**||**31,847**| CCXX R1 accounts (SS) 12/08/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Balances as at 28.2.22
**Details**
**Details**
**Details**
**D A Leary**
Signature
**G R Smyth**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**15,582**
**26,111**
**-**
**-**
**-**
**-**
**15,582**
**26,111**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
**Gillian Roberta Smyth**
**Denise Agnes Leary**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||**G R Smyth**|**Gillian Roberta Smyth**|**14.7.22**| ||**D A Leary**|**Denise Agnes Leary**|**14.7.22**| CCXX R2 accounts (SS) 12/08/2022 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name ENGage **On accounts for the year** 28 February 2022 **Charity no** 1175761 **ended (if any)** **Set out on pages** **4** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **28 / 02 / 2022** . **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:**[J A Woollven ] **Name:** Jacqueline Anne Woollven **Relevant professional** FICB.Dip **qualification(s) or body (if any):** **Date:** 11 August 2022 **Address:** Alexandra Cottage Piltdown Uckfield East Sussex TN22 3XP 1 ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2