= ## **Trustees' Annual Report for the period** Period start date Period end date Date Month Year Day Month Year 1st March 2019 29th February 2020 **From To** ## Section A Reference and administration details **Charity name** Engage **Other names charity is known by Registered charity number (if any)** 1175761 **Charity's principal address** Thanet, **=** Mill Road Heathfield **Postcode TN21 0XD** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Gillian Roberta
Smyth|Chair||| ||Janet Tourell|||| ||Ruth Maddison|Web/publicity||| ||Peter Smyth|||| ||Richard Miers|||| ||Amanda Chapman|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**| |---|---|---| ||**Name**|**Dates acted if not for whole year**| |||| |||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Treasurer/Book-keeper** Karen Hammond Magnums, Pages Hill, Heathfield, TN21 0UU ## **Name of chief executive or names of senior staff members (Optional information)** Denise Leary, Secretary & Engage Co-ordinator ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Engage Constitution - (eg. trust deed, constitution) How the charity is constituted CIO - (eg. trust, association, company) Trustees are appointed by the existing trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; We had previously produced a Disaster Plan, which we were able to put into action regarding Covid 19 in a timely way in March 2020. Fortunately, we had no cases at the clubs but closed immediately once government guidance stipulated that we do so. We then reopened when we were permitted to do so, after an extensive Covid risk assessment was produced in collaboration with staff and volunteers. Everyone was trained in the new processes so that we felt safe when re-opened, albeit for a short while. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To promote and protect the health of people over 60 in the TN21 and TN22 areas of Wealden, who have dementia or memory loss and their carers, by the provision of information, activities and support. The promotion of social inclusion among older people, who are excluded from society because they live in a rural isolated area and live alone, are house-bound, or who are unable to drive or easily access public transport, by the provision of recreational activities, outings and social trips including transport to and from home. **TAR** March **2012** 2 **TN22 club** The TN22 club runs on alternate Wednesdays from 11am to 2.00pm in Hadlow Down village hall, Hut Lane, Hadlow Down. It is run by staff and volunteers who are passionate about combating social isolation and loneliness of older people. The Club offers entertainment and activities, a freshly prepared 2-course lunch and outings. Transportation is by volunteer drivers. ## **TN22 Plus Club** The TN22 Plus club runs on alternate Wednesdays in Hadlow Down and **Summary of the main** is especially tailored for people with memory loss, or mild to moderate **activities undertaken for the** dementia needs. The Plus club runs from 10.30am – 3.30pm and offers **public benefit in relation to** respite for carers as well as an activity-packed day for members. The **these objects (include within** club offers personalised activities and one-to-one support, regular **this section the statutory** entertainment, a freshly cooked 2-course lunch, refreshments and **declaration that trustees have** volunteer transport. **had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 Our charity couldn’t function without the support of our 35 volunteers who have a variety of roles. These include, drivers, activity helpers, setting-up and clearing away, kitchen help, befriending and hosting coffee mornings. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Our volunteers are an enthusiastic group of people, who are committed to helping people have a fun and socially interactive day and thus increasing wellbeing. Living in a very rural area, with no transport links in the village, transport is essential and our drivers are indispensable to helping people get to and from the clubs. Last year, the managers and volunteers kept in regular contact with each other through emails, phone calls and Whatsapp messages. Spirits were kept up with funny items, videos and poetry. This helped all the volunteers to feel connected and it was important to keep in touch so that we were ready to reopen with our full complement of helpers when we were allowed to. ## Section D Achievements and erformance p **TAR** March **2012** 4 ## Section D Achievements and erformance p Our main achievements throughout the past year have been in **Summary of the main** reinventing our services to meet the needs of our members, carers, staff **achievements of the charity** and volunteers when we couldn’t meet in a club setting. **during the year** Volunteers from both clubs kept in regular contact with all members/carers through telephone calls, letter writing and support when needed. The Manager of the TN22 Club posted out a monthly newsletter keeping everyone up-to-date with news and interesting/informative articles. The Manager of the TN22 Plus club worked with DSES to deliver individual garden visits to dementia members/carers for a socially distanced musical session, which was thoroughly enjoyed by all. We also worked with Wishing Well Music for Health and they came and gave music recitals in the local park and in people’s gardens. We hope this will happen again this year. To cheer people up, both clubs delivered some wrapped flowering plants from our Donations budget. We were also successful in receiving Care Packages grants, which we used for purchasing useful gifts for dementia support and to cheer up the carers. When the autumn came and garden visits weren’t possible, a few of our dementia members participated in Zoom singing sessions, again with the manager and DSES. When we were open theTN22 Plus club supported around 12 clients per session, which in turn supported their carers. This offers respite from their caring role whilst also offering stimulating activities for dementia clients. Each club session had either some outside entertainment, a therapeutic activity or themed event, which keeps the sessions fresh, stimulating and topical. TN22 Club – in normal times have around 28 members on average attending the club, which helps combat social isolation and loneliness for older people. However, last year the village hall permitted a maximum of 20 people per session, so we had to split the club into two, meaning that people had fewer sessions. **TAR** March **2012** 5 ## **Section E Financial review** Restricted reserves are represented by funds that are received for a **Brief statement of the** specific project or purpose. We ensure that these funds are restricted for **charity’s policy on reserves** the use according to the funding agreements of donors’ instructions by accounting them in a separate spreadsheet. Unrestricted reserves are made up of the charity’s activities for generating funds, and other donations which are expendable at the discretion of the Trustees to achieve the objectives of the charity. The Trustees have determined that the appropriate level of reserves to be held for non-earmarked expenditure should equate to 20% of total funds to provide sufficient working capital to cover delays in the spending and receipt of grants and to provide a cushion for unexpected emergencies. The Trustees are responsible for ensuring that the level and use of reserves is monitored. They will do this through the receipt of financial reports prepared by the Treasurer. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** Our principal source of funding is through grant applications. This You **may choose** to include generally funds paid staff, volunteer expenses, training and hall hire. additional information, where relevant about: We also have donations given to us, if someone has passed away, or for  the charity’s principal example a local organisation did some fund-raising and we were one of sources of funds (including the beneficiaries. These funds are used for the extras such as any fundraising); entertainment, activities, craft supplies and outings. - how expenditure has supported the key objectives We also generate some income from our club sessions, although this of the charity; does not cover all the costs incurred. - investment policy and We wouldn’t be able to function and meet our key objectives without - objectives including any some paid staff. Most of our personnel are volunteers but we find that - ethical investment policy paid staff is a necessity. These include a TN22 Club Manager and TN22 - adopted. Plus Club Manager, Dementia Support Worker, Lead Engage Coordinator and two cooks, all are part-time. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **TAR** March **2012** 6 **Signed on behalf of the charity’s trustees** |**ed** **on behalf of the charity’s trustees**|**’s trustees**|**’s trustees**|||| |---|---|---|---|---|---| |**Signature(s)**D A Leary
G R Smyth
**Full name(s)**Denise Agnes Leary
Gillian Roberta Smyth
**Position (eg Secretary, Chair,**
**etc)**
Secretary
Chair
**Date**15thApril 2021|D A Leary||G R Smyth||| ||||Gillian Roberta Smyth||| |||

Secretary||Chair|| |||15thApril 2021|||| **TAR** March **2012** 7 ||**ENGage**
**1**|**ENGage**
**1**|**ENGage**
**1**|**ENGage**
**1**|**175761**|**CC16a**| |---|---|---|---|---|---|---| |||||||| ||**Receipts andpayments accounts**|||||| ||**For the period**
**from**||3/1/2020|**To**|2/28/2021|| |||||||| |||||||| |**Section A Receipts andpayments**||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year**| ||**to the nearest £**||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |**A1 Receipts**||||||| ||**3,512**||**20,385**|**-**|**23,897**|**52,417**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for AR)_|**3,512**||**20,385**|**-**|**23,897**|**52,417**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**|**-**|**-**|| ||**-**||**-**|**-**|**-**|**-**| |**_Sub total_**|**-**||**-**|**-**|**-**|**-**| |||||||| |**_Total receipts_**|**3,512**||**20,385**|**-**|**23,897**|**52,417**| |||||||| |**A3 Payments**||||||| ||**4,040**||**16,979**|**-**|**21,018**|**41,669**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**| |**_Sub total_**|**4,040**||**16,979**|**-**|**21,018**|**41,669**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**|**-**|**-**|| ||**-**||**-**|**-**|**-**|| |**_Sub total_**|**-**||**-**|**-**|**-**|**-**| |||||||| |**_Total payments_**|**4,040**||**16,979**|**-**|**21,018**|**41,669**| |||||||| |**_Net of receipts/(payments)_**|**-528**||**3,406**|**-**|**2,879**|**10,748**| |**A5 Transfers between funds**||||**-**|**-**|**-**| |**A6 Cash funds last year end**|**12,921**||**16,045**|**-**|**28,966**|**-**| |
**_Cash funds this year end_**|**12,393**||**19,451**|**-**|**31,845**|**10,748**| |||||||| |||||||| CCXX R1 accounts (SS) 04/28/2021 1 **----- Start of picture text -----**
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment funds
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Balance as at 28 Feb 21 12,393 19,451 -
- -
- - -
Total cash funds 12,393 19,451 -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment funds
funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due (optional)
Details liability relates (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval
Jacqueline Woollven JACQUELINE WOOLLVEN ###
FICB FIAB
**----- End of picture text -----**
CCXX R2 accounts (SS) 04/28/2021 2 ||Unrestricted|Restricted|**Total**||Receipts & Expenditure Account 20-21|Receipts & Expenditure Account 20-21||Receipts & Expenditure Account 19-20|Receipts & Expenditure Account 19-20|Receipts & Expenditure Account 19-20|Receipts & Expenditure Account 19-20| |---|---|---|---|---|---|---|---|---|---|---|---| |Openingbals|£12,921|£16,045|**£28,966**||||||||| |Income|£3,512|£20,385|**£23,897**||Income|£23,897|||||| |Expenditure|£4,040|£16,979|**£21,018**||Expenses|-£21,018|||||| |Income/loss over expenditure|-£528|£3,406|**£2,879**|||**£2,879**|||||| ||£12,393|£19,451|**£31,845**||||||||| |Txfs|||||Banks|**£31,914**||£28,966|||| |Closingbalance|**£12,393**|**£19,451**|**£31,845**||||||||| ||||||||||||| ||||||||||||| ||||||Retainedprofits|£28,966||£18,218|||| ||||||P&L Account|£2,879||£10,748|||| |||||||**£31,845**||£28,966||||