|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report for theperiod**||||||||
|**From**|Period start date|||**To**|Period end date|||
||06|04|2020||05|04|2021|
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1175729
ASD Helping Hands
**Charity's principal address** Room 219 Breckland Business Centre St Withburga Lane, Dereham, Norfolk UK **Postcode** NR19 1FD
**Names of the charity trustees who manage the charity**
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4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Caroline Baldwin|Chair|||
||Carol Farrow|Trustee|||
||Lisa Harris|Secretary|||
||Stephen Adcock|Treasurer|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
1
April 2020
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Julie Adcock – CEO/Founder Lee Gibbons- Operations Manager
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted Nov 2017 Type of governing document
(eg. trust deed, constitution) charitable incorporated organisation (CIO) How the charity is constituted
- (eg. trust, association, company)
Trustees are appointed for a term of 3 years by a resolution convened at a Trustee selection methods meeting of the Charities Trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
All trustees are made aware of their role and responsibilities using training You **may choose** to include provided by NCVO and this needs to be completed within 3 months of additional information, where appointment to their position or before the next scheduled trustee meeting, relevant, about: which ever is closest. All policies and procedures are readily available for policies and procedures each trustee member using our online portal via the charities website. adopted for the induction and The Charity operates as an independent body from any training of trustees;
- The Charity operates as an independent body from any
- training of trustees; statutory/governmental body or charity. We do however adopt the
- the charity’s organisational guidelines of recruitment, safeguarding and risk management from a structure and any wider variety of organisations. network with which the charity works;
- Trustees meet at least 4 times a year one of which constitutes as the
- relationship with any related Annual General Meeting (AGM) parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
ASD Helping Hands objectives as set out in the governing document are as below:
**Summary of the objects of the charity set out in its governing document**
- Support and assistance for those affected by an Autism Spectrum Disorder (ASD) and co-morbid conditions
- Promotion of equality and diversity
- Provision of recreational groups and outings
- Co operating and supporting other organisations in the work where their objectives fall in line with our own.
- It is our mission to support all those affected by an Autism Spectrum
**TAR**
2
April 2020
condition whether they are diagnosed, undiagnosed or a family member or professional working with someone on the Autism Spectrum
## **Summer 2020**
Due to the ongoing Covid019 Pandemic and the statutory restrictions placed on meeting with those from outside of your household we were unable to hold any specialized events such as our support groups and Activity days. We did how ever begin to host online support groups which had a good level of participation to begin with but soon dropped off. During these we hosted Q&A sessions with professionals, run family games and quizzes and other activities.
## **Autumn 2020**
In Autumn 2020 we had begun to trial running our support groups again with reduced numbers and covid restrictions in place. These were received well, and we were able to return to running these regularly until we were mandated not to hold gatherings due to the Covid-19 response once again. We deemed that due to our service users, the risk posed to our service users and financial obligations we would be unable to continue running these groups in any capacity.
## **Winter 2021**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
With the continued restrictions our face-to-face support has completed ceased at this time and are holding a lot of our events and consultations. virtually
## **Spring 2021**
In Spring we held out first residential holiday of the year. A one-night camping trip for 5 families. During this time, we held a number of activities for the families. We also begun to open our support groups again trialling with one group but have as of yet been able to open these further.
## **Year round and ongoing work**
Our family support service runs year-round and offers advice and support for parents/carers and professionals working with an individual on the Autism Spectrum. Over the 12-month period this report covers we have received 224 referrals into this service of which all have received support through the service we have not had to signpost or deny support to any party for this period. Frome the 12/10/2020 we also changed the Family Support service to the Autism Information and Advice Service, the aim of this was to be more transparent on what we offer to families affected by Autism and make the process more streamline so that we can get in contact with families and those that need our support faster and had a clearer idea of what we were supporting those service users with.
Our Family Support groups operate on a Saturday morning alternating location on a biweekly basis, in total we have 3 support groups each hosting 24 support groups a year lasting 2 hours each, seeing an average of around 10 families in attendance at each.
ASD Helping Hands also offer training programmes to parents/carers and professionals on a range of issues relating to Autism Spectrum Disorder through face to face training sessions although in the current climate we have moved these to online Zoom sessions.
.
**TAR**
3
April 2020
ASD Helping Hands continues to be an active part of the Norfolk All Age Autism Partnership board where we sit as one of the voluntary organisations guiding and bring the views of those, we support to the table to influence discussion and policy writing in relation to the Autism Act 2010. We are responsible for the management of the website, engagement events and Engagement Working Group and this has continued virtually throughout the pandemic.
The Covid-19 Pandemic has hit the charity hard especially with regards to volunteers we have now dropped from a total of 10 to 2 volunteers who both offer 8 hours a week. Over the next year we need to focus on bringing on more volunteers or secure funding arrangements to employ those to help us deliver our mission statement.
All trustees have made consideration to the Charities Commission’s guidance on public benefit when considering and planning the activities for the year during the trustee meetings.
## **Additional details of objectives and activities (Optional information)**
**TAR**
April 2020
4
ASD Helping Hands values all our volunteer support and we would be unable to run many if not all our activities without heir ongoing time, support and commitment we are eternally grateful for their contribution and dedication.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
April 2020
5
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
ASD Helping Hands is still the go to charity in Norfolk for those wishing for support, guidance or information on all subjects to do with Autism. The Covid -1 9 pandemic and the restrictions have had a hugely negative impact on the charity, where we have seen a rise in the number of people contacting us and the reduction in our resources. Our volunteer team has been reduced to a fraction of what it was before, and we have been unable to run many of our activities due to the face-toface nature needed for those we support.
We have used technology not great advantage to be able to allow us to keep interacting and in ouch both those families who are comfortable using such media and hosting our training sessions and support groups online via Zoom.
We continue to offer a full inclusive service for those affected by Autism and have managed to get our waiting times down to less than 10 days after the introduction of the Autism Information and Advice service.
We are looking positively towards the future and with he support group slowly starting to build back up and our service users becoming more confident in attending I believe we are only going to go from strength to strength come the latter part of the year.
**TAR**
6
April 2020
## **Section E Financial review**
We aim to have enough in reserves to last 3-6 months.
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
|**Full name(s)**|
Caroline Baldwin|Stephen Adcock|
|---|---|---|
|**Position (eg Secretary, Chair,**|
Chair|Treasurer|
|**etc)**|||
||||
|**Date**|27/01/2022||
**TAR**
April 2020
7
**REGISTERED CHARITY NUMBER: 1175729**
**Report of the Trustees and Unaudited Financial Statements For The Year Ended 5th April 2021 for ASD Helping Hands**
Aston Shaw Ltd The Union Building 51-59 Rose Lane Norwich Norfolk NR1 1BY
**Contents of the Financial Statements For The Year Ended 5th April 2021**
||**Page**|
|---|---|
|Report of the Trustees|1|
|Statement of Financial Activities|2|
|Balance Sheet|3|
|Notes to the Financial Statements|4 to 7|
|Detailed Statement of Financial Activities|8|
## **Report of the Trustees**
## **For The Year Ended 5th April 2021**
The trustees present their report with the financial statements of the charity for the year ended 5th April 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1175729
## **Principal address**
Room 219 Breckland Business Centre St Withburga's Lane Dereham Norfolk NR19 1FD
## **Trustees**
Mr S Adcock Ms C Farrow Ms C M Baldwin Ms L Harris
Approved by order of the board of trustees on ............01/03/2022................................. and signed on its behalf by:
.........Stephen Adcock............................................................... Mr S Adcock - Trustee
Page 1
## **Statement of Financial Activities For The Year Ended 5th April 2021**
|**Statement of Financial Activities**
**For The Year Ended 5th April 2021**|||||
|---|---|---|---|---|
|Notes
**INCOME AND ENDOWMENTS FROM**
Donations and Legacies
Other Trading Activities
2
**Total**
**EXPENDITURE ON**
Raising Funds
3
Other
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
fund
£
19,253
654
19,907
1,564
13,078
14,642
5,265
4,550
9,815|Restricted
fund
£
-
-
-
-
-
-
-
-
0|05/04/2021
Total
funds
£
19,253
654
19,907
1,564
13,078
14,642
5,265
4,550
9,815|05/04/2020
Total
funds
£
39,407
6,705|
|||||46,112
3,833
37,351|
|||||41,184|
|||||4,928
(378)|
|||||4,550|
The notes form part of these financial statements
Page 2
## **Balance Sheet 5th April 2021**
|**Balance Sheet**
**5th April 2021**|||||
|---|---|---|---|---|
|Notes
**CURRENT ASSETS**
Debtors
6
Cash at bank
**CREDITORS**
Amounts falling due within one year
7
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
8
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
fund
£
7,912
4,011
11,924
(2,111)
9,813
9,813
9,813|Restricted
fund
£
-
-
-
-
-
-
-|05/04/2021
Total
funds
£
7,912
4,011
11,924
(2,111)
9,813
9,813
9,813
9,813
-
9,813|05/04/2020
Total
funds
£
2,194
3,477|
|||||5,671
(1,123)|
|||||4,548|
|||||4,548|
|||||4,548|
|||||4,548
-|
|||||4,548|
The financial statements were approved by the Board of Trustees and authorised for issue on................................... and were signed on its behalf by:
.............................................
Mr S Adcock - Trustee
The notes form part of these financial statements Page 3
## **Notes to the Financial Statements For The Year Ended 5th April 2021 1 ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2 OTHER TRADING ACTIVITIES**
|Fundraising Events
**3 RAISING FUNDS**
**Raising Donations and Legacies**
Support Costs|05/04/2021
£
17
05/04/2021
£
1,564|05/04/2020
£
6,705|
|---|---|---|
|||05/04/2020
£
3,453|
continued…
Page 4
## **Notes to the Financial Statements - continued**
## **For The Year Ended 5th April 2021**
- **3 RAISING FUNDS - continued**
|**RAISING FUNDS - continued**|||
|---|---|---|
|**Investment Management Costs**
Support Costs
Aggregate amounts|05/04/2021
£
-
1,564|05/04/2020
£
6|
|||3,459|
## **4 TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 5th April 2021 nor for the year ended 5th April 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 5th April 2021 nor for the year ended 5th April 2020
## **5 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|**INCOME AND ENDOWMENTS FROM**
Donations and Legacies
Other Trading Costs
**Total**
**EXPENDITURE ON**
Raising Funds
Other
**Total**
**NET INCOME/(EXPENDITURE)**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**6 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade Debtors|Unrestricted
fund
£
20,421
6,705
27,126
3,833
18,365
22,198
4,928
(378)
4,550|Restricted
fund
£
18,986
-
18,986
-
18,986
18,986
-
-
-
05/04/2021
£
7,332|Total
funds
£
39,407
6,705|
|---|---|---|---|
||||46,112
3,833
37,351|
||||41,184|
||||4,928
(378)|
||||4,550|
||||05/04/2020
£
2,129|
continued…
Page 5
## **Notes to the Financial Statements - continued For The Year Ended 5th April 2021**
## **7 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Trade Creditors
Other Creditors
**8 MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Reserved
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Reserved
**TOTAL FUNDS**|At
06/04/2020
£
4,548
4,548
Incoming
resources
£
19,907
-
19,907
At
06/04/2019
£
(378)
(378)
Incoming
resources
£
27,124
18,986
46,110|05/04/2021
£
1,670
441
2,111
Net
movement
in funds
£
5,265
5,265
Resources
expended
£
(14,642)
-
(14,642)
Net
movement
in funds
£
4,926
4,926
Resources
expended
£
(22,198)
(18,986)
(41,184)|05/04/2020
£
703
420|
|---|---|---|---|
||||1,123|
||||At
05/04/2021
£
9,813|
||||9,813|
||||Movement
in funds
£
5,265
-|
||||5,265|
||||At
05/04/2020
£
4,548|
||||4,548|
||||Movement
in funds
£
4,926
-|
||||4,926|
continued…
Page 6
**Notes to the Financial Statements - continued For The Year Ended 5th April 2021**
## **9 MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|At
06/04/2019
£
(378)
(378)|Net
movement
in funds
£
10,191
10,191|At
05/04/2021
£
9,813|
|---|---|---|---|
||||9,813|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Reserved
**TOTAL FUNDS**|Incoming
resources
£
47,031
18,986
66,017|Resources
expended
£
(36,840)
(18,986)
(55,826)|Movement
in funds
£
10,191
-|
|---|---|---|---|
||||10,191|
## **10 RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 5th April 2021.
continued…
Page 7
## **Detailed Statement of Financial Activities For The Year Ended 5th April 2021**
|**INCOME AND ENDOWMENTS**
**Donations and Legacies**
Gifts
Donations
Grants
Subscriptions
**Other Trading Activities**
Fundraising Events
**Total Incoming Resources**
**EXPENDITURE**
**Other Trading Activities**
Events
**Support costs**
**Management**
Rent
Insurance
Motor and travel
Telephone
Postage and stationery
Staff training and welfare
Sundries
Computer expenses
**Finance**
Accountancy
Bank charges
**Governance costs**
Wages
Pensions
**Total resources expended**
**Net (expenditure)/income**|05/04/2021
£
1,797
2,496
14,000
960
19,253
654
19,907
17
17
2,029
519
-
901
-
17
430
527
4,424
441
135
576
8,984
641
9,626
14,642
5,265|05/04/2020
£
3,682
23,978
9,435
2,311|
|---|---|---|
|||39,407
6,705|
|||46,112
374|
|||374
2,960
930
3,033
1,049
340
1,180
861
948|
|||11,303
420
239|
|||659
27,512
1,338|
|||28,850|
|||41,186|
|||4,926|
This page does not form part of the statutory financial statements
Page 8