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2021-12-31-accounts

MANY MINDS

Registered Charity number: 1175721

Report and Financial Statements For the year ended 31 December 2021

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MANY MINDS

Contents

For the year ended 31 December 2021

Reference and administrative information …………………………………………….3 Trustees’ annual report ………………………………………………………………….4 Independent examiner’s report…………………………………………………………10 Financial Statements Statement of financial activities ……………………………………………………...11 Balance sheet ………………………………………………………………………….12 Cash flow statement ……………………………………………………………….….13 Notes to the financial statements ……………………………………………………14

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Reference and administration information

Charity Name:

Many Minds

Registered charity number : 1175721 Charity’s principal address:

10 Chelsea Park, Bristol, BS5 6AG

Trustee name Office Dates acted if not
full year		 Name of person (or
body) entitled to
appoint trustee (if
any)
Becky (Rebecca)
Chapman		 Chair
Sandra Masters
Tom Newman
Annabel Provansal
Nir Paldi
Carina Andrews
Tabatha Rodney
M

Staff employed by charity: Olivia Ware (Executive Director), Viki Browne (Artistic Director), Laura Singer (Access Support Worker), Anna Rathbone (Assistant Facilitator).

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MANY MINDS

Trustees Annual Report

For the year ended 31 December 2021

The Trustees present their report and financial statements for the year ending 31[st] December 2021. The reference and administrative information set out on page 3 forms part of this report.

Structure, governance and management

Type of governing document: Constitution

How charity is constituted: Association

Trustee selection methods: The Many Minds constitution allows trustees to be appointed by the Board. Member Trustees are elected by the membership at the AGM.

Trustees are given a welcome pack when joining the Board and training on Being a Good Board Member run by Voscur. New Member Trustees are given a mentor to support them join the Board.

The charity’s policies and procedures include:

Trustees regularly review the risks to Many Minds and manage them in line with the risk policy. Where necessary, external advice is sought to supplement internal expertise.

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Objectives and activities

Objectives

  1. To promote the preservation of good mental health and to assist those at risk of mental health problems for the public benefit, through participation in the arts in order to increase awareness, understanding and reduce stigma of mental health to the wider public through creative activities, performance and professional theatre productions.

  2. To improve access to the arts and other mainstream services for mental health service users by working in partnerships to raise awareness and reduce barriers to access.

  3. To improve confidence, self-esteem, social networks and progression into education, training and employment for mental health service users and those at risk through involvement in creative activities and mentoring.

Activities

In planning the activities for the year, Many Minds trustees have had regard to the Charity Commission Guidance on public benefit.

Many Minds activities undertaken:

To promote the preservation of good mental health, Many Minds runs weekly open access workshops for people who identify with experiences of mental illness. These workshops have led to 2 public performances at the Weston Studio at Bristol Old Vic and at the pop-up theatre run by Wardrobe Ensemble, Theatre on the Downs’ in Clifton in Bristol. Both of these were devised by members. These performances have dealt with themes about mental health, equality and inclusion and have helped to reduce public stigma of mental illness.

Many Minds has run facilitation training for members alongside 1-2-1 mentoring to improve confidence, self-esteem, social networks and progression into education, training and employment.

To improve access to arts and other services, Many Minds has run training and consultancy sessions for individuals and organisations in mental health access strategies, recruitment and wellbeing policies.

Volunteers

Many Minds has a dedicated team of volunteers who have helped to support members in workshop sessions and public performances. Many of the membership have taken on volunteer roles for personal and career progression. A total of 19 volunteers gave 339 hours of their time over the year.

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Achievements and performance

Productions

In 2021, Many Minds continued to work on developing the large-scale musical project in partnership with the Bristol Old Vic. Due to changes in programming because of Covid, plans for staging the production on the main stage were postponed to 2022, giving members more time to develop relationships with partners and artists and develop the artistic content of the work.

The idea for the project came from Many Minds members in a dreaming exercise in 2019 and has been designed and developed by members over the past two years. The plan was to create more opportunities for people who experience mental ill-health in creative activities and work with higher profile and reputable partners in order to improve access to the arts on a larger scale. The project will also allow us to reach a wider audience and meet our aims of reducing stigma and discrimination of mental health through creative activities.

The members continued to work with Vocal composers Verity Standen and Jack Drewery to develop compositions for the piece. For the first time, four members had the opportunity to work more intensively with them to develop solo pieces for the performance, expanding their skills and knowledge and future progression opportunities in the arts.

Through workshops and rehearsals, members made a short production called I’ve Been Waiting… which was performed in front of industry experts, potential future partners and collaborators and programmers in the Weston Studio at Bristol Old Vic.

Covid restrictions meant that workshops and rehearsals were run both online and in-person and the performance had both elements. This allowed people who felt unsafe to be in person to still be included and perform through Zoom projections and enabled the group to explore a hybrid performance for the first time. It was also the first time that some of our members sang live on stage, which was a big artistic milestone.

We received positive feedback from audience members, and it helped us to facilitate a discussion and set a secure date in 2022 for the full show with Bristol Old Vic’s Artistic Director, Tom Morris.

We also created a new relationship with The Wardrobe Ensemble, who were running Theatre on the Downs, a pop-up theatre in Clifton, Bristol and we took the performance there for two days in October, opening it up to a live public audience with Covid safety restrictions in place. As well as being able to engage with new audience members, we also developed relationships with creatives including a Lighting Designer, Set Designer and Stage Manager that we are hoping to work with again as we develop the project in 2022.

One of our aims for the year was to develop access for D/deaf audiences working towards making our performances and workshop spaces more accessible for this group. We received training from David Ellington (Deaf Performer and Trainer) and from Deepa Shastri (Deaf Consultant) to help make the performance more inclusive for these audiences and are continuing to develop this during 2022.

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Audience feedback:

“It was a beautiful reminder and reflection on how far we've come through times of isolation and how much brighter things are now.”

“An excellent portrayal of the sense of isolation.”

“I really enjoyed the pace and calmness, quiet, beautiful and evocative. I loved the end where we all became part of the show.”

Facilitation Training

A successful funding application to Paul Hamlyn enabled us to implement an internal progression route for members who want to develop their careers in the arts. At the start of the year, we ran an intensive facilitation training series. The opportunity was offered to Many Minds members through an application process and two members were selected by a panel to receive intensive mentoring and training from the Many Minds’ Artistic Director to plan and facilitate a series of workshop sessions with members, working towards a performance outcome. Trainees explored themes that interested them including inclusive practices for D/deaf people and cultural barriers.

Both trainees went on to gain paid employment as facilitators with Many Minds, one as the Assistant Facilitator and another in a freelance capacity and have been developing their skills and careers in the arts.

The new Assistant Facilitator worked alongside the Artistic Director over the autumn term to plan and deliver a series of workshops for members and gained more experience in leading workshops. The development of their skills will continue with their involvement in the musical project in 2022.

Feedback from Facilitation Training participants:

“The training was challenging at times but gave me the right push to make me realise that I can facilitate a group. I had done lots of assisting before but now I feel like I could plan and deliver a series of workshops.”

“I was able to think quickly on the spot more & more and felt more confident to change the plan where needed and do some directing. I learnt how to find my own facilitation style and not put on a persona but being myself and enjoying what I was doing made me more confident to lead.”

Key statistics:

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Financial Review

Total income for the financial year was £116,527 (2020 £115,655) with expenditure of £118.027 (2020 £73,709) resulting in net expenditure of £1,500 (2020 net income £41,956). Higher net expenditure had been planned for 2021 to contribute to ongoing projects, backed by the total funds brought forward from the previous year amounting to £99,769, but Covid disruption resulted in the deferral of planned expenditure into 2022. At 31 December 2021 total assets amounted to £98,269 represented by restricted funds of £ 56,260 and unrestricted funds of £42,009.

Many Minds uses an accruals basis of accounting and has set out the basis of preparation and accounting policies in the notes to accounts.

Many Minds gets funding from a range of sources. The charity's main source of income is from public bodies, trusts and foundations. These include Arts Council England, Baring Foundation, Big Lottery, Bristol City Council, Bristol Old Vic, Clothworkers Foundation, Nisbet Trust, Paul Hamlyn Foundation, People’s Health Trust and Quartet Community Foundation.

Many Minds has also raised funds of £11,270 (2020 £22,068) from individual donors through a monthly donation scheme, training and consultancy and box office receipts.

Reserves Policy

Many Minds trustees have agreed on a reserves policy to ensure organisational resilience, be able to respond to unpredictable financial situations that might arise and to be able to respond to opportunities that might arise throughout the year.

Of the £ 42,009 of unrestricted funds that have been carried forward, the trustees have agreed to retain funds of £21,729 equating to approximately three months of core costs. This allows for the organisation to have time to put in strategies to secure funding, to be able to uphold obligations as an employer and, if needs be, to ensure that its members can conclude their relationship with the charity in a safe and supportive way.

The trustees have earmarked designated funds of £20,280 for match funding to invest in productions, projects or other opportunities throughout 2022 and to cover the existing investment in IT fixed assets. The trustees will review the reserves policy annually.

Future plans

Despite the challenges presented by Covid-19, Many Minds has managed to secure funds to continue to run workshops and respond to the increasing demand for activities. During 2021, with support from Paul Hamlyn Foundation, we were able to recruit 2 new positions on PAYE contracts. These were an Assistant Facilitator and Access Support Worker, both progression opportunities for Many Minds members.

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As we move into 2022, the trustees have assessed the risks and impact of Covid-19 government containment measures on the activities of Many Minds. We have taken appropriate action to ensure compliance, protection and the continuation of activities by moving workshops and performances onto online platforms. Our business plans and financial forecasts have been updated to ensure that the charity continues to operate on a going concern basis.

The charity will aim to secure some core funding over the next 1- 3 years to build its resilience and sustainability and ensure that innovative and effective projects and activities can continue to be delivered for its members. Many Minds aims to continue its current strands of work and develop new projects where there is growing need.

Declaration

Approved by the trustees on 10 October 2022 and signed on their behalf by:

Becky Chapman, Chair of Board of Trustees

Signed:

Date: 10 /10 / 2022

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Independent Examiner’s Report

To the trustees of

Many Minds

I report to the trustees on my examination of the accounts of the Many Minds (“the Trust”) for the year ended 31 December 2021, which are set out on pages 10 to 17.

Responsibilities and basis of report

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 20 October 2022

Signed:

Michael Evans C.A.,

Member of the Institute of Chartered Accountant of Scotland,

145 Barclay Road,

London, E17 9JL

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MANY MINDS

Statement of Financial Activities

for the year ended 31 December 2021______

Income from:
(Note 6)
Public Funding Sources
Trusts and Foundations
Partnerships
Individual Donations & Match Funding
Activities
Expenditure on:
Payroll
Freelance worker and artist fees
General Running Expenses
Marketing and Communications
Production costs
Rent and venue hire
Subsistence
Training
Travel for Staff, Members and Volunteers
Depreciation
Total funds carried forward
Total
Total
Net income / (expenditure)
Reconciliation of Funds: (Note 7)
Total funds brought forward		 Unrestricted
funds
Restricted
income
funds
Total
funds
Prior year
funds
£
£
£
£
- 43,349
43,349
62,097
-
59,929
59,929
29,700
- 1,430
1,430
-
11,270
-
11,270
22,068
549
-
549
1,800
11,819
104,708
116,527
115,665
8,947
65,476
74,423
46,453
5,661 18,377
24,038
14,818
1,191 3,637
4,828
4,851
673 2,827
3,500
2,517
- 1,523
1,524
16
751 4,585
5,336
1,794
8 276
284
526
1,295 -
1,295
472
- -
336
209
2,463 -
2,463
2,053
20,989
97,038
118,027
73,709
(9,170)
7,670
(1,500)
41,956
51,179
48,590 99,769 57,813
42,009
56,260
98,269
99,769

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MANY MINDS

Balance Sheet

As at 31 December 2021_______

Fixed assets
Current assets
Debtors
Cash at bank and in hand
Creditors: amounts falling due within
one year
Net current assets
Total net assets
Funds of the charity (note 7)
Restricted income funds
Unrestricted funds:
Designated funds
General
Total funds of the charity		 Unrestricted
funds
Restricted
income
funds
Total
funds
£
£
£		 Unrestricted
funds
Restricted
income
funds
Total
funds
£
£
£		 Prior year
funds
£
5,335

10,578

87,097
2,872
-
2,872
1,824
2,000
3,824
39,451
54,260
93,711
41,275
56,260
97,535
97,675

3,241
2,138 - 2,138
39,137
56,260
95,397
94,434
42,009
56,260
98,269
99,769
- 56,260
56,260
48,590
28,336

22,843
20,280
-
25,873
21,729
-
16,136
42,009
56,260
98,269		 99,769

Approved by the Trustees on 10 October 2022 and signed on their behalf by

Becky Chapman

Chair

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MANY MINDS

Statement of Cash Flows

for the year ended 31 December 2021_______

Net income for the year (as per the statement of
financial activities)
Adjustments for:
Depreciation charge
(Increase)/decrease in debtors
Increase/(decrease in creditors)
Cash flows from investing activities:
Purchase of fixed assets
Net cash provided by (used in) investing activities
Change in cash in the year
Cash at the beginning of year
Cash at the end of the year
Cash flows from operating activities:
Net cash provided by operating activities		 Total
funds
Prior year
funds
£
£
(1,500)
41,956
2,463
2,053
6,754
14,817
(1,103)
439
6,614
59,265
(7,388)
-
(7,388)
6,614
51,877
87,097
35,220
93,711
87,097

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MANY MINDS

Notes to the financial statements_________

1. Basis of preparation

(a) Basis of Accounting

These financial statements have been prepared under the historic cost convention in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Statement of Recommended Practice issued by the Charity Commission for England and Wales (“Charities SORP”), and the Charities Act 2011.

(b) Going Concern

The Trustees have examined the Charity’s budget and cash flow projections with particular regard to the impact of the Covid-19 pandemic and consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. Consequently, these financial statements have been prepared on a going concern basis.

(c) Structure of the Statement of Financial Activities

In the Statement of Financial Activities the Charity has adopted the structure of presentation based on the nature of components of income and expenditure, as permitted by the Charities SORP for smaller charities.

2. Accounting Policies

(a) Fund Structure

Restricted Income Funds are those funds which are to be used in accordance with specific restrictions imposed by the donors.

Unrestricted Income Funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objectives.

Designated Funds are unrestricted funds earmarked by the Trustees for particular purposes.

(b) Incoming Resources

Incoming resources, including donated facilities and services, are recognised once the charity has entitlement to the resources, it is more likely than not that the resources will be received and their monetary value can be measured with sufficient reliability.

In accordance with Charities SORP the value of volunteer help is not determined in the accounts, given the absence of a reliable measurement base, but is described in the Trustees’ report.

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MANY MINDS

Notes to the financial statements

(c) Resources Expended

Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure and the amount can be measured with reasonable certainty.

(d) Fixed Assets

Fixed assets consist of IT equipment which is stated at cost (£7,388) less depreciation (£4,516) applied on a straight line basis over a 3 year estimated life.

3. Employees

The average headcount of employees was 3.2 in 2021 and 2.4 in 2020.

No employee received more than £60,000 in the current and prior years.

4. Trustees and Independent Examiner

The Trustees and Independent Examiner have not received any remuneration, employment benefits or reimbursement of expenses from the charity in the current and prior years.

5. Related party transactions

The Trustees have referred to the definition of related parties set out in the Charities SORP and confirm that there are no related party transactions to report.

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MANY MINDS

Notes to the financial statements__________

Note 6. Analysis of income

Categories
Partnerships

Public Funding
sources
Trusts and
Foundations
Individual Donations
and Match Funding
Activities		 Sources Unrestricted
Funds
Restricted
income
funds
Total
funds
Prior
year
£
£
- 21,649 21,649 28,227
- -
-
10,000
17,600 17,600 23,870
- 4,100 4,100
Arts Council England
Big Lottery
Bristol City Council
Bristol Old Vic *
Total -43,349 43,349 62,097
Baring Foundation
Clothworkers
Foundation
Paul Hamlyn
Foundation
People's Health Trust
Quartet Community
Foundation		 - -
-
12,000
- -
-
8,000
- 40,000 40,000
-
- 9,929 9,929 6,970
- 10,000 10,000 2,730
Total
Wardrobe Ensemble *		 -59,929 59,929 29,700
1,430 1,430
11,270-11,270 22,068
Box Office
Training &
Consultancy
Fundraising events
Total
Total Income		 299
- 299 750
250 - 250 1,050
- - -
-
549-549 1,800
11,819 104,708 116,527 115,665

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MANY MINDS

Notes to the financial statements______

Note 7. Funds of the charity

7.1. Details of funds held and movements (Current year) 7.1. Details of funds held and movements (Current year) 7.1. Details of funds held and movements (Current year)
Balances Balances
brought carried
forward Income Expenditure Transfers forward
£ £ £ £ £
Restricted funds
Arts Council England - 21,649 21,649 - -
Big Lottery 15,518 - 15,518 - -
Bristol City Council 32,460 17,600 25,360 - 24,700
Bristol Old Vic - 4,100 4,100 - -
Clothworkers Foundation 612 - 612 - -
Paul Hamlyn Foundation - 40,000 13,000 - 27,000
People's Health Trust - 9,929 5,369 - 4,560
Quartet Community Foundation - 10,000 10,000 - -
Wardrobe Ensemble - 1,430 1,430 - -
48,590 104,708
97,038
- 56,260
Unrestricted funds
Designated funds
Match Funding Programmes 23,001 - - (5,593) 17,408
Fixed Assets 5,335 - - (2,463) 2,872
28,336 - - (8,056) 20,280
General fund 22,843 11,819 20,989 8,056 21,729
51,179 11,819 20,989
- 42,009
Total Funds (Current year)
99,769		 116,527
118,027		 - 98,269

7.2. Details of funds held and movements ( Prior year)

Balances Balances
brought carried
forward Income Expenditure Transfers forward
£ £ £ £ £
Restricted funds
Arts Council England - 28,227
28,227 - -
Big Lottery 5,518 10,000 - - 15,518
Bristol City Council 10,222 23,870
1,632 - 32,460
Clothworkers Foundation - 8,000 - (7,388) 612
Nisbet Trust 10,000 - 10,000 - -
People's Health Trust 9,007 6,970
15,977 - -
Quartet Community Foundation 3,996 2,730 6,726 - -
Other Restricted Funds 1,864 - 1,864 - -
40,607 79,797
64,426 (7,388) 48,590
Unrestricted funds
Designated
Match Funding Programmes - - - 23,001 23,001
Fixed Assets - - - 5,335 5,335
- - - 28,336 28,336
General fund 17,206 35,868
9,283 (20,948) 22,843
17,206 35,868
9,283
7,388		 51,179
Total Funds (Prior year)
57,813		 115,665
73,709 - 99,769

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MANY MINDS

Notes to the financial statements

7.3. Explanatory notes on funds held and movements

All funds held are used in furtherance of the objects of the charity which are set in the Trustee’s report.

Restricted funds are used in accordance with the donors’ specific requirements to support charitable activities, contribute to core costs and fund investments. The Restricted funds carried forward at 31 December 2021 consist of balances of funding from Bristol City Council, Paul Hamlyn Foundation and People’s Health Trust which are allocated to specific charitable activities in the 2022 business plan.

The Unrestricted funds are used in accordance with the policies defined by the Trustees. The funds carried forward at 31 December 2021 consist of Designated funds and a General fund. The Designated Funds are amounts earmarked by the Trustees for planned match funding programmes and to cover the fixed asset value in the balance sheet of the existing IT investments. The General fund is considered appropriate to ensure organisational resilience in accordance with the reserves policy defined by the Trustees.

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