Lechlade Village Hall and Recreation CIO (charity number 1175718)
Report of the Trustees for the year ended 31[st] December 2025
The trustees present their annual report and financial statements and confirm that they comply with the Charities Act 2011, the constitution of Lechlade Village Hall and Recreation Charitable Incorporated Organisation (CIO) and the Charities Statement of Registered Practice SOPR (FRS 102).
Section A: Reference and Administrative Details
Charity Name: Lechlade Village Hall and Recreation CIO Charity Registration Number: 1175718
Principal Office Address: Lechlade Memorial Hall, Oak Street, Lechlade GL7 3AY
Names of the CIO trustees
| Trustee Name | Office (if any) | Dates acted if not for the whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Brian Britton | Lechlade Art Society | ||
| Susan Brooks | Lechlade Scottish Country Dancers |
||
| Alwyn Davies | The Probus Club of Lechlade and District |
||
| Christine Eatwell | Lechlade Town Council | ||
| Ros Godden | Appointed January 2025 |
Lechlade Gardening Club | |
| Grenville King | Lechlade Community Cinema |
||
| Mike Keegan | The Arts Society Upper Thames |
||
| Tommy McLardie | Treasurer | ||
| Gay Oliver | Lechlade Tennis Club | ||
| Simon Paul BEM | Chairman | ||
| Gill Saunders | Secretary | ||
| Hazel Watkins | Lechlade Tuesday Club | ||
| Marian Winckles | Lechlade History Society | ||
| Simon Winckles | |||
| Ashley Wood |
Section B: Structure, Governance and Management
Governing Document; Lechlade Village Hall and Recreation CIO is constituted as a Charitable Incorporated Organisation registered with the Charity Commission in November 2017 under charity number 1175718.
Trustee selection methods
The CIO maintains a list of “User bodies” (Lechlade based community organisations which use facilities provided by the CIO.) Each User body has the right to appoint one
charity trustee. Up to six Trustees may be elected and a further three may be appointed as co-opted Trustees.
New Trustees are provided with an induction pack which includes a copy of the constitution and the most recent Trustee’s Annual Report and financial statements.
Organisational structure
The CIO trustees are responsible for the control and management of the assets of the CIO. Trustees give their time freely and receive no remuneration, expenses or other financial benefits.
A Facilities Management Committee has been given responsibility for all building related activities, including work to maintain and improve the fabric and contents of the facilities.
Full Trustee meetings took place five times during the year, taking all decisions in relation to running the Memorial Hall, Pavilion, All Weather Pitch, skatepark and recreation ground as well as other activities organised by the CIO.
The CIO employs a booking clerk (part time).
There have been no party related transactions in the reporting period that require disclosure.
Section C: Objectives and Activities
The objects of the CIO are set out in the CIO constitution and are summarised as follows:
To manage the community facilities owned by the CIO including the Memorial Hall, Pavilion, All Weather Pitch, skatepark, car park and recreation ground for the benefit of residents of Lechlade.
The main activities of the CIO undertaken for public benefit are summarised as follows:
Trustees work to make sure that the facilities managed by the CIO are of high standard and continue to meet the needs of the local community. Trustees promote the use of these facilities through marketing leaflets, a local magazine as well as online communications and social media.
Trustees have complied with their duty to have due regard to the Charity Commission's public benefit guidance (PB3) when exercising their powers or duties to which the guidance is relevant.
Section D: Achievement and Performance
D1 Community Use of CIO facilities
To encourage organisations and individuals to use CIO community facilities, Trustees agreed that there would be no increase in hire charges. The following wide range of regular activities took place during 2025: Yoga, Pilates, Badminton, History Society, Gardening Club, WI, Jolly Tots, Tuesday Club, Lechlade Art Society, Mothers’ Union, Adult Ballet, Scottish Country Dancing, Ballroom Dancing, Fitsteps, Tai Chi, Fitness Class, Martial Arts, Antiques and Vintage Market, Community First Responders, Craft Activities, Ladies and Teens Kick Boxing, Gong Bath, The Arts Society Upper Thames, Community Cinema, Working4Wellbeing sessions, The Arts Society Upper Thames, Lechlade Repair Café, Lechlade & District Probus, Youth Club, NHS Blood Donor sessions, Baby Yoga/Sensory sessions, Memory Lane Singers, Take a Seat exercise classes, ‘Create, Make and Do’, Spiritualists and the P3 charity which run drop in clinics to provide advice on issues relating to tenancy and housing. The sports facilities on the playing field were well used both by Fairford Youth Football Club and Football for All, Lechlade Youth Football club. The All Weather Pitch was also regularly used by both youth and adult groups.
In the school Easter and summer holidays, World Jungle organised “Go Wild” fun activities for families, children and young people on the playing field. These free events were funded by Gloucestershire County Council and Cotswold District Council.
In May, we were delighted to host a Colour Run fundraising event on the playing field organised by the Friends of St Lawrence Primary School. With great weather, it was definitely a case of putting the “fun” into fundraising.
We are always very keen to encourage new activities in the Memorial Hall so we were delighted when “Create Make Do”, a pre-school art class with paint, clay, crafts, messy play, started in the hall.
In July, the Friends of St Lawrence School organised a Year 6 leaver’s party in the Memorial Hall. It is wonderful that our facilities provide an ideal space for an event to celebrate this occasion.
We would like to congratulate everyone involved in organising, supporting and participating in the Lechlade Football for All, youth football tournament which took place on the playing field in July. It was great to see this newly formed youth football club thriving and we wish them every success moving forward. We hope that this tournament becomes an annual event.
For the first time, St Lawrence Church arranged to use the Memorial Hall for their Holiday Bible Club, a three day event which took place in August. This was very successful with around 80 children and 30 volunteers taking part.
During the year, Lechlade Tennis Club organised some Pickleball taster sessions. These proved to be very popular and have now become a regular activity in the Memorial Hall.
In September, we hosted a ‘Strengthening Communities’ event funded by Cotswold District Council, which offered a wide range of activities. These included learning Circus skills, encouraging more people to become flood wardens, as well as providing information on local NHS and Police support.
In October, we were delighted to host defibrillator training sessions which were delivered by our local Community First Responders with support from Lechlade and District Lions and Lechlade and Fairford WI groups.
The CIO is a member of the Gloucestershire Playing Fields Association.
D2 Maintaining and Improving CIO facilities
In April, a smoking shelter was installed in the Memorial Hall outdoor area. This facility has been provided to discourage people smoking under the canopy at the entrance to the building and avoid litter caused by cigarette butts and possible neighbour complaints about noise. No smoking signs have also been displayed under the canopy.
In May, work took place to upgrade the pavilion meeting room including new skirting boards and carpet tiles. This now provides a more welcoming space for small meetings or for use as a drop in office space.
Also in May we received a “Making a difference” award of £250 from Nisa (Lechlade Service Station). We are very grateful for this donation. This money has been put to good use, helping us to purchase a new bench for the Memorial Hall outdoor area. Users of the hall are now able to enjoy spending time outdoors and making use of this new bench.
During the year, a test was carried out to monitor the carbon dioxide level in the Memorial Hall kitchen when all six gas hobs were on maximum. This test revealed that the ventilation/extraction system in the kitchen was not adequate to maintain a safe level of carbon dioxide. This was confirmed by a second independent check. To resolve this issue, Trustees approved the purchase of a new cooker with electric hobs. This was installed in September. The gas supply to the building has now been turned off.
A working party of Trustees replaced all the missing boards surrounding the All Weather Pitch and some that needed to be replaced. Work to replace weather damaged boards is an ongoing project which will continue in 2026.
We are delighted to report that new stage lights have been purchased and installed in the Memorial Hall. The funds for these lights came from Lechlade Players several years ago and we are very grateful for their generous donation.
Our sincere thanks to the Lechlade Community Fund which has provided funds to cover the cost of a new bench which will be installed on the playing field.
Due to other, more urgent priorities, little progress has been made regarding the proposal to install Electric Vehicle Charging Points in the Memorial Hall car park. It is anticipated that further work to take this forward will take place in 2026.
Dealing with issues/complaints;
Following an incident on the All Weather Pitch when a player slipped over on the pitch and winded himself, an accident report has been received. Following a review by the Facilities Management Committee, a sign is now displayed at the entrance to the pitch stating that the pitch must not be used in icy conditions or after heavy or persistent rain when the pitch surface may be slippery.
Section E: Financial Review
The principal sources of funding for the CIO are from lettings income and rental of the office space to Lechlade Town Council and donations.
The final Revenue and Expenditure figures at year end of 31 December 2025, were £73,511 and £67,599, giving a surplus of £5,912. Adding this to our cash balance of £87,905 at the beginning of the year meant that the CIO had total cash in its Business accounts of £93,817 (comprises £21,787 in Business current account and £72,030 in Reserve account).
The CIO Reserves Policy is to set aside the sum of £10,000 at the end of each financial year over a minimum period of 5 years from 2019, to go into a separate Reserves account, providing funds allow. Having approved the transfer of £15,000 into the reserves account at the end of 2024, Trustees approved the transfer of £5,000 at the end of 2025.
The CIO does not currently have any investments.
Declaration
The Trustees declare that they have approved the trustee’s report above
Signed on behalf of the CIO’s trustees
Signature:
Full names: Simon Colin Neil Paul
Position: Chairman of Trustees
Date: 20 April 2026
| Lechlade Village Hall & Recreation CIO Charity Name |
Lechlade Village Hall & Recreation CIO Charity Name |
Lechlade Village Hall & Recreation CIO Charity Name |
Lechlade Village Hall & Recreation CIO Charity Name |
Lechlade Village Hall & Recreation CIO Charity Name |
No (if any) | No (if any) | No (if any) | CC16a | |
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
01/01/2025 Period start date |
To | 31/12/2025 Period end date |
||||||
| Section A Receipts and payments | |||||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ - |
Total funds to the nearest £ 60,996 1,258 291 - 3,109 7,000 - 858 73,511 73,511 15,037 3,967 7,300 18,546 16,905 246 795 204 566 4,033 67,599 67,599 5,912 |
Last year 2024 to the nearest £ |
||||
| Lettings | 60,996 | 57,247 | |||||||
| All Weather Pitch lettings | 1,258 | 750 | |||||||
| Grants/Donations | 291 | 726 | |||||||
| Sundries | |||||||||
| deposits/refunds | 3,109 | 30 | |||||||
| LTC rent | 7,000 | 7,000 | |||||||
| Other | - | 1,942 | |||||||
| Interest | 858 | 753 | |||||||
| Sub total(Gross income for AR) |
73,511 |
- | - | 68,447 | |||||
73,511 15,037 3,967 7,300 18,546 16,905 246 795 204 566 4,033 67,599 |
|||||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| Sub total | |||||||||
| Total receipts A3 Payments |
|||||||||
| 68,447 | |||||||||
| Utilities(gas,electric,water) | 15,037 | 17,594 | |||||||
| Payroll | 3,967 | 3,750 | |||||||
| Licenses & Insurances | 7,300 | 5,706 | |||||||
| Hall equip/repairs | 18,546 | 15,231 | |||||||
| Cleaning Materials,Maintenance(incl AWP) |
16,905 | 15,216 | |||||||
| Expenses | 246 | 202 | |||||||
| Waste | 795 | 710 | |||||||
| Gardening | 204 | 690 | |||||||
| Telephone | 566 | 560 | |||||||
| Other/Refunds | 4,033 | 1,481 | |||||||
| **Sub total ** | 67,599 | 61,139 | |||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Sub total | |||||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end Total in Cash year end |
|||||||||
| 67,599 | - | - | 67,599 | 61,139 | |||||
| 5,912 | - | - | 5,912 | 7,308 | |||||
| - | |||||||||
| 81,838 | 6,067 | 87,905 | 87,905 | ||||||
| 87,750 | 6,067 | - | 93,817 |
CCXX R1 accounts (SS)
22/04/2026
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature PAVILION FIXTURES & FITTINGS SKATEBOARD PARK ALL WEATHER PITCH YOUTH SHELTER Business Reserve Account Barclays Community Account Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details MEMORIAL HALL LAND & BUILDINGS MEMORIAL HALL FIXTURES & ~~FITTINGS~~ PAVILION LAND & BUILDINGS |
Unrestricted funds Restricted funds to nearest £ to nearest £ 72,030 - 21,787 93,817 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) RESTRICTED 1,650,000 RESTRICTED 28,600 RESTRICTED 715,000 RESTRICTED 22,000 RESTRICTED 123,209 RESTRICTED 64,172 RESTRICTED 25,669 - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 2,301,221 | |||
| 28600 | |||
| 997195 | |||
| 22000 | |||
| 151539 | |||
| 78926 | |||
| 31571 | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
22/04/2026
2