## **Lechlade Village Hall and Recreation CIO (charity number 1175718)** ## **Report of the Trustees for the year ended 31[st] December 2024** The trustees present their annual report and financial statements and confirm that they comply with the Charities Act 2011, the constitution of Lechlade Village Hall and Recreation Charitable Incorporated Organisation (CIO) and the Charities Statement of Registered Practice SOPR (FRS 102). ## **Section A: Reference and Administrative Details** Charity Name: Lechlade Village Hall and Recreation CIO Charity Registration Number: 1175718 Principal Office Address: Lechlade Memorial Hall, Oak Street, Lechlade GL7 3AY Names of the CIO trustees |Trustee Name|Office (if any)|Dates acted if not
for the whole year|Name of person (or body)
entitled to appoint trustee (if
any)| |---|---|---|---| |Brian Britton|||Lechlade Art Society| |Susan Brooks|||Lechlade Scottish Country
Dancers| |Neal Cotton||Resigned
December 2024|Lechlade Gardening Club| |Alwyn Davies|||The Probus Club of
Lechlade and District| |Christine Eatwell|||Lechlade Town Council| |Grenville King|||Lechlade Community
Cinema| |Mike Keegan|||The Arts Society Upper
Thames| |Tommy McLardie|Treasurer||| |Gay Oliver|||Lechlade Tennis Club| |Simon Paul BEM|Chairman||| |Gill Saunders|Secretary||| |Hazel Watkins|||Lechlade Tuesday Club| |Marian Winckles|||Lechlade History Society| |Simon Winckles|||| |Ashley Wood|||| ## **Section B: Structure, Governance and Management** Governing Document; Lechlade Village Hall and Recreation CIO is constituted as a Charitable Incorporated Organisation registered with the Charity Commission in November 2017 under charity number 1175718. Trustee selection methods The CIO maintains a list of “User bodies” (Lechlade based community organisations which use facilities provided by the CIO.) Each User body has the right to appoint one charity trustee. Up to six Trustees may be elected and a further three may be appointed as co-opted Trustees. New Trustees are provided with an induction pack which includes a copy of the constitution and the most recent Trustee’s Annual Report and financial statements. Organisational structure The CIO trustees are responsible for the control and management of the assets of the CIO. Trustees give their time freely and receive no remuneration, expenses or other financial benefits. A Facilities Management Committee has been given responsibility for all building related activities, including work to maintain and improve the fabric and contents of the facilities. Full Trustee meetings took place six times during the year, taking all decisions in relation to running the Memorial Hall, Pavilion, All Weather Pitch, skatepark and recreation ground as well as other activities organised by the CIO. The CIO employs a booking clerk (part time). There have been no party related transactions in the reporting period that require disclosure. ## **Section C: Objectives and Activities** The objects of the CIO are set out in the CIO constitution and are summarised as follows: To manage the community facilities owned by the CIO including the Memorial Hall, Pavilion, All Weather Pitch, skatepark, car park and recreation ground for the benefit of residents of Lechlade. The main activities of the CIO undertaken for public benefit are summarised as follows: Trustees work to make sure that the facilities managed by the CIO are of high standard and continue to meet the needs of the local community. Trustees promote the use of these facilities through marketing leaflets, a local magazine as well as online communications and social media. Trustees have complied with their duty to have due regard to the Charity Commission's public benefit guidance (PB3) when exercising their powers or duties to which the guidance is relevant. ## **Section D: Achievement and Performance** ## **D1 Community Use of CIO facilities** To encourage organisations and individuals to use CIO community facilities, Trustees agreed that there would be no increase in hire charges. The following wide range of regular activities took place during 2024: Yoga, Pilates, Badminton, History Society, Gardening Club, WI, Jolly Tots, Tuesday Club, Mothers’ Union, Adult Ballet, Ballroom Dancing, Fitsteps, Tai Chi, Beavers/Cubs, Fitness Class, Hartbeeps, Martial Arts, Antiques and Vintage Market, Craft Activities, Ladies Kick Boxing, Working4Wellbeing sessions, Upper Thames Arts Society, Lechlade Repair Café, Lechlade & District Probus, NHS Blood Donor sessions, Baby Yoga/Sensory sessions, Memory Lane Singers, Take a Seat exercise class, Spiritualists and the P3 charity which run drop in clinics to provide advice on issues relating to tenancy and housing. We were delighted to support the new Lechlade Youth Club which started sessions in the pavilion in summer 2024. This provides much needed activities for young people and a place for them to be able to meet together. During the year, we had two new activities designed to help local people become more active. In February, Take a Seat sessions started in the pavilion. In April, “You can move” exercise sessions aimed at improving movement, mobility and strengthening, took place on the All Weather Pitch. The latter were free sessions funded by Cotswold District Council. In the school easter holiday, World Jungle organised “Go Wild” fun activities for families, children and young people on the playing field. These free events were funded by Gloucestershire County Council and Cotswold District Council. In May, Trustees organised a performance of Gilbert and Sullivan’s The Pirates of Penzance by Opera Anywhere in the Memorial Hall. This not only helped to raise funds for the CIO but also demonstrated what great facilities we have for live theatre. This was a great success with 110 people in the audience, who clearly enjoyed the show. In June, we were delighted to host a free community event in Lechlade Memorial Hall and Pavilion organised by Lechlade Town Council to showcase the fantastic range of activities, for all age groups, which take place in Lechlade. This was a great opportunity for local residents to find out what is going on in Lechlade and encourage more people to get involved. Our sincere thanks to the Lechlade and District Lions who funded a new bench on the playing field to replace one which had become damaged and beyond economic repair. In October, Trustees offered to give Lechlade Community Library free use of the pavilion committee room for eight weeks while work to refurbish the library building was carried out. This was gratefully accepted and it enabled them to continue to provide a limited library service during this period. This is a good example of charities working together for the good of the local community. Fairford Youth Football Club U18 continue to train and play their home league matches on the playing field. Lechlade based, Football for All Youth FC, which started in 2023 has quickly become established for younger age group players. Both teams make use of the playing field and changing rooms. The CIO is a member of the Gloucestershire Playing Fields Association. ## **D2 Maintaining and Improving CIO facilities** During the year work was carried out to improve the WiFi coverage in both the Memorial Hall and Pavilion. New First Aid cabinets were installed in the Memorial Hall, Pavilion and Changing rooms. Following a H&S review, improvements were also made to the accident reporting process with more systematic monitoring of first aid items to make sure that they are complete and in date. A leak in the roof above the Town Council office was sealed. This work was undertaken by County Roofing at no cost to the CIO under the 10 year building warranty. To create more storage space in the pavilion, a new cupboard was installed in the main room. Tables are now stored in this cupboard. Together with other changes in the store room, this has freed up the committee room so that it can be used as a small meeting room/office space. A new TV screen was installed in the pavilion following a request from Lechlade Art Society. This is a valuable addition to the facilities offered to hirers and is used by several groups, including the new Lechlade Youth Club. Work has continued during the year to replace the internal and exterior light fittings in the pavilion with more modern, energy efficient LED lighting. Due to other, more urgent priorities, little progress has been made regarding the proposal to install Electric Vehicle Charging Points in the Memorial Hall car park. It is anticipated that further work to take this forward will take place in 2025. ## **Dealing with issues/complaints;** We are pleased to report that we did not have any issues/complaints during 2024. ## **Section E: Financial Review** The principal sources of funding for the CIO are from lettings income and rental of the office space to Lechlade Town Council and donations. Having agreed a deficit budget in 2023 to take into account significantly higher energy costs as well as substantial costs associated with the work to upgrade the pavilion roof and the Five Year Electrical Condition Inspection, Trustees approved a budget for 2024 which forecast an income of £65,600 and expenses of £62,050, increasing reserves by £3,550. The final Revenue and Expenditure figures at our year end of 31 December 2024, were £68,448 and £61,140 respectively, resulting in a larger than forecast surplus of £7,308. Adding this to our cash balance of £80,597 at the beginning of the year meant that the CIO had total cash in its Business accounts of £87,905 (comprises £21,733 in Business current account and £66,172 in Reserve account). The cash total of £87,905 is sub divided into £81,838 of Unrestricted funds and £6,067 of Restricted funds. The CIO Reserves Policy is to set aside the sum of £10,000 at the end of each financial year over a minimum period of 5 years from 2019, to go into a separate Reserves account, providing funds allow. As a result of the better than expected surplus during the year, Trustees approved the transfer of £15,000 into the reserves account at the end of 2024. The CIO does not currently have any investments. ## **Declaration** The Trustees declare that they have approved the trustee’s report above Signed on behalf of the CIO’s trustees Signature: Full names: Simon Colin Neil Paul Position: Chairman of Trustees Date: ||**Lechlade Village Hall & Recreation CIO**
**Charity Name**|**Lechlade Village Hall & Recreation CIO**
**Charity Name**|**Lechlade Village Hall & Recreation CIO**
**Charity Name**|**Lechlade Village Hall & Recreation CIO**
**Charity Name**|**Lechlade Village Hall & Recreation CIO**
**Charity Name**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||**01/01/2024**
Period start date||**To**||**31/12/2024**
Period end date||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**
**-**||**Total funds**
**to the nearest £**
**57,247**
**750**
**726**
**-**
**30**
**7,000**
**1,942**
**753**
**68,447**
**68,447**
**17,594**
**3,750**
**5,706**
**15,231**
**15,216**
**202**
**710**
**690**
**560**
**1,481**
**61,139**
**61,139**
**7,308**||**_Last year 2023_**
**_to the nearest £_**| |Lettings|**57,247**||||||||**_55,186_**| |All Weather Pitch lettings|**750**||||||||**_1,703_**| |Grants/Donations|**726**||||||||**_238_**| |Sundries|||||||||**_-_**| |refunds|**30**||||||||**_-_**| |LTC rent|**7,000**||||||||**_6,500_**| |Other|**1,942**||||||||**_23_**| |Interest|**753**||||||||**_380_**| |**_Sub total_**_(Gross income for_
_AR)_|
**68,447**||**-**||**-**||||**_64,030_**| ||
**68,447**
**17,594**
**3,750**
**5,706**
**15,231**
**15,216**
**202**
**710**
**690**
**560**
**1,481**
**61,139**||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||||||||||| ||||||||||| |**_Sub total_**|||||||||| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**_64,030_**| ||||||||||| |Utilities(gas,electric,water)|**17,594**||||||||**_18,077_**| |Payroll|**3,750**||||||||**_3,545_**| |Licenses & Insurances|**5,706**||||||||**_6,608_**| |Hall equip/repairs|**15,231**||||||||**_26,082_**| |Cleaning Materials,Maintenance(incl
AWP)|**15,216**||||||||**_12,443_**| |Expenses|**202**||||||||**_176_**| |Waste|**710**||||||||**_592_**| |Gardening|**690**||||||||**_1,170_**| |Telephone|**560**||||||||**_539_**| |Other/Refunds|**1,481**||||||||**_1,142_**| |**_Sub total_ **|**61,139**||||||||**_70,374_**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||||||||||| ||||||||||| |**_Sub total_**|||||||||| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
**_Total in Cash year end_**|||||||||| ||**61,139**||**-**||**-**||**61,139**||**_70,374_**| ||||||||||| ||**7,308**||**-**||**-**||**7,308**||**_- 6,344_**| ||||||||||**_-_**| ||**74,530**||**6,067**||||**80,597**||**_86,941_**| ||||||||||| ||||||||||| ||**81,838**||**6,067**||**-**||**87,905**||| CCXX R1 accounts (SS) 07/05/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**MEMORIAL HALL LAND & BUILDINGS**
**MEMORIAL HALL FIXTURES &**
~~**FITTINGS**~~
**PAVILION LAND & BUILDINGS**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Business Reserve Account**
**Barclays Community Account**
**PAVILION FIXTURES & FITTINGS**
**SKATEBOARD PARK**
**ALL WEATHER PITCH**
**YOUTH SHELTER**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**66,172**
**-**
**15,666**
**6,067**
**81,838**
**6,067**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
RESTRICTED
**1,650,000**
RESTRICTED
**28,600**
RESTRICTED
**715,000**
RESTRICTED
**22,000**
RESTRICTED
**123,209**
RESTRICTED
**64,172**
RESTRICTED
**25,669**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**1,815,000**| ||||**28600**| ||||**786500**| ||||**22000**| ||||**151139**| ||||**78926**| ||||**31571**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 07/05/2025 2 |Report to thetrustees/
membersof|LechladeVillageHallandRecreation Charitable
lncorporatedOrganisation(ClO)|LechladeVillageHallandRecreation Charitable
lncorporatedOrganisation(ClO)| |---|---|---| |OnaccounGfortheyear
ended|01January 2O24lo31December2024|Charityno |1175718
(ifany)| |Setoutonpages|1to2|| ||Ireport to the trustees on myexaminationoftheaccounts of theabove| |---|---| ||charity("theTrusf')fortheperiod30 January 2023to31 December2O23.| |Responsibilitiee and|AsthecharitytrusteesoftheTrust,youare responsibleforthepreparation| |basisof report|oftheaccountsinaccordance withtherequirementsof the CharitiesAct| ||2011("theAct').| ||Ireportin respect ofmyexaminationofthe Trust'saccountscanied out| ||undersection145 of the 2011Act andincarrying outmyexamination,I| ||have followed the applicable DirectionsgivenbytheCharity Commission| ||undersection145(5Xb)ofthe Act.| |lndependent
examiner'sstatement|Ihave completed myexamination.Iconfirm thatnomaterial mattere have
cometomy attention (other than thatdisclosedbelow*)inconnection with| ||the examinationwhichgivesme causetobelievethatin, any material| ||respect:|