## **Trustees’ Annual Report for the period From Period start date To Period end date**
## **Charity name:**
## **Charity registration number:**
## **Objectives and Activities**
SORP reference Summary of the purposes Para 1.17 of the charity as set out in its governing document Summary of the main Para 1.17 and 1.19 activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
SORP reference Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number
Charity's principal
address
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
Charitable Incorporated Organisation - Registered No. 1175715
## **GAPART**
**TRUSTEES’ REPORT AND FINANCIAL STATEMENTS**
**FOR THE PERIOD ENDED 31[ST] DECEMBER 2018**
## **GAPART**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31[ST] DECEMBER 2018**
|Charity Information|1|
|---|---|
|Report of the Trustees|2-3|
|Receipts and payments account|4|
|Statement of assets and liabilities|4|
## **GAPART**
## **CHARITY INFORMATION FOR THE PERIOD ENDED 31[ST] DECEMBER 2018**
|**TRUSTEES:**|Mr Richard Corbett Winder|
|---|---|
||Mr James Chapman|
||Mrs Rosie Duke|
|**REGISTERED OFFICE:**|Bartletts Farm|
||Hayes Road|
||Compton Dundon,|
||TA11 6PF|
|**REGISTERED CHARITY NUMBER:**|1175715|
|**BANKERS:**|Lloyds Bank Plc|
||CSC, Department 2534|
||1 Legg Street|
||Chelmsford, CM1 1JS|
P a g e **1**
**GAPART**
## **REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31[ST] DECEMBER 2018**
The Trustees present their report together with the financial statements of the Charity for the period ended 31[st] December 2018.
The accounts have been prepared on a receipts and payments basis and comply with the Charity's governing document and applicable law.
## **OBJECTIVES AND ACTIVITIES**
## **Objects**
The objectives of the Charity are to advance the education of predominantly young people studying the visual or performing arts in the United Kingdom by providing organised artistic study and participation in social projects in other countries (principally but not exclusively those classified as the third world) with a view to enhancing their knowledge and understanding of the culture and practices of such countries thereby widening their intellectual horizons and through such knowledge and understanding helping to equip them with a sense of greater racial tolerance.
## **Aims, Objectives, Strategies and Activities for the Year**
The policy of the Charity is to fulfil its objects by organising and facilitating the volunteer projects and the giving of grants. In planning activities for the year the Trustees kept in mind the Charity Commission’s guidance on public benefit.
## **ACHIEVEMENTS AND PERFORMANCE**
## **Charitable Activities**
The charity has begun to identify projects in a number of third world countries that are suitable to enable volunteers to successfully achieve the aims of the charity. It successfully supported its first volunteer on a project.
## **FINANCIAL REVIEW**
## **Financial position**
Total receipts for the period amounted to £8,126 and net receipts amounted to £628. Unrestricted cash reserves at 31[st] December 2018 were £628. The trustees funded initial administrative and research expenditure which will be repaid in the future if the charity has sufficient funds. As a result of this expenditure, the statement of assets and liabilities shows net liabilities of £1,623.
## **Reserves Policy**
The Trustees have reviewed their policy, taking into account recommendations by the Charity Commission, so as to establish an acceptable level of reserves which is the cornerstone of the prudent financial management of the Charity. Because the charity has few ongoing commitments there is little need for reserves.
P a g e **2**
**GAPART**
## **REPORT OF THE TRUSTEES**
## **FOR THE PERIOD ENDED 31[ST] DECEMBER 2018**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The Charity was registered as a Charitable Incorporated Organisation (CIO) on 14[th] November 2017 and commenced operations immediately.
## **Trustees**
Trustees are elected and removed by the Board of Trustees. There is no maximum number of Trustees and the minimum is 3.
The Trustees who served during the year are listed on Page 1.
The power to appoint new trustees is vested in the existing trustees. Future trustees will be selected to ensure the board maintains a suitable mix of skills and experience to continue its work and will be given an appropriate induction into the charity. Trustees attend training courses where it is considered necessary.
The Board of Trustees continue to look to recruit new trustees.
## **Organisational Structure**
The charity is managed and operated by the board of Trustees who meet at least biannually.
## **Major Risks**
The Trustees have carried out an assessment of the major risks to which the Charity is exposed. Procedures and systems are in place to mitigate these risks.
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The Trustees are required under Charity law to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the financial activities of the Charity for that period. In preparing those financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with applicable laws and regulations. They are also responsible for ensuring that the Charity maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against loss or unauthorised use and to prevent and detect fraud and other irregularities.
ON BEHALF OF THE BOARD:
R Corbett Winder – Chair of Trustees
Date: 2[nd] September 2019
P a g e **3**
**GAPART**
## **Receipts and Payments Account**
## **For The Period 14th November 2017 to 31st December 2018**
|**Unrestricted**
**funds**
**£**
**Receipts**
Donations from individuals
5,372
Fundraising
804
Payments from participants
1,950
**Total receipts**
8,126
**Payments**
**Cost of raising funds**
Web site costs
4,131
Design and publicity costs
423
**Cost of charitable activities**
Project costs
2,705
Support costs
Office costs
239
Total payments
7,498
**Net movement in funds**
628
Balances at 14thNovember 2017
-
Balances at 31st December 2018
628
**Statement of Assets and Liabilities at 31st December 2018**
**Unrestricted**
**funds**
**£**
**Cash funds**
Bank current accounts
628
**Other monetary assets**
Gift Aid receivable
1,156
**Current liabilities**
Loans from Trustees
3,107
Acccrued expenditure
300
3,407
**Net liabilities**
(1,623)|**Restricted**
**funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
**Restricted**
**funds**
**£**
-
-
-
-
-|**2018**
**£**
5,372
804
1,950
8,126
4,131
423
2,705
239
7,498
628
-
628
**Total**
**2018**
**£**
628
1,156
3,107
300
3,407
(1,623)|**2017**
**£**
-
-
-|
|---|---|---|---|
|||||
||||-|
|||||
||||-
-
-
-|
|||||
||||-|
|||||
||||-|
||||-|
||||-|
||||**2017**
**£**
-|
||||-
-
-|
||||-|
|||||
||||-|
Approved by the Trustees on 2[nd] September 2019.
R Corbett Winder Trustee
Page **4**