Wales Community Theatre Players
Registered Charity Number: 1175705
WALES
Community Theatre Players
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31 MARCH 2024

w4t5
Annual Report and Unaudited Financlal Statements
For the perlod ended 31 March 2024
Contents
Legal and Admlnlstratlve Inforniatlon.................
Trustees, •nnual report......................................................
Independent Emamlnerfs Report to the Trustees..,.,,.................
Recelpts and payments a<count..........................................
Statement of amets and IlabSlltles...
Notes to the •c¢ounts....,.....,,...,....,.,......

WAIF5
Legal and Administrative Information
Trustees:
Alison Wade Ichairmanl
(Vice Chairl
appointed Chairman 13 February 2023
appointed 13 November 2017
resigned as Vice Chair 13 February 2023
appointed 13 November 2017
appointed 29 January 2019
resigned las Chairman) 13 February 2023
appointed 13 November 2017
appointed 13 November 2017
appointed 27 March 2018
appointed 17 December 2020
appointed 28 January 2021
Gareth Cook (Treasurer)
(Chairman)
Jayne Lemm
Lee Phillips
Linda Burgess
Phil Bairstow
Joe Bairstow
Reglstered address;
11 Stoney Bank Drive
Kiveton Park
Address for correspondence;
PO Box 5964
Sheffield
Sheffield
S20 9FP
S26 6SJ
Independent Examlner;
Susan Cochrane FCA, DChA
Seven Hills Accountants Llmited
Bankers;
Virgin Money
66 Fargate
Sheffleld
57 Burton Street
Sheffield
SI 2HE
S6 2HH

￿￿Tr5
Trustees. annual report
The Board of Trustees are pleased to present their annual report together with the financial
statements of WCTP for the period from l April 2023 to 31 March 2024.
Structure. Governance and Management
Wales Community Theatre Players IWCTPI Is a Charitable Incorporated Association governed
by its Constitution and was registered wlth the Charity Commission on 13 November 2017;
number 1175705.
Strurture; The Board of Trustees Imembersl act on behalf of the performing associate
members, promoting theatre through productions in the community. In addition to the
performing associates the group welcomes non-performing associates and volvnteers. They
have a range of roles in the group including: fundraising, front of house, chaperones and ticket
sales.
Governance; the Board of Trustees hold5 regular formal meetings throughout the year. as
well as ad hoc meetings as and when required. During the period covered by the report the
Trustees met on 12 occasions representing approximately 206 volunteer hours.
The Board of Trustees are governed by wcfws Constitution adopted on the 7th August 2017
prior to receiving the confirmation of WCTP'5 charity status.
Related Or8anlsatlons; WCTP is a member of the National Operatic and Dramatic Association
INODAI. a national body that represents amateur theatre. NODA was founded in 1899, 'to
protect and advance the interests of operatic and dramatic art, and of societies engaged
therein" In the period ended March 2024 WCTP paid £230 to NODA which will form part of
the year end accounts (financial year ending March 2023 fees were £1851. (Further
information about NODA can be obtained via their website www.noda.org.uk.I
Method of Recrultment and Appolntment of Trustees; WCTP'S founding trustee5 were
nominated for a fixed term defined in the constitution. Apart from the first charity trustees,
every subsequent trustee must be appointed for a term of three years by a resolution passed
at a properly convened meetirbg of the charity trustees as per the constitution.
New trustees are identified either by the Board of Trustees being approached directly with an
application or by qualified individuals being approached by WCTP. In selecting individuals for
appointment as charity trustees, the Board of Trustees will have considered the skills.
knowledge and experience needed for the effective administration of wcrp.
During the period the Board of Trustees welcomed no new trustees and there were no
resignations of existing trustees.


## **Charitable Objectives, Aims and Activities** 

**The charitable objects;** are to advance the public education in, and appreciation of the art of theatrical productions, encourage community participation in public theatre and assist and further such charitable institutions and charitable purposes as the Board of Trustees shall determine. 

**Our aims;** are to promote and develop a love and understanding of everything associated with the theatre. Through building on our long history (over 70 years) we will continue to ensure the tradition of pantomime and variety performances are maintained in South Yorkshire. WCTP’s vision being; _Inspiring all to develop a passion for community theatre._ 

WCTP aspires to achieve the highest standards of musical theatre performance, presenting a pantomime and second musical theatre performance annually, developing the skills of members enabling their participation in all aspects of productions. 

**Activities and public benefit;** under normal circumstances WCTP carries out a range of activities to ensure it promotes and develops a love and understanding of musical theatre. The Board of Trustees consider that these activities, provide benefit both to those who join WCTP to perform or support our performers in one of the many backstage roles, As well as the wider community of Sheffield who would normally attend our performances either at The Montgomery theatre in Sheffield or at one of the local community venues we choose to host our performances. 

Throughout this period it has been possible for WCTP to achieve all of its objectives and has successfully coordinated one production; a Showstoppers style musical theatre production at the Lyric Theatre in Dinnington, Sheffield in July 2024. The performance was successful in both entertaining audiences and bringing the local community together in the enjoyment of local amateur theatre. 

Cinderella January 2024; the trustees initially planned to coordinate the pantomime Cinderella in January 2024, however due to the Montgomery Theatre being closed throughout winter 2023 / 24 to permit substantial renovations the trustees took the decision to delay the pantomime Cinderella to January 2025. This decision was not taken lightly and alternative venues were considered but the trustees felt it was late to secure a suitable venue and that the risks associated were too significant. 

**Public benefit statement;** the trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities. 

**Plans for the future;** WCTP coordinated the pantomime Cinderella at The Montgomery Theatre Sheffield in January 2025 and was successful in both entertaining audiences and bringing the local community together in the enjoyment of local amateur theatre. 

Beyond this the Board of Trustees have announced plans to perform the musical Shrek at The Montgomery Theatre in Sheffield in mid 2025, the pantomime Dick Whittington at The Montgomery Theatre in Sheffield in January 2026 and will continue to work closely with its associate members to develop their musical theatre abilities. 

To support WCTP’s productions and running costs the Trustees have coordinated various community fund raising events in the period this financial report covers and there are plans to continue to coordinate future events in 2024 / 2025. 

**4 |** P a g e 



WALIS
Flnanclal Revlew;
Reserves pollcyj the Board of Trvstees has the 35piratlon to accumulate and maintain
feserves of £30,000 so as to provide cover for shortfall in revenue against production budgets.
As at 31 March 2024 WCTP held a reserve of £16,718 raised from membership payments,
fund raising and Brants recelved durin8 the year plus the brought forward reserves.
Flnanclal Performance; WCTP achieved a total Surplus for the year of £6,195,12023 deficit of
£8731.
Economlc challenges: in common with many other societles WCTP continues to face
economic challenges including,. increasing costs of putting on productions, performing rights.
costs. rnaximising ticket sales in a competitive market whi15t at the same time not
compromising on the quality of the productions. To overcome these challenges the Board of
Trustees works extremely hard to keep production costs under control, bein8 prudent with
the performance selection. promoting ticket sales via effective marketing. various cornmunlty
fundraising events and securing grant fundin8 from various trusts and foundations that
promote the arts and charitable activities.
As part of the preparation of these accounts the Board of Trustees has considered various
operating scenarios for WCTP for the comin8 12 months from December 2024 to November
2025. Based on all these scenari05 wcrp has sufficient funds to meet expenditure that can
reasonably be foreseen at the time of preparing this report.
The Trustees declare that they have approved the Trustees, report above on 27 January
2025 and are signed on their behalf bv..
Alison Wade, Chair of Trustees.

Independent Examlnerfs Report to the Trustees of Wales Communlty Theatre
Players I'the Charity,)
I report to the Trustees on my examination of the accounts of the Charity forthe period ended
31 March 2024 which are set out on pages 7 to 11.
Responslbilitles and basi5 of report
As the charity trustees of the Charity you are respoftsible for the preparatlon of the acwunts
in accordance with the requirements of the Charities Art 20111'the Act'l.
I report in respect of my examination of the Charitvs accounts carried out under se¢tion 145
of the 2011 Act and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commlssion under sertion 14515llbl of the Art.
Independent examinerf5 statement
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination which gives me cause to believe that, in any
material respect:
l. accounting records were not kept in respect of the Charity a5 required by section 130
of the Act; or
2. the accounts do not accord with those records.
I have no Concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understandin8 of the actounts to be reached.
Si8ned'.
Su50n Cochrone FCA, DChA
Seven Hills Accountants Limited
57 Burton Street
Sheffield
S62HH
Date:
2910112025


## **Wales Community Theatre Players** 

## **Receipts and payments account** 

## **For the period ended 31 March 2024** 

|**Notes**<br>**Receipts**<br>Grant income<br>2<br>Ticket sales<br>Other income<br>Gift aid<br>Fundraising<br>Donations<br>Associate membership fees<br>**Total receipts**<br>**Payments**<br>Venue hire<br>Lighting<br>Director & choreographer<br>Musical Director & Band<br>Props, scenery & equipment<br>Costumes<br>Marketing<br>Equipment hire<br>Licence fees<br>Other production costs<br>Administrative expenses<br>Insurance<br>Fundraising expenses<br>Bank charges<br>Independent examination fee<br>**Total Payments**<br>**Net receipts for the year and**<br>**net movement in funds**<br>Transfer between funds<br>**Net movement on funds**<br>Total funds brought forward<br>**Total funds carried forward**|**Unrestricted**<br>**Funds**<br>**£**<br>**Restricted**<br>**Funds**<br>**£**<br>**Total**<br>**2024**<br>**£**<br>**Total**<br>**2023**<br>**£**<br>500<br>4,534<br>5,034<br>12,558<br>10,467<br>-<br>10,467<br>21,471<br>6,613<br>-<br>6,613<br>7,289<br>-<br>-<br>-<br>704<br>3,415<br>-<br>3,415<br>2,240<br>1,354<br>-<br>1,354<br>3,177<br>755<br>-<br>755<br>880|
|---|---|
||**23,104**<br>**4,534**<br>**27,638**<br>**48,319**|
||3,761<br>47<br>3,808<br>5,395<br>1,891<br>750<br>2,641<br>5,161<br>500<br>500<br>1,000<br>2,500<br>488<br>3,237<br>3,725<br>7,835<br>599<br>-<br>599<br>8,552<br>488<br>-<br>488<br>3,820<br>1,513<br>-<br>1,513<br>2,131<br>-<br>-<br>-<br>2,093<br>-<br>-<br>-<br>1,823<br>3,098<br>-<br>3,098<br>6,145<br>1,535<br>-<br>1,535<br>1,683<br>1,682<br>-<br>1,682<br>1,342<br>-<br>-<br>-<br>25<br>814<br>-<br>814<br>174<br>540<br>-<br>540<br>504|
||**16,909**<br>**4,534**<br>**21,443**<br>**49,192**|
||**6,195**<br>**-**<br>**6,195**<br>**(873)**<br>-<br>-<br>-<br>-|
||**6,195**<br>**-**<br>**6,195**<br>**(873)**|
||10,523<br>-<br>10,523<br>11,396<br>**16,718**<br>**-**<br>**16,718**<br>**10,523**|



**7 |** P a g e 



Wales Communlty Theatre Players
Statement of assets and liabllltles
For the perlod ended 31 March 2024
2024
2023
Cash assets
Balance at bank:
Current account
16.718
10,523
Total recelpts
16,718
10,523
2024
2023
Assets
Assets retained for the chariV5 own use
900
900
Total assets
2024
2023
Llabllltles
Accountancy & Independent examlnatlon
fee
570
534
Total Ilabllltles
570
534
These Flnanclal Statement5 are approved by the trustees on 27th January 2025 and slgned
on their behalf bv:
Gareth Cook ACMA. Trustee Treasurer

AkES
Wales Communlty Theatre Players
Notes to the accounts
For the perlod ended 31 March 2024
l Recelpts and payment aC￿uftt
Receipts and payments accounts are statements that summarise the movement of cash into
and out of the or8anlsation durlng the financial year. In thls Context 'cash" Includes cash
equivalents, for example, bank accounts where cash can be readily withdrawn to pay for
debts as they become due,
2 Grant Income
Unrestrlrted Restrlcted
Funds
Funds
Total
2024
Total
2023
Rotherham Borough Councll
Ward Pot
Greencore
Co-op community Grant
Chair of Wales Parish Council
North Eastern Barrlsters Circult
Post Code Lottery Grant
Asda Green Token
The Freshgate Trust Foundation
South Yorkshire Communlty
Fund Grant
East Midlands Railway Grant
47
47
500
500
2,273
200
1,737
750
1,737
750
soo
500
2,315
4IKI
2,000
2,000
5,000
1.370
Total
500
4,534
5,034
12.558
Durin8 the period ended 31 March 2023 £400 of 8rants recelved were unrestrltted and
£12,158 restrlcted.

WAIE5
Wales Communlty Theatre Players
Notes to the accounts continued
For the period ended 31 March 2024
3 Restrlcted funds
Openlng
Balance
l-Apr-
23 Recelpts Payments Translers
Closlng
balance
31-Mar-
24
Rotherham Borough Council
Ward Pot
The Freshgate Trust Foundation
Co-op community Grant
Wales Parish Council Grant
47
1471
2,000
1,737
750
12,0001
11,7371
17501
Total
4,534
14,5341
Rotherham Borouzh Council Ward Pot- funding received to contribute towards venue hire.
The Freshgate Trust Foundatlon- funding to coordinate an amateur musical theatre
performance.
Co-op communitygrant- funding to support the development of members through
engaging with professional musical directors, choreographers & directors: drawing upon
their expertise to coach and further develop members musical theatre abilities. Also,
supporting local community 8roups & charities offering free tickets to vulnerable & isolated
individuals.
Wales Par15h Council Grant- funding to contribute towards performance lighting costs.
101 F. è&e

Wales Communlty Theatre Players
Notes to the accounts continued
For the perlod ended 31 March 2024
3 Restrlcted funds contlnued
Prlor year
Openlng
Balance
l-Apr-
22 Recelpts Payments Translers
Closlng
balance
31-Mar-
23
Rotherham Borough Councll
Ward Pot
East Midlands Railway Grant
Greencore
Co-op community gront
Chair of Wales Parlsh Council
Post Code Lottery Grant
South Yorkshire Communlty
Fund Grant
500
15001
1,370
500
2,273
200
2,315
5,000
11,3701
15001
12,2731
12001
12,3151
15,0001
Total
12,158 {12,1581
4 Related party transartlons
All trustees paid membership fees and performance fees to the charlty at the same rate as all
other a550ciate members and these are therefore not dlsclosed.
111 P