RICHARD TAYLOR’S EDUCATIONAL TRUST
Registered Charity Number 1175607
RICHARD TAYLOR’S EDUCATIONAL FOUNDATION FOUNDED 1785
BILTON YOUTH CENTRE FOUNDED 1966
Trustees’ Annual Report for the period - From 1st January 2022 to 31st December 2022
Section A: Reference and administration details
Charity Name - RICHARD TAYLOR’S EDUCATIONAL TRUST
Other names the charity is known by:
RICHARD TAYLOR’S EDUCATIONAL FOUNDATION
- BILTON YOUTH CENTRE
Registered charity numbers: 1175607 (and formerly 529568 and 529568-1)
Charity’s principal address:- The Church Office , St John’s Church, Bilton Lane, Harrogate, HG1 3DT (For postal contact only)
Names of the Charity Trustees who managed the charity during the period for this report or when it was approved:
Simon Paul Dowson - Chair - First Trustee
Felicity Janet Hildred - Clerk - First Trustee
Kristian Jay Randall - First Trustee appointed for a first four year term 5th April 2022 Clive Hodgeon Sheena Mary Hodgeon
Susan Jane King - Reappointed 5th April 2022: Retired 5th July 2022 Alene Elizabeth Bloomfield Martin Wilson Helm
Matthew Robert Scott - Nominated by Harrogate Borough Council and by North Yorkshire County Council.
Advisers - Solicitors : Switalskis Solicitors, Cranbourne House, 36, Gracious Street, Knaresborough, HG5 8DS
Chartered Surveyors : Montpellier Property Consultants Ltd., 10, Montpellier Street, Harrogate, HG1 2TQ
Richard Taylor’s Educational Trust is a charitable incorporated organisation with registered charity number 1175607 and trustee of the registered charities Richard Taylor’s Educational Foundation and Bilton Youth Centre. Official address: The Church Office, St John’s Church, Bilton Lane, Harrogate, HG1 3DT
Section B: Structure, Governance and Management
Description of the Charity’s trusts, governing documents and how it is constituted
Richard Taylor’s Educational Trust (RTET) is a charitable incorporated organisation with a constitution, as amended on 11th November 2019, approved by the Charity Commission. By reason of the formation of the CIO and under its Constitution RTET became the Trustee for its constituent charities - Richard Taylor’s Educational Foundation (RTEF) and Bilton Youth Centre (BYC) which operate under their own schemes and hold the endowment.
The RTEF scheme dated 9th June 1966 has been amended by the Secretary of State for Education and, with the approval of the Charity Commission, extensively amended by the then Trustees of RTEF in a deed of amendment dated 18th October 2019.
On 8th March 2019 BYC was granted a new scheme by the Charity Commission which further amended the provisions of the RTEF 1966 scheme which had made provision for the establishment of a youth centre.
The merger of the two existing charities with the charitable incorporated organisation RTET was completed in January 2020. It has the charitable objects of its constituent charities.
Trustee selection method
Under the Constitution the First Trustees of RTET were the existing Trustees of RTEF who were also the trustees of BYC. The RTEF Trustees had been appointed in accordance with the 1966 scheme for RTEF. By the start of January 2022 most of the First Trustees had retired but the remaining First Trustees were continuing their terms of office in accordance with the Constitution of RTET. At the Annual meeting in 2022, the Trust adopted a four year process of rotation for all the Trustees which will see First Trustee status come to an end in 2023. The exception is the Chair who is ex officio a trustee as Rector of the Parish of Bilton St John and St Luke and serves for an indefinite term. With the move to a CIO, the two local authorities could each nominate a prospective trustee. Following the replacement of NYCC and Harrogate BC by a single authority for which there were elections in May 2022, the Trust will be formally reviewing the position during 2023. Information about the Trust was requested and supplied in summer 2021 for review by the shadow authority in 2022 but nothing further has been heard.
Other trustees applied for membership and were appointed in accordance with the Constitution. It is open to anyone to apply to be a trustee with numbers limited only by the Constitution.
Additional Governance Issues: RTEF - The charity has a director on the Board of Yorkshire Causeway Schools Trust (YCST), formerly St Aidan’s Academy Trust, of which Richard Taylor Church of England Primary School is a constituent academy. The current director is no longer a trustee of RTET having retired in January 2020.
Section C: Objectives and activities
The objects of RTET in summary are :-
- To advance education: a) by applying not more than 25% of its net income, in providing special benefits, not normally provided from central or local government funds for Richard Taylor Church of England Primary School, as may be agreed by the trustees and the governors of the School and with the approval of the Charity Commission to approve a sum in excess of the 25%.
b) by applying the net yearly income in all or any of the following ways for the benefit of young people resident in Harrogate (the beneficiaries) who, in the opinion of the charity trustees, are in need of financial assistance: –
i) by awarding grants for secondary or tertiary education under rules to be made by
the charity trustees;
ii) by awarding grants towards outfits, clothing, tools, instruments or books to help beneficiaries on leaving school to prepare for, or to enter a profession, trade or calling; or
iii) otherwise promoting the education (including social and physical training) of
beneficiaries;
provided that in the allocation of any benefits, the charity trustees shall have regard to the promotion of education in the principles of the Church of England.
- For the public benefit, including for the benefit of the inhabitants of the borough of Harrogate:-
i) to promote the development of children and young people aged under 25 years in achieving their full physical, mental, social and spiritual capacities so that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved; and ii) to provide, or assist in the provision of, facilities for recreation or other leisure time occupation to such persons who have need of such facilities by reason of their youth, age, infirmity, disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.
The objects in paragraph 1 mirror those set out in the scheme of RTEF and those in paragraph 2 mirror those in the new scheme of BYC.
The Charity Commission have given approval to the Trustees in any year to exceed the quarter of the income which can be made available to Richard Taylor School if the Trustees are satisfied it will further the purposes in paragraph 1.
Summary of main activities undertaken for the public benefit
RTEF - In making decisions at the regular Trust meetings, the Trustees have regard to the Trust objects and the Charity Commission’s guidance on public benefit.
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a) The Trustees remained receptive to requests for particular support from The Governors and Headteacher of Richard Taylor Primary School concerning the social, physical and mental health and wellbeing of the children in its care as well as the more usual educational requirements. The pandemic continued to disrupt education but the adverse social and emotional effects on some children had produced broader educational needs. Top up funding was agreed to facilitate access to maximum Government support available for catch up work and to support socialisation and emotional needs following the pandemic. By the end of the financial year the Trust had allocated more than 25% of its income to the School because of the impact of the pandemic.
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b) The Trust has a grant application form to ensure that the intended use of funds requested provides educational benefit and that the recipient is in genuine financial need. This ensures public benefit before a grant is approved. Grants were made to young people from across Harrogate where a need for financial assistance was demonstrated and where the purpose of the expenditure would promote education of the young person in its broadest terms including the social and physical aspects. Team building, physical and socialisation benefits from school trips became very evident again before the end of the year and were especially needed following the pandemic
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c) The Trust’s director on Yorkshire Causeway Schools Trust continued to attend and actively participate in the regular meetings of the Board and its estates sub committee which allocates capital funding for projects put forward by the nine schools within YCST.
BYC - Having regard to the Charity Commission guidance on public benefit and to the scheme granted in March 2019, the premises forming Bilton Youth Centre have been held under a series of tenancies by North Yorkshire Sport Ltd which is a company limited by guarantee and a charity. The permitted use of the building repeats the Trust’s objects from the BYC scheme. Now known as Bilton Health and Wellbeing Hub, during 2022 the tenant was building up use of BYC for health and wellbeing activities for all age groups of the local population either by letting for privately run classes or for use for its own classes.
In March 2022 North Yorkshire Sport agreed terms with the Trust’s Chartered Surveyors for a lease to begin on 1 April 2022 which will secure the future of the Centre for 20 years and ensure that objects of BYC (and RTET) will be pursued more actively than has been the case for some years. It will also provide a secure income for BYC both for the future of the building and for further public benefit in the area. The long lease had not been signed by the end of 2022 but should be finalised early in 2023.
Additional details of RTEF supported activities - Performance.
The School - The Trust contributed towards funding for extra training for staff on inclusion as RT School has a higher than average intake of differently abled pupils needing specialised attention and for children with particular emotional and socialisation difficulties following the pandemic. Forest schools had proved of significant benefit to some children and were supported by Trust funds; new reading methods were introduced by Government but without funding the physical books needed which the Trust was able to do. The Headteacher reports significant benefits to the children have been delivered by Trust support throughout the pandemic and its aftermath..
Grants - The Trustees considered applications for grant support for individual young people and approved 59 applications which fell within the objects. Many were for school trips to rural settings with confidence and team building intentions. Reports back confirmed achievement of the aims. Other support included:-
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trips for differently abled teenagers to cities for different adventures for confidence building and learning experiences;
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some financial support for an expedition to Peru for a child acting much as a young carer to a sibling;
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laptops and other equipment to support academic learning and homework were supported for some young people usually when no longer living at home, nor supported by parents,
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some support for an A level student on an overseas trip essential to the A level course and proposed university course which in exceptional circumstances the parents could not afford
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some support for a talented music student towards the cost of a new instrument, which the parents could not afford but was considered vital;
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in the exceptional circumstances of young people referred through SASH (Safe and Sound Homes - a charity looking after the welfare of young people who become homeless), the provision of necessary clothing for school/college which is not supported by the Trust in other circumstances.
BYC - Performance
The Centre has continued to function as the headquarters for NYS who work with young people throughout North Yorkshire with a view to improving health and well being and with older and disadvantaged people in the local area. Their increasing activity is believed to be having a beneficial effect in the local area.
The Trust donated a number of unwanted pieces of furniture from the Youth Centre to New Park Community Hub a new venture in an unused part of New Park School restored by grant and housing a community grocery, a work hub and giving advice on energy efficiency, money management and legal matters and providing counselling and support to those in need, mostly parents with young children.
Section D Impact of activities and issues for the future
RTEF - Although fairly content with the support they were able to give, the Trustees are concerned that such a long established local trust has such a low public profile during a time of acute need for financial assistance for educational purposes. From year to year schools seem to forget the existence of the Trust as a source of funds for individual pupils struggling with unmet need apart from seeking support for those unable to afford school trips. Towards the end of 2022 the situation began to improve with Social Services referring applicants they could not help. The Trust recognises the need to examine the balance between the relatively small amount of money available for grants and the wider advertising of their availability within Harrogate. It has found that contact with school administrative staff is more productive of applications and approaches than speaking with head teachers. It is intended that this contact should be pursued to keep the Trust in regular contact with the local schools. Progress will be monitored.
BYC - During 2022 considerable progress was made to secure the long term future of the Centre. Having agreed terms on 1st April the lease was practically ready to sign by the end of the year. As part of the lease terms the Trust agreed to re-roof the Centre during 2023 as it had not been re-roofed for many years. A contract for the work was agreed with a local company. This will not only maintain the security of the building from the weather but improve its environmental performance from the current assessment of D.
During the negotiations the Trust decided that this was an opportune time to retain from the lease an existing garage recently converted to a store, which could serve the Trust better than storage at St John’s Church and in the private homes. The longer term intention is for this to become an office for the Trust and it will become the registered office as soon as possible in 2023 This is a project for the future, as and when funds allow.
The income from the rent will also allow BYC to pursue other avenues to meet its objects
Section E Financial Review
Overall position
During the year, RTET as a whole made a surplus of £16,836. As at the end of 2022, cash funds stood at £121,611. Both these figures are higher than those for 2021 which showed a surplus of £10,036 and balances of £104,775 respectively.
RTEF - Earnings from the endowment investments were £23,949, an increase of £5,209 over the previous year. 2022 was the first full year following the transfer of the COIF investments into wholly ethical funds and the re-structure of other investments into the COIF funds such that these are now all earning income which is available both for grant payments to individuals and for Richard Taylor School under the special benefits provision. The grant payment to the School was £7,161 for the various initiatives described earlier. The Trust made grant payments to individuals totalling £11,145, an increase of £5,830 over the previous year.
RTEF Investment Assets - As at the 31st December 2022, the valuation of the endowment investments amounted to £779,190, compared to £889,020 at the end of 2021.
BYC - During 2022 the building was let to North Yorkshire Sport Ltd initially continuing a tenancy at will but once the tenancy expired the Trust charged an occupation fee which together with the earlier rent totalled £18,333. The lease terms were agreed in March and the lease to be signed will have a commencement date of 1st April 2022. During the year the Trust incurred professional fees of £5,546 primarily in relation to the negotiations for the new lease but also for expenditure necessary for compliance with Part VII of the Charities Act 2011.
Policy on reserves.
RTET - An updated policy on reserves was approved in December 2022. The Trustees are aware that BYC will require additional funding for the new roof on its building and that a loan on commercial terms between the two charities which form the CIO will be needed. When the policy on reserves was reconsidered in December 2022 surplus funds were not reinvested because of the requirement for the loan.
RTEF - The Trust had maintained a prudent level of reserves of £50,000 to ensure it was able to meet its administration costs including the the considerable legal and other fees incurred in setting up the CIO. In December 2022 the Trust approved ear marking £20,000 of these reserves to help fund the new roof at BYC. This will be repaid to RTEF by way of a commercial loan details of which will be agreed nearer the time.
The Trust also decided to retain, from the lease of Bilton Youth Centre, the converted garage for an office and store for the Trust which in due course will require some expenditure on fittings etc. No funds were earmarked in the reserves for these possibilities.
BYC - As at 31st December 2021 reserves had reduced to just over £35,000 as the Centre had been completely re-wired as part of identified repairs to the building. The reserves have been earmarked to part fund the new roof for the building.
Sources of funding
RTET had funding only from its constituent charities for administration purposes during 2022.
RTEF and BYC - all payments, including those for the key objects of the two charities, were financed:
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for RTEF from dividends from the investments in the endowment funds and grant refunds;
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for BYC from in year receipts from NYS Ltd.
Loans - None
Section F Other optional Information
The Trust noted with deep regret the death of Susan King who resigned from the Trust because of ill health in July 2022. The Trust will miss Susan’s enthusiasm and conscientious support.
Section G Declaration
The Trustees declare that they have approved the Trustees’ Report above.
Signed on behalf of the Charity’s Trustees
Signatures S.P. Dowson F.J. Hildred Chair Clerk
| RICHARD TAYLOR’S EDUCATIONAL TRUST | 1175607 | CC16a | |||||||||
| (RICHARD TAYLOR'S EDUCATIONAL FOUNDATION) |
(529568) | ||||||||||
| (BILTON YOUTH CENTRE)(529568 - 1) | |||||||||||
| Receipts andpayments accounts | |||||||||||
| For the period from |
1st January 2022 |
To | 31st December 2022 | ||||||||
| Section A Receipts and Payments | |||||||||||
| Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest pound |
Last year | |||||||
| A1 Receipts | |||||||||||
| INVESTMENT RECEIPTS(RTEF) | - | 23,949 | - | 23,949 | 18740 | ||||||
| INTEREST(RTEF) | - | 145 | - | 145 | 22 | ||||||
| GRANT REFUNDS(RTEF) | - | 280 | - | 280 | 1,171 | ||||||
| INTEREST(BYC) | - | 94 | - | 94 | 35 | ||||||
| INSURANCE RENT(BYC) | - | 2,681 | - | 2,681 | 2,781 | ||||||
| COMPENSATION - DAMAGE(BYC) | - | - | - | - | 27 | ||||||
| CONTRIBUTION - REPAIRS(BYC) | - | - | - | - | 1,372 | ||||||
| MISCELLANEOUS(BYC) | - | - | - | - | 220 | ||||||
| RENT/OCCUPATION FEE(BYC) | - | 18,333 | - | 18,333 | - | ||||||
| Sub total(Gross income for AR) | - | 45,482 | - | 45,482 | 24,368 | ||||||
CCXX R1 accounts (SS)
1
| A2 Asset and investment sales, (see table). |
|||||||||
|---|---|---|---|---|---|---|---|---|---|
| Sub total | - |
- | - | - | 5,000 | ||||
| **Total receipts ** | - |
45,482 | - | 45,482 | 29,368 | ||||
| A3 Payments | |||||||||
| RICHARD TAYLOR SCHOOL(RTEF) | - |
7,161 | 7,161 | 3,583 | |||||
| GRANTS(RTEF) | - | 11,145 | - | 11,145 | 5,315 | ||||
| PROFESSIONAL FEES(BYC) | - | 5,546 | 5,546 | 1,500 | |||||
| INSURANCE(BYC) | - | 4,077 | - | 4,077 | 3,618 | ||||
| ADMINISTRATION(RTEF) | - | 223 | - | 223 | 237 | ||||
| ADMINISTRATION(BYC) | - | 134 | - | 134 | 79 | ||||
| ADVERTISING(BYC) | - | 360 | - | 360 | - | ||||
| **Sub total ** | - |
28,646 | - | 28,646 | 14,332 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Sub total | 5,000 | ||||||||
| Totalpayments | 0 | 28,646 | - | 28,646 | 19,332 | ||||
| Net of receipts/(payments) | 0 | 16,836 | - | 16,836 | 10,036 | ||||
| A5 Transfers between funds | 0 | - | - | - | |||||
| A6 Cash funds lastyear end | 0 | 104,775 | - | 104,775 | 94,739 | ||||
| Cash funds this year end | 0 | 121,611 | - | 121,611 | 104,775 | ||||
CCXX R2 accounts (SS)
2
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |||||
|---|---|---|---|---|---|---|---|
| Categories | Details | Unrestricted Funds to nearest £ |
Restricted Funds to nearest £ |
Endowment Funds to nearest £ |
|||
| B1 Cash Funds | COOPERATIVE BANK PLC (RTET) |
1,535 | |||||
| COOPERATIVE BANK PLC (RTEF) |
22,226 | ||||||
| COOPERATIVE BANK PLC (BYC) |
12,556 | ||||||
| COOPERATIVE BANK PLC - DEPOSIT ACCOUNT(RTEF) |
50,165 | ||||||
| TRIODOS BANK UK LTD - DEPOSIT ACCOUNT(BYC) |
35,129 | ||||||
| Total cash funds | 121,611 | ||||||
| (agree balances with receipts andpayments account(s)) |
OK | ||||||
| Details | Unrestricted Funds to nearest £ |
Restricted Funds to nearest £ |
Endowment Funds to nearest £ |
||||
| B2 Other monetary assets | - | - | - | ||||
| Details | Fund to which asset belongs |
Cost (optional) |
Current Value (optional) |
||||
| B3 Investment assets | COIF INVESTMENTS(RTEF) | ENDOWMENT | 748,839 | ||||
| CHARIBOND CHARITIES COMMON INVESTMENT FUND (RTEF) |
ENDOWMENT | 30,351 | |||||
CCXX R3 accounts (SS)
3
| Details | Fund to which asset belongs |
Cost (optional) |
Current Value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
RICHARD TAYLOR C OF E SCHOOL(RTEF) |
ENDOWMENT | - | 2,300,000 | |||||
| BILTON YOUTH CENTRE (BYC) |
ENDOWMENT | - | 867,054 | ||||||
| Details | Fund to which liability relates |
Amount due (optional) |
|||||||
| B5 Liabilities | _ | _ | _ | ||||||
| Notes to the accounts | |||||||||
| B4 endowment is shown at insurance valuation |
|||||||||
| Signed by two Trustees on behalf of all the Trustees |
Sheena M Hodgeon | M.R.Scott |
CCXX R4 accounts (SS)
4
Table 2 CCXX R5 accounts {SSI
CCXX R6 accounts {SSI
CCXX R7 accounts {SSI
CCXX R8 accounts {SSI
CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examinor's Report Réport to thg lJustee8 Richard Taylor's Educational Trust On a¢counts for the yr 31 December 2022 •nd•d Charity no {tl any) 1175607 Set on pages 1to4 I report to the trustees on my examination of the aCunts of the above chanty ('IIKg TnJ8f} for the year ended 31 Dewnber 2022. ReSpolbIls and b•si8 ol r•port As th• chariiy's trusteei, you arg rewinsible for the preparaiiort of ihe accounts in accordancé wrth the requirements of the Charities Aci 2011 {Ihe Aca). I report in respect of my examination of the Trusl's acmunts cJrried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all Ihe apICable Diredlons given by the Charity Commissi¢2n under Seclion 145(5)(b) of the Ad. Independent I have complgted my examinalK>n. I confirm that no material matters have •xaminer's statsment come to my attention In Gonnethon with the examination (other than thal dlsclosed beltyav ) which give5 me cause to believe that in. any material respeci. •¢counting records were not kew in accordance with sectlon 130 of lh• Chatitses Ad,. or tho atct>unts did not accord with thc accouniiThJ rOrdS., or the accounts did not comply wrth the applicable requirements concerniTrJ the form and content of accounts s•t ¢Xrt in the Charrtie5 (Acco and Reports) Regulations 2008 other than any requirement that the a¢counts give a 'true and fair, view whi¢h 15 not a matter considered as part of an iTrJependont *xaminalbon. I have concems armj have come across no oihor maiters in connectir with the examination to vthich attention should be drawn in this report in order to enable a proper urthiandin9 of the aKounts to reached. Date: Nam•: Tom Rhodè& Relevant prof•sslonal qualificatlonls) Of body (If any)- ACA Address: Crown Charnbe. Princes StreeL Harrogate. HG1 1 NJ IER Oct 2018
Section B Disclosure Only complete If the examiner needs to highlight material matters of concern (see CC32, IndepEndent examinalKJn of thanty arsounts: direc*icwts and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018