2025-03-31-accounts - Carterton Family Centre

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Trustees’ Annual Report for the period

From: 1 Apr 24 Period start date To: 31 Mar 25 Period end date

Charity name: Carterton Families Centre

Charity registration number: 1175596

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide facilites for the daily care, recreaton, and educaton of children during out of school hours and school holidays and to advance educaton, promote the preservaton and protecton of good health and relieve the efects of poverty amongst residents of Carterton, Oxfordshire and the surrounding areas. To relieve the needs of children, young people and their families by the provision of services partcularly those aimed at promotng good health, relieving poverty and helping people meet their own needs in society. To promote for the beneft of the inhabitants of Carterton, Oxfordshire and the surrounding area the provision of facilites for recreaton or other leisure tme occupaton of individuals who have need of such facilites by reason of their youth, age, infrmity or disability, fnancial hardship or social circumstances with the object of improving their conditon of life.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The need we are addressing is to provide a ‘hub’ for families, we need this because Carterton is a transient town with a high number of service families and several parents who sufer with social isolaton ofen leading to low mood and depression. We also have a number of mums, in partcular, those who sufer with social anxiety. We provide sessions throughout the week for children aged 0 to 5yrs and their parents or carers. Including new mums’ group, baby sensory group and toddler drop-in’s. We have a communitycafé which runs alongside our
		sessions providing afordable snacks for families. We also provide a tea tme club for single parents or families with a parent working away from home. We support Airplay who run sessions for 5 to 18yr olds. This change of space also supports our own youth workers who are now running a youth café afer school one afernoon a week. While overall provision of Youth workers dropped in 23-24, through 24-25 the Centre contnued to maintain a provision for LGBTQ+ facing teenagers, supported through funding from Carterton Town Council. We are now also working alongside APCAM a local charity ofering services to children with mental health issues and their parents. They ofer a weekly drop-in day for parents and one day a week they ofer individual counselling sessions to young people referred to them. They also ofer a monthly evening group for parents and a monthly afernoon drop in for young people. We know that the sessions we provide make a diference to people’s lives. We are privileged to see people’s lives change as a result of coming to the centre. A key issue that we try to address is to see a reducton in social isolaton.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are aware of the Charity Commissions guidance on public beneft and have taken it into account when making decisions to which the guidance is relevant.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
	Para 1.38
Contribution made by volunteers
Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Feedback from families who use the centre is positve. Many highlight that this is the place that they have established friendships and a support network. Our sessions are popular and very busy. As previously reported, FY 2022-2023 was a turbulent tme for staf and trustee change. With a new set of Trustees and staf brought in for the 2023-2024 FY to deliver upon the strategy to deliver services 5 days a week. The impact on the community has been positve and immense, with some sessions reaching over 60+ people (young and old). While generatng the funding, support and overall running requirements, to run a professional ‘social provision’ contnues to be challenging, with a huge reliance on the goodwill of our trustees and staf alike. We contnue to be proud of the impact we have had on Carterton, its people and many from surrounding areas where, even in large towns such as Witney, the 5 day-provision for early years, doesn’t seemingly exist. For the Centres achievements, it won the 2024 RAF Brize Norton ‘Best Business/Organisaton’ award, presented by local MP Charlie Maynard having amassed over 6000 positve interactons with both public and military families alike.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Achieved a full 5-day programme this RP.

Performance of fundraising activities against objectives set	Para 1.41	Achieved an increase in income generation, opening more hours and attracting more visitors. Bid funds continued with a number dropping in 23/24 but (after a year of operating and understanding full costs). 24/25 allowed for a full understanding of running costs, closer to £75k vice £60-65k (still a relatively low cost, offering huge value for money when compared 6000+ ‘human interactions’ and whole range of other services and smaller organisations we support (such as APCAM and Dottys and Community Café). While funding ‘in year’ did not match out outgoings, again this was expected and does not reflect the core contributor (Armed Forces Covenant fund) who approved over £100k in support over 2 years, with c.£24k instalments every 6 months which we draw down-upon.
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The trustees consider that there are no material uncertaintes about the charity’s ability to contnue as a going concern. We contnue to lobby the local council who we believe should contribute £18k p/a to the running of the centre, vice just £6k for Dotys, notng we have amassed a huge hub of visitors who rely upon the centre as a social/welfare platorm, certainly at Early Years stage, at nil or minimal cost (we ask for a small donaton but recognise some families struggle for this).
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees were actvely trying to devise various income generaton opportunites, with an aspiraton to begin building reserves come FY 25/26. This is more likely to now be in 26/27 where we can begin. A strategy for holding reserves to ‘wrap-up’ the charity is being worked through our new accountant, should we fnd ourselves in a positon we can no longer operate.
Amount of reserves held	Para 1.22	Nil
Reasons for holding zero reserves	Para 1.22	The Trustees are actvely trying to build reserves and are trying to develop a model of income generaton. We expect to hold c. £18k in 25/26 to allow for wrapping up the charity, should it prove not viable to contnue. The building itself would be handed back to the council at this stage.
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Bid funds via Military facing charitable organisations.
Investment policy and objectives including any social investment policy adopted	Para 1.46	n/a

A description of the principal risks facing the charity	Para 1.46	Not a risk, simply a position we found ourselves when taking over the ‘framework’ of the charity. The accounts appeared to be in a mess with multiple gaps and difficulty in making sure we had robust accounting procedures for basic transactions. At no point as there ever been any evidence or suggestion of any particular negligence, a classic case of ‘where the receipt for some milk purchased in 2023/24, at some point you had a reserve but which bid fund did that apply to’… While we are assured all the transactions and activities were more than legitimate, in 2024 we brought in a new accounting team, auditor and Accounts trustee who were brilliant in highlighting the historical issues, but it became clear how difficult/long it would take to fill in the gaps- hence we opted for the 23/24 accounts to be delivered late (highlighting issues) but the 24/25 accounts (while still highlighting some small issues which had been carried across from the previous FY) highlight only minimal gaps. Again the 25/26 accounts and management processes look solid and again the accounts team have been excellent.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	Consttuton
How is the charity constituted?(e.g unincorporated association,CIO)	Para 1.25	CIO

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Potental trustees can apply and must be approved by the majority of trustees. Apart from the frst charity trustees, every trustee must be appointed (for a term of 12 months) by a resoluton passed at a properly convened meetng of the charity trustees. In selectng individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the efectve administraton of the CIO

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Carterton Families Centre
Other name the charityuses
Registered charitynumber	1175596
Charity’s principal address	Allendale Youth House 8 Burford Road CARTERTON Oxfordshire OX18 3AA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Daniel Woollard	Chair
	Joanne Guest	Treasurer
	Katrina Chappel	Trustee
	Megan Neal	Fundraising and media
	Katherine Godwin	Premises

10 11 12 13 14 15 16 17 18 19 20 Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) D Woollard

Full name(s) Daniel Woollard Position (eg Secretary, Chair Chair, etc)

Date 31 Jan 26

Carterton Family Centre {clINnbef- 11755961 Report and Flnanclal Statements For the Year Ended 31st March 2025 TetburyAccounting Limite Chartered certth.ed Accountants 31 Home CL05e Carterton Oxfordshire OX18 3GQ

Carterton Family Centre ICharftyNumb¢r- 11755961 CHARITY DETAILS CharityName Carterton Family Centre Charity Reglsiraiion 1175596 Organisalion Type Charltable Incorporated Organisalion Reglstered Offlce & Buslness Address Allendale Youth House 8 Burfor(J Roa¢Y Carterton Oxfordshire OX18 3AA Trustees Danielwoollard Katrina Chappell Megan Bauer Kaihenne GO¢frn joanne Guesi Chairman A¢¢ountants TetburyAc¢ountlnE Limlted Chartered Certified A¢¢ountsnts 31 Home Close Carterton Oxfordshire OX18 3GQ

Carterton Family Centre Independent Examiners Reportto the Trustees I report on the Accounts of the Ch8rity for the yéar ended 31st March 2025 which are set out below. Resp8¢tlve Responsibilities of Trust••$ and Examiner.. The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an aLtrdit is not required for this year lundeT section 43121 of the Charities Act 1993 Ith$ 1993 Act) 8nd thai an independent examination is needed. It Is my r8¥ponslblllty to.. al Examine the Accounts lunder section 4317llbl of the Act): bl To follow Ihe procedures laid down in the General Dirgctions given by the Charity Commissioners lunder section 4317llbl ot the Act): cl To state whether p8rticu18r m8tter8 have come to my attention. Basi$ of Independent Examln•r's Report.. My ex8min8tion was ¢8rried out in accordance wth the Gener81 Directions given by the Charity Comrnissioners. An examination includes a review of the Accounting records kept by the charity and 8 comp8fison of the Accounts presented with those records. It also includes consideration of any unugual items or disclosures In the Accounts and seeking expl8n8tions from you as Trustees concgrning any such m8tters. The procedures undert8k8n do not provide 811 the evidence which would be required in en audit and consequently I do not 8xpress an audit opinion on the Accounts. Indapendent Examlnor's St8tamènt.. In connection with my examination. some m8tters have Gome to my attention which le8d m8 to onclude that the Charity h88 not been operating adaquaie financial contro18 on income and expenditure.. The issue ol missing receipt8 from prior years has been largely rectified and although there are still 8 few missing this ye8r and there are procedures that need to be strenghtened. we do now believe that adequote controls are siartingto be exercised with regard to receipts and payments Our findings 8s well as those of our predecessors have been drawn to the attention of the new Trustees and positive Action has been 18ken to improve controls which is evident in the figures above which show improvment th8t has continued into the new year. I believe that the Accounts 8s presented represent an accur8te picture of the financial state of ' the Charity 8t the 31 st March 2025. Gary Rowbotham F.C.C.A. Tetbury Accounting Limited Chartered Certified Accountants 31 Home Closè C8rterton Oxon OX18 3GQ

Carterton Family Centre Trustees Report Forthe Period Ended 31st March 2025 Oblects.. 1 - To provide facilities for the daily ¢aie, recreation. and education ot children during out of school hours 8nd school holidays and to 8dvance education, promote the preservation and protection of good health Ond reliève the effects of poverty amongst residents of Carterton. Oxfordshire and the $uirounding 8feos. 2- To relleve the needs of children, young people and their f8miiies by the provislon of seryices particularly those aimed at promoting good health, relieving poverty and helping people meet their own needs in society. 3- To promote for the benefit of the inh8bit8nt8 of Carterton. Oxfordshire and the surrounding 8re8 the provision of f8cllities for recreation or oiher leisure time occupgtion of individuals who have need of such facilities by reason of theiryouth. age, infirmity or disability. fin8ncial hardship or social circumstances with the object of improving their condition of life. Governlng Document.. The ch8rity is a Charitable Incorpor8ted Orq8ni58tion governed by 8 consiitution based upon Charity Commission documenl that was adopied on 7th November 2017. A copy ol the full gov8rning document can be obtained from the ch8fity. Trustèes. The overall responslbility ol the organisalion rest8 Vlith th8 8oaid of Tru$te8$. The selection ol Trustees 18 d6signed to supplement the existing ski118 and expertise of the board and is gov8Tn8d by an informal skills 88sessment. The appoinrment of iru8te8818 made in accordance with tho constitution. Rlsk Assessment.. DisclosLJre and Barring cheeks 8re c8fried out for 811 appropriaie trustees. staff and volunteers. The TTUStee8 h8ve exgmined the major str8tegies. business and operBtion81 risks which the ch8rity facos and confirm that systems have been established to enable Tegular reports to be produced so ihal the necessary steps can be token to minimi$e these risks. Public B?n*fit Statement.. Public benefit statement- C8rterton F8mily Centre pfovides public benefit by Pfoviéing buildings. facilities, open spaces. supervision. teaching, advocacy 8nd inlorrnation to help it meets ils objectives. Reserves Pollcy.. The Trustees are actively tryin8 to build reserves and will priorities this nowthe building work has been ompleted. This report was approved by the Trustees on and signed on their behalf by Name N8me DBte

Carterton Family Centre Statement of Financial Activities Including Income & Expenditure Account to 31st March 2025 Mar-25 Mar-24 Granls Donatlons Plote 2 9,675 36 34,675 Session payments Room hire Other activies 8.197 6.742 521 3,265 2,674 8.341 Total Income 25.172 48.954 Charltable actlvles Equipment Consumables Staff 5alarles Stafl penslons TTainlng DBS R&R SubcontractoT$ Telephone & Internet Website costs 1,365 633 2,594 97 14ote3 46,938 558 180 53,396 336 180 162 2,248 1.379 514 731 Advertising Insurance pp&s 1.093 329 278 7,229 2,596 91 303 655 Utllltles Waste H&S Cleanlng Accounts 7.870 1.397 462 700 792 1.076 ioi 731 Service charges Fines & Interest Un-identified expenses Depreciatlon Donalions 21 24 23 1,287 963 2.766 loo Total Costs 66.478 75.719 NETDEFicrrFOR YEAR 441,307 426.764

Carterton Family Centre Balance Sheet As of March 31, 2025 Marth 2025 March 2025 March 2024 March 2024 FIXED ASSETS Note 5 1.382 CURRENT ASSETS Cash at Bank and In Hand Debiors & Deferred Income 40,749 56,502 41,094 56,502 CURRENT LIABILITIES Trade Creditors Accruals- accountancy Accruals- software Deferred Income PAYE & NIC Other Ciedltors 2Year5 1.400 259 24.477 3.871 50 700 14ot•6 3,606 148 30.057 4,454 TOTAL Assets less Uablutlers Ell.131 £53.430 Represented By.... Unrestyi¢ted Restrlcted Unreyrl¢t•d Aestrlcted Balance from prloT Year Relpaseo from resirlcted Declcltfor the Year 52.438 80,194 41,307 -26,764 Ell.131 Éo £53.430 £0

Carterton Familycentre Notes to the Financial Statements For the Year Ended 31st March 2025 Accountlng Pollcles al Ba8Ss of Ae¢ounting... The financial statements have been prepared under the historical cost convention with items recognosed at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financiol statements have been prepared in accordance with the Statement of Recommended Pr8Cthce- Accounting and reporting by Charities preparing thelr 8ccounts in accordance with the Financi81 Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 1 6th July 2014 and the Chorities Act 2011. The trust constitutes o public benefit entity as defined by FRS102. bl Golngconcern... The trustees consider that there are no material uncertainties about the Trust's ability lo continufj as o going concern. c) Fund Aecountlng... A full review of all funds 8nd grants h8s resulted in the Trustees re.alloc8ting 811 lunds lo unrestricted slatU8 having satl8fied themselves th8t there 8re no oulstonding rè8tflctSons on the use of exisling fund$. dl Incomo.. All incoming resources 8re included in the statement of flnanci818ctivlties when the ch8rity is entitled to the income and the amount can be quontified with reasonable accuracy. Th8 following specitic policies are applied to particu18r categories ol income: Voluntary income is received by way of grants. donations and gifts and is included in full in ihe Statement of financial Activities when r8ceivable. Grants, where entitlement is not conditional on the delivery of 8 specific performance by the charity, are recognised whèn the charity becomes entitled to the grant. Don8ted seNi¢es and facilities are ineluded at the value to the charity where this c8n li be quantified. The value of services provided by volunteers has not been included in these accounts. ill Investment income 1$ included when receivable. iv Income resources from charitable trading activity are accounted for when earned

Carterton Family Centre Notes to the Financial Statements For the Year Ended 31st March 2025 Accountlng Pollcles Continued el Resources expended... Expenditure is recognised on an a¢cru81 basis as a liabiltty is incurred. Expenditure includes any VAT which cannot be fully recovered. and is reported as part of the exp8nditur8 to which it relates: Cosis of generating funds comprise the costs associated with attracting volunt8ry incomè 8nd the costs of tr8ding for fundraising purposes. Charitable expenditure compTise$ those costs incurred by the charity in the delivery of its activities and services for its benefiei8ries. li includes both co8t8 that Can be allocated directly to sueh activities and those costs of an indirect nature nec8SS8ry to support them. Governon¢e costs include those costs associated with m8eting the onstitutional and stotutory requirements of the charity and includo accountancy and legal fees. All costs are allocated between the expenditure 8tegor58s of the SOFA on a bagis designed to reflect the use of the r880urce$. Costs rel8tinR to 8 P8rt1cular activity are allocated directly, others are opportioned on an appropriate basis. Grant In¢om•... Maf-25 Mar-24 Mar-23 Sourcè.... Armed Forces- 3ee d¢tsrred Ineoma C8rtertonTown Council WODC SITCFC Services Fvnd RAF Benevolent Fund Others 19,100 6,075 67.191 4,050 500 3.175 9.500 5.400 2.500 9,675 34.675 76,641 There was a grant from the armed forces in March 2025 but this has been treated 88 deferred income Isee Note 61 9$ thi5 relate5 to the March 2026 accouniing period. Staff Cost5... The charity employed ##12023 fourteen) staff during the year. No employees received employee benefits exceeding £60.000 during the reporting period. Trustees Rgmuneration... The Trustees all give freely of their time and expertise without any Temuneration or other benefit in kind.

Carterton Family Centre Notes to the Financial Statements For the Year Ended 31st March 2025 Flxed A$set¥... Offlee Equipment Pljnt & Machinery TOTAL COST... Brought forward Addilion8 789 8.573 9.362 @ 31st March 2025 789 8.573 9.362 DEPRECIAnoN... Brought forward Charge for Year @ 31st March 2025 789 7,191 1.288 7.980 1.288 789 8.479 9,268 NÉT BOOK VALUE... @ 31st March 2025 94 94 @ 31st March 2024 1,382 1.382 Doferrad Incom•... Dgferred Income represents gr8nts received lin this case from the armed forces) during the yeor for future 8Ctivities. In p88t years we believe that such grants havè beon Included in income and split out 0$ restricted res8rvgs but we feel that the ngw treatment is more ¢onsi8teni th 8ccept8blg 8¢counting pollci88.