## **Trustees' Annual Report for the period**
Period start date Period end date
## Section A
**From**
Day Month Year Day Month Year 01 April 2020 **To** 31 March 2021
## Reference and administration details
**Charity name**
The Hwb Torfaen
**Other names charity is known by**
**Registered charity number (if any)** 1175585
**Charity's principal address** 69-70 Broad Street,
Blaenavon Torfaen **Postcode NP4 9NH**
## **Names of the charity trustees who manage the charity**
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4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Mark Price|Chair|||
||LindsayEvans|Secretary|||
||David Williams|Vice Chair|||
||Gareth Brenton|Treasurer|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** Daniel Oliver (Manager)
## **Section B**
## **Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Governing Document (Constitution) How the charity is constituted (eg. trust, association, company) Elected by Trustee’s at general meeting. Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The Hwb Torfaen is governed by a board of Trustee’s. The board members are appointed by election from the membership of charity.
New board members have an informal induction with the manager of the Hwb to introduce them to the organisation and then given the policies of the Hwb to study and retain, which includes charity trustee responsibilities. All trustees are asked to sign a conflict of interest’s document, which is retained by the board’s secretary. Any training is received through Torfaen Voluntary Alliance.
- The organisation of the charity and overarching risk management is the responsibility of the Board of Trustee’s. The Board carries out the management of the charity and may exercise all such powers of the charity.
- trustees’ consideration of CEO of the Hwb Torfaen make decisions on the daily operations of the major risks and the system organisation, including financial decisions on budgets that have been and procedures to manage approved, and reports to the board a minimum of quarterly to update and them. gain approval to any major changes to projects or budgets.
The organisation is supported by the Torfaen County Borough Council Youth Service – the Vice Chair whom is the head of the service has declared conflict of interest.
## **Section C**
**Section C Objectives and activities** To advance in life and relieve needs of young people in Blaenavon and the **Summary of the objects of the** surrounding areas through: **charity set out in its**
March **2012**
**TAR**
2
**governing document**
- **governing document** (a) the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; (b) providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. The Hwb Torfaen has provided the provision of a 5 day a week youth service and associated activities to support the young people and community of Blaenavon and the surrounding areas. It works with young people and the community to: - Increase young person aspirations - Support post 16 employment opportunities - Increase opportunities for employment in the community through the development of skills and accreditations
- - Increase digital literary
- **Summary of the main** - Build the social capital of young people **activities undertaken for the** - Support young people and the community to live healthy lifestyles **public benefit in relation to** - Support young parents with better parenting skills **these objects (include within** - Provide support to the most vulnerable young people in **this section the statutory** collaboration with key agencies. **declaration that trustees have** - Provides activities to increase positive inter-generational cohesion **had regard to the guidance** - Challenge perceptions of young people and support positive **issued by the Charity** youth representation in community matters. **Commission on public** - Use arts, heritage and culture to increase pride and wellbeing in **benefit)** young people and the community.
The trustees of the organisation have followed the guidance of the charity commission and all activities are undertaken for the sole purpose of public benefit.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
Section D
Achievements and performance
## **Summary of the main achievements of the charity during the year**
**HWB Blaenavon –**
**Hwb youth club has contined to deliver direct work with young people despite the pandemic, by launching our successful “digital doorway” remote platform for youth engagement until we open again.** Children in Need We have launchedour new 3 year project funded by children in need and have successfully reported on year 1. We have increased young people's aspirations to improve their self-belief and give them a greater voice in the community.
HWB at Woodlands - We have set up new partnerships with Croesyceiliog and Llanyravon Community Council to take on another building in
Cwmbran, south of the borough, to set up a community project that will not only meet a need and added value to our community based positive outcomes but can also generate an income stream to help us to become self-sustaining in the future. We have submitted a grant to Lottery for half a million pounds for phase one development.
World Heritage Youth Ambassadors is a HLF funded project and we have had a very successful year in this reporting year, despite the challenges faced by the pandemic. We have secured a number of UK Heritage Sites to work with us to ensure the success of our project not only locally, but at a national level.
March **2012**
**TAR**
5
## **Section E**
## **Financial review**
The Charity is in its fourth year of existence and have created **Brief statement of the** a reserves policy last year. **charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The charities principal sources of grant funding for the year 2020-21 has You **may choose** to include come from National Lottery Community Fund, Heritage Lottery Fund and additional information, where BBC Children in Need. These fund the core purpose of the organisation. relevant about: � the charity’s principal Moondance and Welsh Government have been a major source of sources of funds (including funding in our effort to support the impact the pandemic has had on the any fundraising); communities we serve. � how expenditure has how expenditure has All other grants have been designed to further the organisations key supported the key objectives purposes, and all expenditure is directly relatable to the charity’s mission.
- how expenditure has how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F**
## **Other optional information**
## **Section G**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mark Price **Position (eg Secretary, Chair,** Chair **etc)**
March **2012**
**TAR**
6
Date
3011212021
TAR
March 2012
## **The HWB Torfaen**
**Annual Accounts**
**Year ended 31st March 2021**
**The HWB Torfaen**
## **Year Ended 31st March 2021**
**Index** Independent Examiners Report Trustees Report Income and Expenditure Statement of Assets & Liabilities Notes
## **The HWB Torfaen**
## **Accounts for the year ended 31st March 2021**
## **Income and Expenditure**
|**Income and Expenditure**|||||
|---|---|---|---|---|
|**Opening Balance at 1st April 2020**
**INCOME**
BIG Lottery
Moondance
BBC Children in Need
WCVA
Bron Afon
Torfaen CBC
NHS Grant
CFW Grant
Donations
Heritage Lottery Fund (HLF)
TVA Youth Grant
HMRC - JRS Grant
Police Commissioner
Awards for All
Welsh Government Grant
Groundwork UK
Wellbeing Project
Blaenavon Town Council
**EXPENSES**
Salaries & Wages
Training
Marketing
Staff & Volunteer Expenses
Equipment
Capital Development
Projects and Activities
Legal Fees
Events
Sessional Staff
Overheads and Utilities
**Closing Balance at 31st March 2021**||**2021**
**Restricted**
**62222**
29505
20981
38300
8565
0
1833
0
0
0
0
5240
73006
15000
9888
39309
0
0
3200|**2021**
**2021**
**2020**
**Unrestricted**
**Total**
**Total**
**21375**
83597
26271
0
29505
77542
0
20981
0
0
38300
27739
0
8565
34259
0
0
1500
0
1833
3900
0
0
27710
0
0
5000
788
788
1100
0
0
36651
0
5240
1070
0
73006
0
0
15000
0
0
9888
0
0
39309
0
500
500
0
1435
1435
0
0
3200
0|**2020**|
|||||**Total**|
|||244827
**307049**
140500
1720
0
5554
10364
25460
22781
0
0
8229
1435|2723
247550
216471
**24098**
**331147**
**242742**
0
140500
108600
0
1720
1481
0
0
604
0
5554
5654
0
10364
20108
0
25460
0
0
22781
20201
0
0
350
0
0
985
0
8229
7417
11371
12806
0||
|||216043|11371
227414
165400||
|||**91006**|**12727**
**103733**
**77342**||
Page 1
**The HWB Torfaen**
## **Accounts for the year ended 31st March 2021**
## **Statement of Assets and Liabilities at 31st March 2021**
|**Assets**
Current Assets -
Current Bank Account
**Liabilities**
Net Assets at 31st March 2021||**2021**
**Restricted**
91006|**2021**
**2021**
**Unrestricted**
**Total**
12727
103733
12727
103733
0
0
12727
103733|**2020**
**Total**
85373|**2020**|
|---|---|---|---|---|---|
||||||**Total**|
|||91006||85373||
|||0||0||
|||91006||85373||
**Page 2**
**The HWB Torfaen**
## **Accounts for the year ended 31st March 2021**
## **Notes- Restricted Funds**
## **The HWB received the following Restricted Funds for the year ended 31st March 2021**
|**Big Lottery**
**Moondance**
**BBC Children in Need**
**WCVA**
**Torfaen Council**
**TVA Youth Grant**
**HMRC - JRS Grant**
**Police Commissioner**
**Awards for All**
**Welsh Government Grant**
**Blaenavon Town Council**
**Total**|**29505**
Covid relief, salaries, overheads and sessional budget
**20981**
For Covid relief, foodbank funding, photography project
**38300**
Staff costs and sessional budget
**8565**
Capital project grant claim
**1833**
Funding towards the Youth Ambassador project
**5240**
Grant for Youth Club activities
**73006**
Furlough claim for employees
**15000**
Budget for sessional staff
**9888**
Grant for digital project, equipment and project costs
**39309**
Covid relief fund for running costs, digital equipment and overheads
**3200**
Contribution toward World Heritage Youth Ambassador project costs
**244827**|
|---|---|
**Page 3**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HWB TORFAEN**
## FOR THE YEAR ENDED 31ST MARCH 2021
The report relates to financial statements set out from page 1 to 3.
## **Respective responsibilities of trustees and examiner**
The trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the year, under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act
- to follow the procedures laid down in the general Directions given
by the Charity Commission (under section 145(5)(b) of the Charities Act,and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination , no matter has come to my attention to indicate that:
- accounting records have not been kept in accordance with section 386 of the Companies Act 2006
- the accounts do not accord with such records:
- where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS 102)
- any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.
## _S Lewis_
Mrs Susan Lewis FCCA
6 Park road Newbridge Newport Gwent NP11 4RF
Date: 22nd December 2021