||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||1|January|2023||31|December|2023|



Section A                        Reference and administration details 

**Charity name** Tonbridge Half Marathon 

**Other names charity is known by** 

**Registered charity number (if any)** 1175578 

**Charity's principal address** 16 Keswick Close Tonbridge Kent **Postcode TN9 1LP** 

## **Names of the charity trustees who manage the charity** 

|1 <br>2 <br>3 <br>4 <br>5 <br>6 <br>7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Gordon Stuart Hill|Secretary||Tonbridge Lions Club|
||Miles Harvey|||Tonbridge Lions Club|
||Thomas McHenry|||Tonbridge Lions Club|
||Andrew Richard Blundell|Chairman||RotaryClub of Tonbridge|
||JeremyHills|||RotaryClub of Tonbridge|
||Peter Conetta|Treasurer||RotaryClub of Tonbridge|
||||||



## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

|**Name**|**Dates acted if not for whole year**|
|---|---|
|Not Applicable||
|||
|||



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

March **2012** 

**TAR** 

1 



**Section B              Structure,governance and management** 

## **Description of the charity’s trusts** 

Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg.trust, association, company) 

In accordance with the constitution trustees can be nominated by the Trustee selection methods Rotary Club of Tonbridge or the Tonbridge Lions Club for a term of two (eg. appointed by, elected by) years or can be appointed by the trustees for a term not exceeding three years 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

Relief of those in need and to support such other charitable purposes as **Summary of the objects of the** the Trustees may in their absolute discretion determine **charity set out in its governing document Summary of the main activities undertaken for the public** Annual half marathon,10k and 5k road running competitions in Tonbridge, **benefit in relation to these** Kent. **objects (include within this** Trustees confirm their regard to the guidance on public benefit. **section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

March **2012** 

**TAR** 

2 



**Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grant making; 

- policy programme related investment; 

- contribution made by volunteers. 

## Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

£7,300 was distributed in early 2023 from funds carried forward from the 2022 Tonbridge Half Marathon. 

As a result of the successful outcome of the Tonbridge Half Marathon held in October 2023, net proceeds of £7,052 were raised plus an indeterminate amount raised by individual runners for various charities and good causes. £8,300 was distributed among various local charities 

## **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

£1,219 will be held in reserve to finance potential outgoings prior to receiving revenue from next year’s event. 

**Details of any funds materially in deficit** 

Not applicable 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

March **2012** 

**TAR** 

3 



**Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

## **Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Andrew Richard Blundell Gordon Stuart Hill **Position** Chairman Secretary **(eg Secretary, Chair, etc) Date** 18th October 2024 

March **2012** 

**TAR** 

4 



||**Charity Name**<br>**N**<br>**Tonbridge Half Marathon**<br>**1**|**Charity Name**<br>**N**<br>**Tonbridge Half Marathon**<br>**1**|**Charity Name**<br>**N**<br>**Tonbridge Half Marathon**<br>**1**|**o (if any)**<br>**175578**|**CC16a**|
|---|---|---|---|---|---|
||**Receipts andpayments accounts**|||||
||**For the period from**|Period start date<br>1st January 2023|**To**|Period end date<br>31st December 2023||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted funds**<br>**to the nearest      £**|**Restricted funds**<br>**to the nearest £**|**Endowment funds**<br>**to the nearest £**|**Total funds**<br>**to the nearest £**|**Last year**<br>**to the nearest £**|
|RunThrough|**6,544**|**-**|**-**|**6,544**|**9,500**|
|Online CharityDonations|**-**|**-**|**-**|**-**|**-**|
|CharityPlaces|**-**|**-**|**-**|**-**|**-**|
|Sponsorship|**500**|**-**|**-**|**500**|**2,050**|
|Race Village Stalls|**-**|**-**|**-**|**-**|**-**|
|Sale of T-shirts|**-**|**-**|**-**|**-**|**-**|
|Miscellaneous Income|**8**|**-**|**-**|**8**|**132**|
||**-**|**-**|**-**|**-**|**-**|
|**Sub total**_(Gross income for AR)_|**7,052**<br>|**-**|**-**|**7,052**|**11,682**|
|**A2 Asset and investment sales, (see**<br>**table).**||||||
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
|**Total receipts**<br>**A3 Payments**||||||
||**7,052**|**-**|**-**|**7,052**|**11,682**|
|||||||
|Insurance and EA Affiliation<br>Materials and Equipment<br>Training<br>Services<br>Independent Examiner and Bank Charges<br>Miscellaneous Expenses|**151**|**-**|**-**|**151**|**143**|
||**58**|**-**|**-**|**58**|**50**|
||**-**|**-**|**-**|**-**|**-**|
||**21**|**-**|**-**|**21**|**-**|
||**60**|**-**|**-**|**60**|**81**|
||**-**|**-**|**-**|**-**|**125**|
|Donations to Smaller Charities|**1,300**|**-**|**-**|**1,300**|**1,700**|
|Donations to Rotaryand Lions Cahrities|**14,300**|**-**|**-**|**14,300**|**-**|
|||||||
|**Sub tota**|**l                             15,889**|**-**|**-**|**15,889**|**2,099**|
|||||||
|**A4 Asset and investment purchases,**<br>**(see table)**||||||
||**-**|**-**||**-**||
||**-**|**-**|**-**|**-**||
|**Sub tota**|**l                                       -**|**-**|**-**|**-**|**-**|
|**Total payments**<br>**Net of receipts/(payments**<br>**A5 Transfers between funds**<br>**A6 Cash funds last year end**<br>**Cash funds this year end**||||||
||**15,889**|**-**|**-**|**15,889**|**2,099**|
|||||||
||**) -                         8,836**|**-**|**-**|**-                         8,836**|**9,583**|
||**-**|**-**|**-**|**-**|**-**|
||**10,055**|**-**|**-**|**10,055**|**473**|
||**1,219**|**-**|**-**|**1,219**|**10,056**|
|||||||
|**Section B Statement of assets and liabilities at the end of the period**||||||
|**Categories**<br>**B1 Cash funds**<br>**B2 Other monetary assets**<br>**B3 Investment assets**<br>**B5 Liabilities**<br>**B4 Assets retained for the charity’s**<br>**own use**<br>Signed by one or two trustees on behalf of all<br>the trustees|**Details**||**to nearest £**<br>**Unrestricted funds**|**Restricted funds**<br>**to nearest £**|**to nearest £**<br>**Endowment**<br>**funds**|
||General Fund||**1,219**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||(agree balances with receipts and payments account(s))<br>**Details**<br>**Total cash funds**||**1,219**|**-**|**-**|
||||OK|OK|OK|
||||**to nearest £**<br>**Unrestricted funds**|**Restricted funds**<br>**to nearest £**|**to nearest £**<br>**Endowment**<br>**funds**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||**Details**||**Fund to which asset**<br>**belongs**|**Cost (optional)**|**Current value**<br>**(optional)**|
|||||**-**|**-**|
|||||**-**|**-**|
||**Details**||**Fund to which asset**<br>**belongs**|**Cost (optional)**|**Current value**<br>**(optional)**|
|||||**-**|**-**|
|||||**-**|**-**|
||**Details**||**Fund to which liability**<br>**relates**|**Amount due (optional)**|**When due (optional)**|
|||||**-**||
|||||**-**||
||Signature||Print|Name||
||||||Date of approval|
||||GORDON HI|LL (Secretary)|10/14/2024|
||||ANDREW BLUN|DELL (Chairman)|10/18/2024|