Cylch Meithrin Tedi Twt Trustee Annual Report
Cylch Meithrin Tedi Twt Trustees Annual Report.
The board of trustees of Cylch Meithrin Tedi Twt Charity present their annual report and audited accounts for the year ended April 30[th] 2023 and confirm they comply with the requirements of the Charities Act 2011, the trust deed and the Charities SORP (FRS 102).
Our aim is to provide quality pre-school provision for children aged 2-4years through the medium of Welsh, in a happy, safe and secure environment, having fun, meeting new friends and learning through play. We believe every child has a voice and the right to be heard. We create an environment that promotes independence and confidence encouraging all children to develop to their full potential building their self-confidence and preparing them for future opportunities and life experiences. We aim to work closely with the local school and other settings to provide a service for local children and families to access and thrive.
Our objectives reflect our settings aims and ethos. It is important to us that we maintain and enhance the success of the setting and individual objectives are set for each year that will help the setting move forward in continuously achieving and working towards the highest of standards.
Our key objectives for the past year included:
-
Completing the Curiosity Approach Accreditation
-
Renewing the Caerphilly Quality Standards
-
Expanding the use of the Seesaw Program
-
Overhauling Leadership & Management Systems
-
Develop Community Benefits Plan
Review of our activities and achievements.
This year we have successfully continued to provide children attending the setting with a high-quality care and learning experience. Our afternoon sessions and wrap around service have been steadily busy. Our morning sessions have gradually increased throughout the year and we now have a waiting list.
Following our ESTYN inspection in June 2019 we have been continuing to work towards the two recommendations. Staff have attended virtual Welsh language courses and training to further develop their language skills in promoting the Welsh language to children.
Practitioners have attended online training throughout the past year to enhance and develop their professional skills and extend their understanding of the Welsh government curriculum, with excellent knowledge of child development, observational techniques, activities and assessment strategies practitioners can clearly evidence the individual progress of learners and service users within the setting. All children attending the setting have made good individual progress towards reaching their end of year targets.
1
Cylch Meithrin Tedi Twt Trustee Annual Report
One of our objectives this year was to improve the kitchen facilities and toilet facilities within the setting. This has now been successfully completed ensuring a warm welcoming and functional area for staff, children and visitors within the setting.
Staff are enrolled on Welsh language courses to improve the standard of spoken Welsh within setting, this will be a long-term target spread over a minimum of 2 years allowing staff to progress through the levels of Welsh language. The spoken Welsh language is improving in setting and will be monitored over the next 12 months to ensure the children’s spoken Welsh improves.
We have completed improvements to the outside areas, which are now being fully utilised by the children at the setting on a daily basis. We have also completed several indoor projects, including renovating the toilet area, and completely refurbishing the kitchen. These improvements benefit both children and staff.
This year we have continued working in partnership with the local authority to provide numerous funding opportunities to service users in the local area. We continue to offer:
-
Early years education places for children aged 3
-
Flying start funded places for children aged 2-3
-
The childcare offer for working parents in Wales entitling parents to 30 free hours childcare a week
-
Assisted and Supported funding places
These funding opportunities allow children and families with varying needs to be able to access the setting and for all children to have opportunities to feel happy, safe and secure in a fun environment where they can develop individually.
Our Community Benefits plan was implemented last year with us reaching out to local business and groups to work in partnership and support one another. We work closely with the school ensuring there are strong transition procedures and practices in place for children moving from setting to school, we support one another in fundraising events and have good support from local businesses.
We have recently finished developing the indoor area and the resources within setting are renewed when funding is available.
Future plans.
The board of trustees intend to continue their current strategies of maintaining the settings position in a competitive market by investing to provide high quality care and education opportunities for children and local families. Achieving a high standard in inspection outcomes is a constant aim whilst maintaining the quality of care, education and opportunities we provide. The setting leader and other practitioners continue to review the curriculum and opportunities provided to ensure they remain appropriate for our children’s individual development.
2
Cylch Meithrin Tedi Twt Trustee Annual Report
Our future plans are financed primarily from local authority funding, fee income, fundraising events and grants. The trustees ensure the finances are healthy and a balance is maintained between the continuous improvements in the setting and the reserve of finances to ensure the security of the organisation.
Maintaining and, where necessary, developing the facilities of the setting is crucial to the future success. Our plans for the next year are primarily focused on the Curiosity Approach Accreditation, expanding our use of the Seesaw program, and continuing to overhaul our leadership and management systems.
We will be continuing to develop our community benefits plan and are continuing to create an outside planting area that can be used by the children and local families to plant and harvest home grown vegetables and foods.
The board of trustee and the staff are committed to working with each other and are constantly reviewing and renewing our procedures.
Finances.
The financial statements show gross income for the year for the setting as £72,853.
The principal source of income is local authority funding accounting for £65,090 (89.34%) of the settings income. The board of trustees has deployed 100% of its income on the care, education and running of the setting. 51.50% of the expenditure went on staff wages, including pensions.
As an educational charity, we are unable to reclaim VAT input tax on our costs as we are exempt for VAT purposes. We pay tax as an employer through national insurance contributions we make.
Developments and maintenance.
There was a substantial investment in the teaching equipment and resources at a cost of £37,514. This included outdoor resources and equipment, cleaning equipment, staff training, and IT equipment.
Reserves and Financial health.
The board of trustees regularly review the finances, budgets and spend against budget as part of the effective management of the setting.
As shown on the accounts a loss of £17,329 was made for the year ending April 2023 with a closing cash funds balance of £13,604.
The board of trustees consider that given the strength of the increasing numbers in the later part of the year and the stable cash flow from local authority funding the ongoing popularity of the setting there is a good reserve to support any future needs, especially if we increase fundraising efforts over the next year.
3
Cylch Meithrin Tedi Twt Trustee Annual Report
Ethos, Strategies and Policies.
Our ethos: a caring setting serving our local community, we are a CIO which seeks to benefit the public through the pursuit of its stated aims. Our fees are set at a level to ensure the financial viability of the setting and at a level that is consistent with our aim of providing a quality care and education experience to children and families.
Our Setting welcomes pupils from all backgrounds. We are an equal opportunity organisation and are committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation or disability. We will make reasonable adjustments to meet the needs of staff or pupils who have additional physical needs or who are disabled.
Our setting is committed to safeguarding and promoting the welfare of our children and service users and expects all practitioners and volunteers to share this commitment.
Parents and Carers are given regular information about their children’s progress through parent evenings, in addition to the end of term and year reports a weekly diary with information on activities, celebrations and interests of individuals are provided to parents with opportunities for them to contribute to. We maintain regular contact with parents throughout the year through informal contacts and through our newsletters.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity trustees are responsible for the overall management and control of Cylch Meithrin Tedi Twt and meet once a month. All trustees give up their time freely and no remuneration or expenses were paid in the year.
The implementation of most policies and the day to day running of the setting is delegated to the leader. The Leader undertakes the key leadership role overseeing the care, education and administrative functions. The day to day administration for the setting is undertaken within the policies and procedures approved by the trustees which provide for only significant expenditure decisions and major capital projects to be referred to the trustees for prior approval. The trustees are responsible for the recruitment of all practitioners. The leader is invited to attend trustee meetings.
The Leader of the setting attends termly non maintained network meetings which provide opportunities to share expertise, knowledge and experience across the non-maintained settings sector. The meetings also permit appropriate representation to Government and local authority.
Risk Management - The trustees are responsible for the overseeing of the risks faced by the setting. Risks are identified, assessed and controls established throughout the year. A formal review of the charity’s risk management processes is undertaken on an annual basis. Risk is managed under the headings of financial sustainability, setting safety, child welfare/ safeguarding and employment.
4
Cylch Meithrin Tedi Twt Trustee Annual Report
The main risks that the trustees have identified and the plans to manage those risks are:
Reputation. The settings success is built on its reputation for the care, education and wellbeing of our service users. We manage this risk through safeguarding policies, staff recruitment policies, and active identification and resolution of health and safety related issues.
Finances. Our ability to continue is reliant on children’s fees and the ability to pay bills as they fall due. This risk is managed by local advertising, having a good reputation in the local area and fundraising events held throughout the year.
General setting safety is monitored by the setting leader and risk or actions required reported to the trustees to act upon appropriately.
Child welfare / safeguarding is managed with robust safeguarding policies and procedures. All practitioners have appropriate safeguarding training along with members of the board of trustees. Safeguarding policies and procedures are covered in-depth during staff inductions and are regularly discussed in in house training and staff meetings.
Employment and the turnover of staff is managed by staff recruitment policies, staffing policies and a good relationship between trustees and the practitioners. We offer good hourly rates of pay, training opportunities for practitioners to further develop their skills and have regular meeting, supervisions and annual appraisals to monitor and encourage staff.
Through the risk management processes established for the setting, the Trustees are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognised that systems can only provide reasonable but not absolute assurance that major risks have been adequately managed.
Trustee recruitment and training requires breadth and depth of experience to carry out its duties effectively and efficiently. When recruiting new trustees the important attribute is a passion for the aim of our setting and an understanding of care and education as a holistic and rounded experience to the individual child. We advertise locally for new trustees and through our newsletter to parents. We also invite senior local business people to consider joining our Board. Where possible the trustees consider that the skills and experience of the board should comprise the following:
-
A trustee with a legal background
-
A trustee with a financial/accounting background
-
A Trustee with care and education experience
-
A Trustee with senior managerial or business experience
-
A Trustee with experience of equal opportunities or disability needs
-
At least one female and at least one male Trustee
One Trustee may have one or more of these skills. New trustees are appointed by the existing board.
5
Cylch Meithrin Tedi Twt Trustee Annual Report
References and administrative details.
Cylch Meithrin Tedi Twt, Ysgol Gymraeg Gilfach Fargoed, Commercial Street, Gilfach, CF81 8JG.
07847 248430 cmteditwt@outlook.com Charity number 1175575
All trustees have served throughout the year and were a part of the production of this report.
Joanne Heaven-John Chairperson Helene Braithwaite RI & Secretary Melanie Peake Vice Chairperson
Professional advisers Bank: Lloyds Bank, 21 Cardiff Road, Caerphilly, CF83 1WD
Accounts: Audited by Simon Penfold.
6
Cylch Meithrin Tedi Twt 1175575 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/05/2022 30/04/2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ - 65,090 - 6,769 - 743 251 - 72,853 - - - 72,853 44,962 - 1,486 37,514 2,211 4,010 - - - 90,182 - - - 90,182 - 17,329 - 30,933 13,604 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - 65,090 - 6,769 - 743 251 - 72,853 - - - 72,853 44,962 - 1,486 37,514 2,211 4,010 - - - 90,182 - - - 90,182 - 17,329 |
Total funds to the nearest £ - 65,090 - 6,769 - 743 251 - 72,853 - - - 72,853 44,962 - 1,486 37,514 2,211 4,010 - - - 90,182 - - - 90,182 - 17,329 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| BGCBC | - | - | ||||
| CCBC | 65,090 | 77,784 | ||||
| Donation | - | 2,629 | ||||
| Fees | 6,769 | 10,588 | ||||
| Misc Income | - | - | ||||
| Funding | 743 | - | ||||
| returnedpayment | 251 | 40 | ||||
| - | - | |||||
| Sub total(Gross income for AR) |
72,853 | 91,041 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 91,041 | ||||||
| SalaryCosts | 44,962 | 46,828 | ||||
| National insurance | - | - | ||||
| Pension Contribution | 1,486 | 1,354 | ||||
| Resource | 37,514 | 19,050 | ||||
| Administration overheads | 2,211 | 450 | ||||
| pettycash | 4,010 | 784 | ||||
| 0 | - | - | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 90,182 | 68,466 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 68,466 | ||||||
| - 17,329 | - | - | - 17,329 | 22,575 | ||
| - | - | - | - | - | ||
| 30,933 | - | - | 30,933 | 8,358 | ||
| 13,604 | - | - | 13,604 | 30,933 |
CCXX R1 accounts (SS)
27/02/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details current account petty cash Details Signature Helene Braithwaite |
Unrestricted funds Restricted funds to nearest £ to nearest £ 13,586 - 27 - - - 13,613 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name HELENE BRAITHWAITE |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Helene Braithwaite | HELENE BRAITHWAITE | 22/02/2024 | |
CCXX R2 accounts (SS)
27/02/2024
2
8¥011 ¥31 Apoq Jo IsluoryEOIIIIEnb IEuo!ss?ioJd WPAal•¥ F¥owad UOWIS aUl?N peu6is 'Aiddp K)u op Aauiji 4a¥Jwq auj ui SllJOM aui ajaiap aseaH . "paippaj aq oi gUnE oyi Jo 6U!pusJ8pun Jadojd E qqEue oi Jepjo ui yodaj slui Ul UMPJP aq pinous uluellE IPILIM oi uoqeuiwpxa yilm UOIPaUUOa Ul W8NBW 410 OU SSOXIE aw Pu PUB sWU OU aAeu I 'uoiipuiwpxe iuewedepu! u? JO yEd SE pajap.su Jeupw p iou S! LPILWI MalA Jipj pue awl, p ahi6 slun0E ayi ipui ILbOWgJinbeJ Aue ueyi JeLUO eooi suoiiein6a>J (Sy0de pup slun¢)v) soiiiJEu J eui ui ino ies guntyJ)e Jo wquo) pue wjw 6uiuJaguoJ uèwajinbaj aiqtrJiiddE LUIM AldW wu pip gUn3P aui Jo '.spJoJeJ 6uryunoyJe aui PJCX)aP IOU FX.p wunwJ?p eyi Jo .'pv seliupu? Jo 0£ k UOIPaS iIIIM aJUBPJ0P U! iou aJeM sPj 6uiiunoyJp a '.P8dsgJ IPUelBW AUB 'UI IBLII 8Ae!1g] w eSn ow SOA16 (. MOP] P8SOI?SIP IB41 UP J8410) uoiwjiwpxe eui LWM UOryWUO? u! uoryuauE ALU oi awo sJ8llEw lEuBLU OU iE41 uu¥uoo I 'uoryeu!WBX8 Aw p48Wo9 aAP141 ueWnoY JO UOIIEI?ossy Jo Jeqwaw PayllBnb B 6uiaq Aq uo!iEuiwexe 8ui e¥eyapun lU•iUOIPIS S.J•U!UIVX• oi pay!Ipnb LUB I PUE CM)O'OSZ3 pepx9 ew09uI ssoJS s.ALJEU? iugpuedepui 'pv io (q)(s)strk uoipos Jepun uoisslwwoa eLll Aq uaA16 suorywia 81qlIddE aui IIB P8MOtIOJ gAP14 I 'UO!IEU!WEX9 Aw wo 6U1j ui pue pv L kol 8111 JO StrL UOIP8s J8pun Ino peuJBg siunoyJp s,isnJi aui 10 UOllEUlUJEXa Aw io pedsw ui yodgj I 01 PV S8IIUEy J 8Ui io guowaJ!nbaJ W.Al uepJo9)e u! siunoyJB Jo u1JedaJd 8141 JOJ 8IqBU(MJsw rK>A 'swsnry $.AueuJ oui sv vodoj w sisyq PUB 8oIMiiqisuod$•¥ o[ I tro I POPUa JB8A JOJ (Jsnji eui.) AUEY? eAoqe aui io gunogge Jo uoiipulwexe Aw uo Sealsr oi yodgj I s•OEd uo wo i•s (AUE J!) ou Aw.Jp4J p•puo JEOA •ui gunooor uo SLSSLI Ipai UU4y.OW4 LpAI sa4sn4 yoda¥ yoda¥ s,JauiwYx3 iuapuadapui v uo!1gas uno??E aui uo Yod sJauiLUExa iuapuadapui SJIVM ONV OW19NI aoj NOISSIWWO) AllaVH)
8&0Z 190 ¥ai '•soi?s!p ysyaJouiwEx• 0111 JE swo11 Aur 10 $11¥1OP 1OIJq OJ•4 aAI "{sJeu!wpxg Jw Ueplno PUB suoipajip :&un0E AWEW io uoiieuiwexa iuawa4apui .1£?? aas) UJg?UO? 10 SJ8UPUJ IE!J8IEw iu6iiu6iu oi SPa8U JWlWExa eui li elgidww Aiuo •Jnsoi?sia 8 UO!i?as 86 pao6Jpwaqv ynog LIWEbY 9 ssojppv {Aurw.)