Your Company Name and/or Letter Head
BUSINESS ADVISORS • CHARTERED ACCOUNTANTS • REGISTERED AUDITORS
Mrs Layla Stephen 113 Havant Road Emsworth Hampshire PO10 7LG PLANETS Cancer Charity
11 January 2022
Dear Layla,
Accounts for Period ended 31/03/2021
Please find attached final accounts for PLANETS Cancer Charity for the period ended 31/03/2021 [including filleted/abbreviated accounts if appropriate].
Please review the attached carefully and if you are happy that the accounts can be approved please print out a set of each of the attached documents, obtain appropriate signatures at the foot of each Balance Sheet [and Directors Report, if relevant] and return the signed documents to this office.
Please do not hesitate to contact us if you have any queries.
Yours sincerely,
Amelia Griffiths
YOUR ADDRESS CAN GO HERE OR WHATEVER YOU MAY WANT IN THE FOOTER TELEPHONE: 01932 840572 FAX: 01932 855584 E-mail: support@btcsoftware.co.uk
PLANETS Cancer Charity
Charity No. 1175572
Company No. CEO11985
Trustees' Report and Unaudited Financial Statements
For the year 1 April 2020 to 31 March 2021
PLANETS Cancer Charity Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 4 | |
| Independent Examiner's Report | 5 | |
| Statement of Financial Activities | 6 | |
| Summary Income and Expenditure Account | 7 | |
| Balance Sheet | 8 | |
| Statement of Cash flows | 9 | |
| Notes to the Accounts | 10 to | 16 |
| Detailed Statement of Financial Activities | 17 to | 18 |
Page 1
PLANETS Cancer Charity Trustees Annual Report
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. CEO11985
Charity No. 1175572
Principal Office
113 Havant Road Emsworth Hampshire PO10 7LG
Registered Office
113 Havant Road Emsworth Hampshire PO10 7LG
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
V. Caine
E. Dolan
R.J. Griffiths
A. Mirnezami
N.W. Pearce
B. Stedman
T. Underwood
R. Willrich
Key Management Personnel
Mrs Layla Stephen Accountants Independent Examiner Anavrin Limited P Underwood, ACCA 113 Altwood Road Morris Crocker Chartered Accountants Maidenhead Station House Berkshire North Street SL6 4QD Havant, PO9 1QU
Bankers
Lloyds Bank 25 Gresham Street London EC2V 7HN
Page 2
PLANETS Cancer Charity Trustees Annual Report
OBJECTIVES AND ACTIVITIES
Planets helps patients with pancreatic, liver, colorectal, abdominal and neuroendocrine cancer. Funding patient support groups, innovative treatments and research.
Establishing a network of patient support groups across the Wessex region.
Funding the introduction of intra operative radiotherapy (IORT) with the UK’s first mobile electron beam radiotherapy machine, able to deliver radiotherapy to advanced cancers during surgery.
Funding a full-time pancreatic and neuroendocrine tumour researcher to work with the clinician scientists in Southampton’s world leading cancer immunology research department.
ACHIEVEMENTS AND PERFORMANCE
We have seen the implementation of our intra-operative electron beam radiotherapy (IORT) program in Southampton delivering world-class, combined surgical and radiotherapy treatments to patients with advanced cancers from across our central South coast region.
We have recently broadened our charitable support base to include patients with forms of cancer involving other abdominal organs (including bowel, stomach and gullet cancer) as they have so much in common with the cancer patients that we are already helping and working with:
Patient support groups
Patient Conferences
Patient psychotherapy sessions
All of which have bought our local cancer community together.
In line with our Charitable goals all of our funds raised are being channelled into new treatments that are directly saving lives, patient support initiatives which change the lives of those with cancer and research projects which may one day help us find new treatments such as immunotherapy for current and future patients.
FINANCIAL REVIEW
The Charity's financial position as at 31 March 2021 can be found in the Balance Sheet on page 8. As at 31 March 2021 the charity bank balance was £167,298. The charity generated income of £135,288 for the period from 1 April 2020 to 31 March 2021.
For 2020/21 the Charity’s reserves policy, which is reviewed each year, was to retain an amount of unrestricted reserves which was enough to cover ones year’s governance, management, fundraising and administration, which in 2021/22 are budgeted to be £40,000. We aim to spend income within 24 months of receipt. Where sums are set aside towards the cost of a project or piece of equipment (although the Charity holds no such obligation at present), we retain those sums in a designated fund until enough money is available to meet the full cost of the project.
The Trustees have assessed the specific uncertainties surrounding the Covid 19 pandemic and have adapted the strategy of the charity to this new environment. Even through the full impact remains difficult to quantify the Trustees acknowledge that there has been an impact on fundraising events for 2020/21 and have an expectation that there could be an impact on these events planned for 2022. The Charity will continue to operate normally for a period of at least 12 months from the date of approval of the financial statements.
Page 3
PLANETS Cancer Charity Trustees Annual Report
PLANS FOR FUTURE PERIODS
PLANETS need to raise a total of another £120,000 over the next 12 months to fund IORT (Intra-Operative Radiation Therapy). The cost of the IORT is £10K per month from Dec 2021.
In order to secure the future of this IORT machine through to the end of its working life (2030) we would need to raise an additional £250,000.
Our ongoing commitment to patient support requires £50,000 over the next five years.
We intend to fund the introduction of Nano-knife and HiPeC treatments for advanced cancers. Set up costs for these total £100,000.
We aim to raise another £250,000 over the next five years towards research into the immunology and tumour micro-environment of pancreatic and neuroendocrine cancers.
A NET dietitian has been jointly funded with the Robert White Trust to help patients across the Wessex NET group area, including attendance at the weekly NET MDT as well as at the monthly NET clinics in Dorchester, Poole, Bournemouth, Southampton and Portsmouth. The role is also designed to include education of patients and other members of the clinical service around the region about dietary management of NET patients. (Funding started in May 2021 at a cost of £5k per month).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Planets is a Foundation Charitable Incorporated Organisation (CIO) and is governed in accordance with its constitution.
The only members of the CIO shall be those persons who are appointed as Trustees of the CIO, and all persons appointed as Trustees shall be admitted as members. Membership cannot be transferred to anyone else. A member shall cease to be a member immediately that he or she ceases to be a Trustee of the CIO for any reason.
Signed on behalf of the board
N.W. Pearce Trustee 20 January 2022
Page 4
PLANETS Cancer Charity Independent Examiners Report
Independent Examiner's Report to the trustees of PLANETS Cancer Charity
I report to the charity trustees on my examination of the accounts of PLANETS Cancer Charity for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 section 145 of the 2011 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
-
accounting records were not kept in accordance with section 130 of the 2011 Act ; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements under section 130 of the 2011 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P Underwood ACCA Morris Crocker Chartered Accountants Station House North Street Havant PO9 1QU Date:
Page 5
PLANETS Cancer Charity Statement of Financial Activities
For the year ended 31 March 2021
| Notes Income and endowments from: Donations and legacies 4 Charitable activities 5 Total Expenditure on: Raising funds 6 Charitable activities 7 Other 8 Total Net gains on investments Net (expenditure)/income Transfers between funds Net (expenditure)/income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds 2021 £ 74,103 730 |
Restricted funds 2021 £ 60,455 - |
Total funds 2021 £ 134,558 730 |
Total funds 2020 £ 156,049 20,798 |
|---|---|---|---|---|
| 74,833 - 3,619 181,480 |
60,455 - - - |
135,288 - 3,619 181,480 |
176,847 239 19,580 56,301 |
|
| 185,099 - |
- - |
185,099 - |
76,120 - |
|
| (110,266) - |
60,455 - |
(49,811) - |
100,727 - |
|
| (110,266) | 60,455 | (49,811) | 100,727 | |
| (110,266) 218,379 |
60,455 - |
(49,811) 218,379 |
100,727 117,652 |
|
| 108,113 | 60,455 | 168,568 | 218,379 |
Page 6
PLANETS Cancer Charity Summary Income and Expenditure Account For the year ended 31 March 2021
| Income Gross income for the year Expenditure Total expenditure for the year Net (expenditure)/income before tax for the year Net (expenditure )/income for the year |
2021 £ 135,288 135,288 185,099 185,099 (49,811) (49,811) |
2020 £ 176,847 |
|---|---|---|
| 176,847 | ||
| 76,120 | ||
| 76,120 | ||
| 100,727 | ||
| 100,727 |
Page 7
PLANETS Cancer Charity Balance Sheet
At 31 March 2021
| Company No. CEO11985 Notes 2021 £ Current assets Stocks 10 1,750 Debtors 11 - Cash at bank and in hand 167,298 169,048 Creditors:Amount falling due within one year 12 (480) Net current assets 168,568 Total assets less current liabilities 168,568 Net assets excluding pension asset or liability 168,568 Total net assets 168,568 The funds of the charity Restricted funds 13 Restricted income funds 60,455 60,455 Unrestricted funds 13 General funds 108,113 108,113 Reserves 13 Total funds 168,568 |
2020 £ 1,750 1,480 215,629 |
|---|---|
| 218,859 (480) |
|
| 218,379 218,379 |
|
| 218,379 | |
| 218,379 | |
| - | |
| - 218,379 |
|
| 218,379 | |
| 218,379 |
The financial statements were approved by the board of Trustees and authorised for issue on 20 January 2022
And signed on its behalf by:
N.W. Pearce Trustee 20 January 2022
Page 8
PLANETS Cancer Charity Statement of Cash flows For the year ended 31 March 2021
| Cash flows from operating activities Net (expenditure)/income per Statement of Financial Activities Adjustments for: Increase in stocks Decrease/(Increase) in trade and other receivables Decrease in trade and other payables Net cash (used in)/provided by operating activities Net cash from investing activities Net cash from financing activities Net (decrease)/increase in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year Components of cash and cash equivalents Cash and bank balances |
2021 £ (49,811) - 1,480 - (48,331) - - (48,331) 215,629 167,298 167,298 167,298 |
2020 £ 100,727 (1,010) (1,276) (1,755) |
|---|---|---|
| 96,686 | ||
| - | ||
| - | ||
| 96,686 | ||
| 118,943 | ||
| 215,629 | ||
| 215,629 | ||
| 215,629 |
Page 9
PLANETS Cancer Charity Notes to the Accounts
For the year ended 31 March 2021
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the income charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in legacies the the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
-
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market revaluation of fixed value at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 10
PLANETS Cancer Charity Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT expenditure which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, raising funds fundraising trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities charitable activities and services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
2 Company status
The company is a Foundation Charitable Incorporated Organisation.
Page 11
PLANETS Cancer Charity Notes to the Accounts
- 3 Statement of Financial Activities - prior year
| Income and endowments from: Donations and legacies Charitable activities Total Expenditure on: Raising funds Charitable activities Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 4 Income from donations and legacies Donations Legacies Ring-fenced Donations - IORT Ring Fenced Donations - R&D 5 Income from charitable activities Event Merchandising |
Unrestricted £ |
Unrestricted funds 2020 £ 149,049 20,798 169,847 239 19,580 56,301 76,120 93,727 93,727 93,727 117,652 211,379 Restricted £ - - 54,455 6,000 60,455 Unrestricted £ - 730 730 |
Restricted funds 2020 £ 7,000 - 7,000 - - - - 7,000 7,000 7,000 - 7,000 Total 2021 £ 74,103 - 54,455 6,000 134,558 Total 2021 £ - 730 730 |
Total funds 2020 £ 156,049 20,798 |
|---|---|---|---|---|
| 176,847 239 19,580 56,301 |
||||
| 76,120 | ||||
| 100,727 | ||||
| 100,727 | ||||
| 100,727 117,652 |
||||
| 218,379 | ||||
| Total 2020 £ 129,049 20,000 7,000 - |
||||
| 74,103 | ||||
| - | ||||
| - | ||||
| - | ||||
| 74,103 | 156,049 | |||
| Total 2020 £ 20,290 508 |
||||
| 20,798 |
Page 12
PLANETS Cancer Charity Notes to the Accounts
6 Expenditure on raising funds
| Costs of generating voluntary income Donations 7 Expenditure on charitable activities Expenditure on charitable activities Event Merchandising Advertising and Promotions Governance costs 8 Other expenditure Donor meeting expenses Patient support group Trustee meeting expenses Machinery purchase for hospital Motor and travel costs Premises costs General administrative costs Legal and professional costs |
Unrestricted £ (199) 453 3,365 3,619 Unrestricted £ 112 - 99 149,996 - 1,230 3,578 26,465 181,480 |
Total 2021 £ - - Total 2021 £ (199) 453 3,365 3,619 Total 2021 £ 112 - 99 149,996 - 1,230 3,578 26,465 181,480 |
Total 2020 £ 239 |
|---|---|---|---|
| 239 | |||
| Total 2020 £ 16,444 343 2,793 |
|||
| 19,580 | |||
| Total 2020 £ 341 4,995 215 20,000 219 1,025 3,791 25,715 |
|||
| 56,301 |
9 Staff costs
No employee received emoluments in excess of £60,000.
Page 13
PLANETS Cancer Charity Notes to the Accounts
10 Stocks
| 10 Stocks | ||
|---|---|---|
| Raw materials and consumables Carrying value analysed by activities Merchandising 11 Debtors Trade debtors 12 Creditors: amounts falling due within one year Accruals and deferred income |
2021 £ 1,750 1,750 2021 £ 1,750 1,750 2021 £ - - 2021 £ 480 480 |
2020 £ 1,750 |
| 1,750 | ||
| 2020 £ 1,750 |
||
| 1,750 | ||
| 2020 £ 1,480 |
||
| 1,480 | ||
| 2020 £ 480 |
||
| 480 |
Page 14
PLANETS Cancer Charity Notes to the Accounts
13 Movement in funds
| Restricted funds: Restricted income funds: Ring Fenced Donations - IORT Machine Ring Fenced Donations - R&D Total Unrestricted funds: General funds Revaluation Reserves: Total funds |
At 1 April 2020 - - |
Incoming resources (including other gains/losses) £ 54,455 6,000 60,455 74,833 135,288 |
Resources expended £ - - - (185,099) (185,099) |
At 31 March 2021 £ 54,455 6,000 |
|---|---|---|---|---|
| - | 60,455 | |||
| 218,379 | 108,113 | |||
| 218,379 | 168,568 |
Purposes and restrictions in relation to the funds:
Restricted funds: Ring Fenced Donations - IORT PLANETS hold a contract to pay the hospital monthly instalments for Machine the lease purchase of the IORT machine- Planets does not own it as it is gifted to the hospital. Ring Fenced Donations - R&D Research and Development donations for research conducted by an individual.
14 Analysis of net assets between funds
| Net current assets | Unrestricted funds £ 168,568 168,568 |
Total £ 168,568 |
|---|---|---|
| 168,568 |
Total net current assets are made up of £108,113 of unrestricted funds and £60,455 of restricted funds.
15 Reconciliation of net debt
| Cash and cash equivalents Net debt |
At 1 April 2020 £ |
Cash flows £ |
At 31 March 2021 £ |
|---|---|---|---|
| 215,629 | (48,331) | 167,298 | |
| 215,629 215,629 |
(48,331) (48,331) |
167,298 | |
| 167,298 |
Page 15
PLANETS Cancer Charity Notes to the Accounts
16 Related party disclosures
Controlling party
The company is a Foundation Charitable Incorporated Organisation and has no share capital; thus no single party controls the company.
Page 16
PLANETS Cancer Charity Detailed Statement of Financial Activities
For the year ended 31 March 2021
| Income and endowments from: Donations and legacies Donations Legacies Ring-fenced Donations - IORT Ring Fenced Donations - R&D Charitable activities Event Merchandising Total income and endowments Expenditure on: Costs of generating donations and legacies Donations Total of expenditure on raising funds Charitable activities Event Merchandising Advertising and Promotions Total of expenditure on charitable activities Other expenditure Donor meeting expenses Patient support group Trustee meeting expenses Machinery purchase for hospital Travel and subsistence Premises costs Rent Premises insurances |
Unrestricted funds 2021 £ 74,103 - - - |
Restricted funds 2021 £ - - 54,455 6,000 60,455 - - - 60,455 - - - - - - - - - - - - - - - - - - |
Total funds 2021 £ 74,103 - 54,455 6,000 134,558 - 730 730 135,288 - - - (199) 453 3,365 3,619 3,619 112 - 99 149,996 150,207 - - 650 580 1,230 |
Total funds 2020 £ 129,049 20,000 7,000 - |
|---|---|---|---|---|
| 74,103 | 156,049 | |||
| - 730 |
20,290 508 |
|||
| 730 | 20,798 | |||
| 74,833 - |
176,847 239 |
|||
| - | 239 | |||
| - (199) 453 3,365 |
239 16,444 343 2,793 |
|||
| 3,619 | 19,580 | |||
| 3,619 112 - 99 149,996 |
19,580 341 4,995 215 20,000 |
|||
| 150,207 | 25,551 | |||
| - | 219 | |||
| - | 219 | |||
| 650 580 |
450 575 |
|||
| 1,230 | 1,025 |
Page 17
PLANETS Cancer Charity Detailed Statement of Financial Activities
| General administrative costs, including depreciation and amortisation Bank charges Software, IT support and related costs Stationery and printing Sundry expenses Legal and professional costs Accountancy and bookkeeping Consultancy fees Management charges Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net (expenditure)/income Net (expenditure)/income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
242 1,349 1,987 - |
- - - - - - - - - - - - - 60,455 60,455 - 60,455 - 60,455 |
242 1,349 1,987 - 3,578 492 5,995 19,978 - 26,465 181,480 185,099 - (49,811) (49,811) - (49,811) 218,379 168,568 |
101 2,113 385 1,192 |
|---|---|---|---|---|
| 3,578 | 3,791 | |||
| 492 5,995 19,978 - |
480 - 25,035 200 |
|||
| 26,465 | 25,715 | |||
| 181,480 | 56,301 | |||
| 185,099 - |
76,120 - |
|||
| (110,266) | 100,727 | |||
| (110,266) - |
100,727 - |
|||
| (110,266) | 100,727 | |||
| 218,379 | 117,652 | |||
| 108,113 | 218,379 |
Page 18