| Trustees' Annual Report | for theperiod | ||||||
| **From ** | Period start date | To | Period end date | ||||
| 01 | 10 | 2022 | 30 | 09 | 2023 |
Section A Reference and administration details
Charity name The Teesside 500 Group
Other names charity is known by The 500 Group Registered charity number (if any) 1175569 Charity's principal address 61 Birchwood Road, Marton-In-Cleveland, Middlesbrough, Postcode TS7 8DD
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| William Woodward | Chair | |||
| Christopher Hall | Secretary | |||
| Mark Wilson | Treasurer | |||
| Michael Dowling | ||||
| JerryGlover | 01/10/2022 – 28/3/2023 | |||
| Adrian Beadnell | ||||
| John Atkin | ||||
| Adam Nicholson | ||||
| Elizabeth Hall | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for whole year | |||
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by members
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The objects of the CIO are to advance the education of the public in the history of public transport vehicles particularly but not exclusively from the Teesside Area by: 1. establishing and preserving for posterity a collection of public transport vehicles; and 2. by such other means as the Trustees may determine |
|---|---|
| Transport Events Attended by the Teesside 500 Group’s Vehicles Despite operational problems with one of our three active buses (Bristol VR RDC106R) we were still able to offer members a full and varied rally programme. A full list of our attendances is detailed below: Sunday 2ndOctober 2022: Northern National Restoration Group Open Day at Philadelphia. Sunday 9thOctober 2022: Yorkshire Dales Running Day at Skipton. Sunday 30thOctober 2022: Dewsbury Bus Museum End of Season Autumn Running Day. Tuesday 28thFebruary 2023: evening outing around Stockton, Norton and Yarm using Bristol VR RDC106R. Sunday 9thApril 2023: Kirkby Stephen & Brough Classic Commercial Vehicle Rally. Sunday 30thApril 2023: Workington Transport Heritage Trust Leyland National 51stAnniversary Event. Sunday 7thMay 2023: North East Bus Preservation Trust Metrocentre Bus and Coach Show. Saturday 13thMay 2023: Northern National Restoration Group Open Day at Philadelphia. Sunday 4thJune 2023: North West Vehicle Restoration Trust Annual Open Day in Kirkby, Merseyside. Sunday 18thJune 2023: North East Bus Preservation Trust Father’s Day Classic Vehicle Display at Durham. Tuesday 27thJune 2023: evening tour around the Bishop Auckland area visiting the sites of former independent bus companies’ depots. Saturday 22ndJuly 2023: Northern National Restoration Group Open Day at Philadelphia. Sunday 23rdJuly 2023: South Yorkshire Transport Trust Eastwood (Rotherham) Open Day. Tuesday 25thJuly 2023: Local tour to Hartlepool. Sunday 30thJuly 2023: Gathering at Sandtoft Trolleybus Museum. Saturday 19thAugust: Aycliffe Bus Museum, Running Day and Display. Monday 28thAugust 2023: North East Bus Preservation Trust historic vehicle event at Seaburn. Sunday 24thSeptember 2023: Dewsbury Bus Museum, Autumn Open Day. |
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We also participated in other community and heritage events as follows:
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Saturday 6[th] – Monday 8[th] May 2023: Dennis Loline JDC599 was on show at Beamish Museum for a three day event to mark fifty years of the Museum's transport system.
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Thursday 15[th] June 2023 and Thursday 17[th] August 2023: Dennis Loline JDC599 was displayed at two of the Great North Air Ambulance Service Car and Bike Nights to assist with fundraising.
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Saturday 9[th] - Sunday 10th September 2023: Dennis Loline participated in the Beamish Museum, Autumn Transport Gala
Vehicle accommodation, repair, maintenance and restoration
Of our seven vehicles, three (JDC599, RDC106R and M223SVN) were operational in the year with current MOTs. We invested a total of £12,926 in the accommodation, repair, maintenance and restoration of our vehicles.
Cleveland Transit 1995 Volvo Olympian M223SVN
A sum of £2,000 was spent on a full re-trim of all seats on the bus, replacing its existing seat covers with authentic moquette of the same design as carried by the bus when it was new in service in 1995.
A further £2,794 was spent during the year on restoration and general maintenance including a full engine and gearbox service, floor repairs, replacement compressor and brake pipes, replacement lights together with the purchase of a range of spare parts.
Middlesbrough Corporation Transport 1958 Dennis Loline JDC599
JDC599 suffered no significant maintenance issues and was available for the full season of events. A total of £641 was spent on maintenance of the bus including a full engine service and repairs to the exhaust. Cleveland Transit 1977 Bristol VR RDC106R
In April 2023 the bus developed a serious engine fault which was diagnosed as being caused by failed cylinder head gaskets. The bus remained off the road for the rest of the year for the rebuilding of its engine being undertaken by external professionals. A total of £4,167 was incurred during the year on repairs to the bus. Teesside Municipal Transport 1972 Daimler Fleetline JDC544L
JDC544L was sent to an external repairer in 2018 from remedial work to its chassis. With further corrosion to the chassis having been uncovered during 2022 we had to revise our expectations regarding the project’s likely completion date. Gradual progress is being made but realistically we do not expect the repairs to be completed until the end of 2025 at the earliest.
Tees-side Railless Traction Board 1967 Leyland PD2 JVN40E
Given our other vehicles’ demands upon our team of volunteers, only limited further progress has been made on the restoration of JVN40E.
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Stagecoach on Teesside 2004 MAN 18.220 NK54BFE
Since being purchased in October 2020, NK54BFE has been safely stored undercover. A new set of six replacement tyres were purchased and fitted during the year at a cost of £1,584 and a full engine service was undertaken. Bodywork repairs to the front skirt and the repair of the offside rear inner wheel arch liner remain to be done before the bus can be put forward for MOT Test.
Cleveland Transit 1998 Volvo Olympian R833OVN
Since being purchased, this vehicle remained stored at an external location as a non-runner.
During the year the Trustees established the scale of remedial work that needed to be undertaken to restore the vehicle, including to its floor, bodywork, roof and also the replacement engine. The bus is in a significantly worse condition than our other Olympian 223 (M223SVN) when that bus was bought.
The Trustees determined that it would be in the Charity’s best interests to sell R833OVN. Relevant factors considered included:
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The vehicle’s current state of disrepair both mechanically and with regard to its bodywork.
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The scale of resources (both financial and human) that would be required to restore it.
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How diverting such resources to R833OVN could adversely affect our other projects.
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That we already have Olympian M223SVN as a suitable vehicle to be used on longer outings.
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That R833OVN is not unique or of any special historical significance (the Olympian / Alexander design was a standard across the Stagecoach Group and other examples are already preserved).
In June 2023, the Trustees invited offers from the membership to purchase R833OVN as a restoration project in an individual capacity but no offers were forthcoming. The bus was sold to a commercial bus operator in October 2023.
Activities for the Membership
Monthly meetings are held for members at which the Trustees provide updates on vehicles and events before a main presentation on a transport-related theme either by one of the members or by a guest speaker. Meetings are usually attended by approximately thirty members and friends.
We continue to seek to maintain our members’ interest and engagement by the use of social media and our bi-monthly Newsletter. In addition to up-to-date news, our Newsletter contains a wide range of articles of an historic nature.
Our main Facebook page continues to carry our news to a wider audience. Our Teesside 500 Group website also keeps members and the general public informed of our activities.
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Historic Archive
We have continued to develop our archive of historic transport-related materials including photographs, timetables, fare tables and maps. There is an ongoing process to record these digitally in order to assist with current and future historic research and also in conjunction with our activities to educate the public about the history of bus operations.
Additional details of objectives and activities (Optional information)
Contribution Made by Volunteers The Teesside 500 Group’s activities are wholly dependent upon the input of volunteers – including the Trustees, members and colleagues from other bus preservation groups. There is a core pool of approximately 7-8 drivers who share the task of driving the buses to and from the many events attended over the course You may choose to include of the year. further statements, where relevant, about: There is also a core team of volunteers to undertake the general repairs policy on grantmaking; and maintenance of the vehicles. policy programme related Even when work has to be commercially outsourced, our preference, all investment; other considerations being equal, is to deal with suppliers who specialise contribution made by in working with or supporting the Heritage Sector. volunteers.
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
We undertook a wide and varied programme of events, attending fifteen historic vehicle rallies during the year together with providing three evening outings on historic buses for our members.
We have continued to develop links with local museums and other local transport history charities for the purpose of developing an archive of historic material. In particular we have strengthened our relationship with Beamish Museum in order to support the museum’s development of new exhibits themed upon life in the 1950s. Our 1958 Dennis Loline JDC599 was made available to Beamish Museum for five days during the year.
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Section E Financial review As at 30 September 2023, a total cash reserve of £12,474 was held, a reduction of £3.535 againsl the balan held at 30, September 2022. Brief statement of the charity's policy on reserves Of this reserve a sum of £2,400 has been allocated for Ihe remedial chassis work being undertaken on Daimler Fleetline JDC544L. Details of any funds materially in deficit None Further financial review details Ioptional inforniation) You may choose to include additional information, where relevant about: the charity's principal sources of funds {including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional infonnation Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full naMs) Position leg Secretary, Chair, etcl 5kJJ M ISLJE JoODWARTr. CHAIRMA rREASu£L£ Date TAR M8r¢h 2012
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Charity Name No (if any)
The Teesside 500 Group 1175569
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/10/2022 30/09/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Sales and related income 3,592 - - 3,592 5,430
Membership Subscriptions 1,703 - - 1,703 1,889
Donations (Members) 9,585 - - 9,585 5,860
Donations (External) 699 - - 699 1,169
15,579 - - 15,579 14,348
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
Proceeds from sale of shares 756 - - 756 -
- - - - -
Sub total 756 - - 756 -
Total receipts 16 335, - - 16 335, 14 348,
A3 Payments
Cost of Sales 758 - - 758 201
Vehicle Repairs and Maintenance 10,926 - - 10,926 3,112
Fuel 2,497 - - 2,497 2,480
Road fund duty and Insurance 1,833 - - 1,833 1,759
Breakdown Cover 362 - - 362 462
Members' Newsletter Production 1,434 - - 1,434 1,263
Sundry 32 - - 32 131
Payment of Creditors 28 - - 28 -
- - - - -
Sub total [ 17,870 ] - - 17,870 9,408
A4 Asset and investment
purchases, (see table)
Volvo Olympian M223SVN 2,000 - - 2,000 -
Sub total [ 2,000 ] - - 2,000 -
Total payments 19,870 - - 19,870 9,408
Net of receipts/(payments) - 3,535 - - - 3,535 4,940
A5 Transfers between funds - - - - -
A6 Cash funds last year end 16,009 - - 16,009 11,069
Cash funds this year end 12,474 - - 12,474 16,009
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CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period Unrestncted fund$ to nearest É Restricietty funds to nearest£ Endowmènt funds to r•eara$t£ CatEgores Details 81 Cash funds 11. Curty)t kntyJnt 15 Cath In HaThJ Total cash funds 12A74 511 Unrestricted funds Restricted funds Endowment funds Detalls to nparest £ to nearetst£ to noaresl £ 82 Othèr monetary assets FUNJ to whlch awl t•lon Detai15 Cost lorAlors•11 Cuffoni valuo Fund lo whlch 4$$01 b•1¢ UrKestrLd Details Daimr Fle1 JOC544L Ct Iopi+ontll Current ¥81ue 84 A889ts retained for the charity'$ own uso 1.3SO tnn15 Lc4ir* JDC599 6,lJ32 Leybr(I P02j0e 1,240 8risirJ VR AD¢1 18.204 vW)(4>yTh M223SVN 10.66B Vd¥o¢)yw4n R8330VN N NK54BFE Fund lo whKh Arno¥Trtdut When due Detai15 B5 Liabilitle8 671 Signed by one or trustees on behalf of all the Irus'.ees Date of roval S(gn ure Print Name MIAk klLO LFI WocJwpR 1217 CCXX R2 accowls ISSI 1210712024