Treasurer’s Report for the AGM held on Monday, 19th February 2024
A copy of the Receipts and Payments statement for year ended 31/12/2023 is available for everybody to see at this meeting. If anybody has any particular questions about the accounts, please let me know.
My file is also available to view if necessary.
The accounts have been examined by Marian Yates, who was elected as our honorary auditor at last year’s AGM. She has certified that they are a true representation of the company’s financial records for 2023, and these figures will be reported to the Charity Commission later in the year.
STATEMENT OF RECEIPTS AND PAYMENTS FOR FINANCIAL YEAR – 01/01/2023 31/12/2023
| RECEIPTS 2023 | |
|---|---|
| Sundrie | £2,224. |
| s | 58 |
| Charitable | £4,612. |
| grants | 68 |
| £1,555. | |
| Members subcriptions | 00 |
| NODA awards | £700.00 |
| Rehearsal and audition | |
| fees | £453.76 |
| £11,985 | |
| School of Rock tickets | .47 |
| School of Rock other | £2,935. |
| income | 00 |
| PANTO 2023 | £12,292 |
| tickets | .00 |
| PANTO 2023 other | £2,704. |
| income | 41 |
| Fundraising | £2,730. |
| events | 58 |
| Gift Aid | £0.00 |
| Scenery & Costume hire | £200.00 |
| £42,393 | |
| TOTAL RECEIPTS | .48 |
PAYMENTS 2023
| Sundrie | £3,930. |
|---|---|
| s | 69 |
| £2,547. | |
| Storage | 00 |
| General scenery, props, | £5,883. |
| costumes | 25 |
| NODA | |
| membership | £215.00 |
| NODA insurance | £864.60 |
| NODA awards | £640.29 |
| £18,902 | |
| School of Rock | .38 |
| £9,362. | |
| PANTO 2023 | 63 |
| Fundraising | |
| events | £376.31 |
| £1,333. | |
| 2024 shows | 27 |
| 2025 shows | £500.00 |
| Scenery and Costume hire | |
| postage etc. | £95.98 |
| TOTAL | £45,021 |
| PAYMENTS | .90 |
This represents a loss for the year of £2628.42
At the year end, the company had a bank balance of £35,180.92 and £4.16 in cash. There were no outstanding cheques or payments.
You will see from the ‘Receipts and Expenses’ sheet that 2023 has been another good year for the company. Unfortunately, the overall figures for the year do show a loss, but this is largely due to our ongoing, unavoidable expenses for storage and insurance.
Despite good ticket sales for ‘School of Rock’, the show sadly made a loss of just under £4000. This was in spite of the committee keeping as tight a control of expenses as possible. We do expect to spend out a lot of money in producing a full musical show, and we have to accept a certain amount of risk to enable the company and our members to perform in musicals. Just to let you know, the performing rights fees and hire fees for the show were £2908 (including a deposit paid last year of £810, which appeared in the 2022 accounts.) In addition, the fees for the musicians and MD were £4800, and that is before costs such as Merchants, advertising, box office fees, etc. etc.
Happily, we made a profit on the pantomime, which is the show that usually makes the largest contribution to our company funds. This year, the panto made a profit of over £5600, which thankfully cancelled out the loss on ‘School of Rock’.
We have started to try other ways of raising funds this year, thanks to our fantastic backstage and costume teams, and their weekend helpers. Last year, we hired out the desks and set from Matilda, and this year we hired out the costumes from the show. The costumes from School of Rock are also being hired out soon. It’s good to see this extra source of income. It is something that the company planned on doing many years ago, but never actually got around to. We have also been fortunate to be able to buy things from other groups. It’s a whole new world out there, where people are helping each other out.
Thanks to everyone who supported the shows in so many ways. Ticket sales are always crucial to our income, and your efforts in distributing flyers, buying and wearing the T-shirts when out and about, are much appreciated. We raised £2,354 from our ownfundraising in 2023. This includes the Easter and Christmas bingo nights, and the bag packing event at ASDA. Thank you to everyone who came along to these. Please do your best to support the events we have planned for this year.
Charity - In addition to our own fundraising we received a grant of £500 from ASDA, through their green token scheme, and an additional £4112.68 from the Co-op Community fundraising scheme. Thank you to everyone who supported the company by voting for us, or by shopping in the Co-op. We aim to spend the Co-op money to improve our storage facilities at Eshe, in the near future, and hopefully to one day enhance the stage area so we can do some performances there.
I plan to put in a claim for gift aid soon, and we should receive a welcome contribution from the tax man. Unfortunately, since we have not been able to do any bag-packing, we won’t be able to claim much under the small donations scheme (only the bucket collections will count.)
Finally, if you are one of the ‘older’ members of the company, you may be wondering why we are not in St. Luke’s tonight. Sadly, after over 40 years of using St Luke’s hall, they have put up their rental charges so much that we can no longer afford to rehearse there. We have also moved our bingo nights to St Nicholas’ hall, since St Lukes wanted to charge us even more for a one-off booking. We miss being there after all this time, but as a committee, we need to keep the day to day expenses to a minimum. We are very grateful that we have been able to secure
Monday evenings here at the Waterloo Community Centre, and hope to be here for many years to come.
Here's to a very successful 2024!
Clare Hyams, Hon Treasurer
19[th] February 2024
STATEMENT OF RECEIPTS AND PAYMENTS FOR FINANCIAL YEAR 01/01/20
| RECEIPTS 2023 | |
|---|---|
| Sundries | £2,224.58 |
| Charitable grants | £4,612.68 |
| Members subcriptions | £1,555.00 |
| NODA awards | £700.00 |
| Rehearsal and audition fees | £453.76 |
| School of Rock tickets | £11,985.47 |
| School of Rock other income | £2,935.00 |
| PANTO 2023 tickets | £12,292.00 |
| PANTO 2023 other income | £2,704.41 |
| Fundraising events | £2,730.58 |
| Gift Aid | £0.00 |
| Scenery & Costume hire | £200.00 |
| TOTAL RECEIPTS | £42,393.48 |
| PAYMENTS 2023 | |
| Sundries | £3,930.69 |
| Storage | £2,547.00 |
| General scenery, props, costumes | £5,883.25 |
| NODA membership | £215.00 |
| NODA insurance | £864.60 |
| NODA awards | £640.29 |
| School of Rock | £18,902.38 |
| PANTO 2023 | £9,362.63 |
| Fundraising events | £376.31 |
| 2024 shows | £1,333.27 |
| 2025 shows | £500.00 |
| Scenery and Costume hire postage etc. | £95.98 |
| TOTAL PAYMENTS | £45,021.90 |
This represents a loss for the year of £2628.42
At the year end, the company had a bank balance of £35,180.92 and £4.16 in cash. There were no outstanding cheques or payments.
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