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2021-05-31-accounts

Trustees’ annual report (including Directors’ report) for the period

From: 01/06/2020

To: 31/05/2021

Charity name: Friends of King Alfred Buses

Charity registration number: 1175535

Company number: 11031147

Objectives and activities

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SORP reference
Summary of the purposes of Para 1.17 In accordance with clause 5.1 of the charity’s
the charity as set out in its Articles of Association Constitution ‘To purchase,
governing document maintain, restore and preserve for the benefit of
the public, vehicles, artefacts, archive material
and other items which pertain to and reflect the
transport heritage and character of R. Chisnell &
Sons Ltd (t/a King Alfred Motor Services) and
other bus and coach operations in the City of
Winchester and the surrounding areas’.
Summary of the main Para 1.17 and In planning activities for the year (and for the
activities in relation to those 1.19 longer term) the Trustees have at all times been
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Objectives and activities Objectives and activities Objectives and activities
SORP reference
Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
In accordance with clause 5.1 of the charity’s
Articles of Association Constitution ‘To purchase,
maintain, restore and preserve for the benefit of
the public, vehicles, artefacts, archive material
and other items which pertain to and reflect the
transport heritage and character of R. Chisnell &
Sons Ltd (t/a King Alfred Motor Services) and
other bus and coach operations in the City of
Winchester and the surroundingareas’.
Summary of the main
activities in relation to those		 Para 1.17 and
1.19		 In planning activities for the year (and for the
longer term) the Trustees have at all times been
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 mindful of the Charity Commission’s guidance on
public benefit. In practical terms, this has in the
past taken the form of attendance by FoKAB -
owned historic vehicles at numerous heritage-
related events at various venues in southern
England, where in most cases members of the
public have had the opportunity to travel on a
variety of FoKAB-owned vehicles. In common
with almost every other organisation the Charity
was affected by the Coronavirus pandemic with
the result that the only outdoor activities during
the year under review were a members’ outing
in July 2020 and a static display (with some
running but without passengers) in conjunction
with the Heritage Open Days event in
September 2020. A main running day had been
planned for May 2021 but with so much
uncertainty in early 2021 it was postponed and
ran successfully in September 2021. All FoKAB
facilities were closed during the lockdowns and
the buses were stopped, with support activities
continuing on Zoom.
It is intended for the future to continue the
pattern of a fairly small event in January, a much
larger one in the spring and another in the
autumn,the latter aspart of the wider Heritage

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Open Days initiative organised by Winchester
City Council in partnership with other heritage
bodies. Looking to the future, the Trustees
remain conscious of the need to seek a more
suitable base for the collection. It was noted in
last year’s report that late in the 2019/2020
reporting year we had received notice to vacate
our principal storage location. New premises
were found (albeit at a much higher rent) and
delayed by the early 2021 lockdown the move to
the new premises was completed at Easter
2021. The new premises provide security of
tenure for at least until November 2023 but the
need for long term security remains. The 18
vehicles in FoKAB’s stewardship are now stored
at three different locations, none of which has
longterm security of tenure nor is suitable for
access by the general public. Attention
continues to focus on this area, although with
the high property prices and planning
restrictions associated with the Winchester area
no suitable opportunities were identified during
the reporting year.
Statement confirming Para 1.18 The trustees have regard to the guidance issued
whether the trustees have by the Charity Commission on public benefit at
had regard to the guidance all times.
issued by the Charity
Commission on public
benefit
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Additional information (optional) You may choose to include further statements where relevant about:

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SORP reference
The contribution made by volunteers is critical
to FoKAB’s ongoing success. All operational and
Para 1.38
Contribution made by administrative tasks are carried out entirely by
volunteers unpaid volunteers drawn from the membership,
as is the great majority of engineering and
restoration activity. Without such enthusiastic
support, FoKAB would simply be unable to
continue its present level of achievement.
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Achievements and performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Running Days make a significant contribution to
FoKAB funds, mainly through the sale of
programmes, the income from rents on sales
stalls and sundry donations and it is unfortunate
that that planned for May 2021 had to be
cancelled due to the uncertainty caused by the
pandemic. However, this has not resulted in
reduced overall earnings for the year: on the
contrary, earnings were significantly up on any
previous year because of a substantial increase
in donations principally to cover the cost of
restoration of one particular vehicle. This – a
major achievement in itself - plus ongoing
maintenance of other vehicles means that
FOKAB is well placed to take advantage of the
opportunities to display our vehicles (the oldest
of which is now over ninety years old) and carry
out our charitable objectives during calendar
year 2022 and into the future. Although the
major restoration referred to above was
undertaken commercially, most of the day to
day maintenance (as well as restoration of other
vehicles) is carried out by a small team of unpaid
volunteers. Thanks to their efforts it is possible
for FoKAB to continue to spread the word about
‘King Alfred’ and its historic role in public
transport in Hampshire.

Financial review

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Review of the charity’s Para 1.21 The board of trustees is satisfied that the
financial position at the end charity's assets are available and adequate
of the period
to fulfil its obligations.
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Financial review Financial review Financial review
Review of the charity’s
financial position at the end
of the period
Para 1.21
The board of trustees is satisfied that the
charity's assets are available and adequate
to fulfil its obligations.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The nature of the charity’s activities in restoring
and maintaining a collection of 17 historic motor
vehicles requires a significant sum ‘in hand’
against contingencies such as major component
overhaul or replacement. Against this
background, the charity’s Investment & Reserves
Policy specifies that at least £15k will be held in
current account (unrestricted funds),
representing a typical six months’ outgoings.
Beyond that, an uncapped amount is held in a
deposit account, raised predominantly from
legacies and donations, primarily for the
purpose of eventual acquisition of permanent
premises. Future policy will focuson continuing
to build financial resources in readiness for
propertyacquisition aimed at securingthe
charity’s long-term future. In the short term,
some of this fund may be needed to cover the
increased rent at the new premises against a
background of reduced fundraising
opportunities arising from the coronavirus
pandemic and associated recession. However,
the net position will be mitigated through
contributions from members.
Amount of reserves held Para 1.22 £118,427.13
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None. The charity has sufficient reserves
and support of the members to be
considered a going concern.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Main sources of funding are donations from
supporters, from membership fees, from
legacies, and from sales and stall income
associated with the Running Day and other
events.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 Although the Covid pandemic caused the
cancellation of the “Mini” Running Day which
was to have taken place in January 2021 and the
main Running Day planned for May 2021 and
most of the summer events that FOKAB usually
attends, the running of a successful event in
September 2021 (after the reporting year)
supports the trustees’ belief that interest in the
group’s activities (both from members and from
the public) remains strong and that such events
as we are able to organise will be well supported
and once circumstances allow will allow fund
raising and delivery of public benefit comparable
with that of previous years. The second relevant
risk affecting FOKAB is the absence of security of
tenure in relation to the various premises where
the buses are stored. As already noted, the
group has been successful in finding alternative
promises and took up occupation in December
2020. The rent for the new premises is
considerablymore and whilst we now have the

opportunity to recover some of the cost by making surplus space available to a number of members who themselves own vintage vehicles , there is still the risk that we might be required to vacate the other premises we occupy or that the respective landlords might seek to increase the rent to an unaffordable level. Accordingly, the trustees continue to look for alternative sources of funds and to pursue the long-term objective of owning our own accommodation.

Structure, governance and management

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Description of charity’s
trusts:
Type of governing document: Para 1.25 Memorandum & Articles of Association
for example, trust deed, (incorporated at Companies House on 25th
memorandum and articles of
October 2017).
association etc
How is the charity Para 1.25 Charitable Company Limited by Guarantee
constituted? (CLG) with 200 members.
for example limited company,
unincorporated association,
CIO
Trustee selection methods Para 1.25 Trustees are appointed or reappointed by
including details of any election by the members of the CLG at the
constitutional provisions e.g.
Annual General Meeting held in October
election to post or name of
each year, in accordance with the Articles of
any person or body entitled
Association. The principle adopted is that
to appoint one or more
trustees each year one third of the Trustees shall
retire but may stand for re-election.
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Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 Trustees are appointed or reappointed by
election by the members of the CLG at the
Annual General Meeting usually held in
October each year, in accordance with the
Articles of Association. The principle
adopted is that each year one third of the
Trustees shall retire but may stand for re-
election.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 FoKAB is a member of Community First
Havant & East Hampshire (CFHEH) enabling
Trustees to attend courses explaining the
responsibilities of a registered charity and
their role in its management.

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FoKAB is also a member of the National
Association of Road Transport Museums
(NARTM) which provides useful advice and
the opportunity to exchange ideas on ‘best
practice’ with other organisations with
similar aims. Membership is also
maintained of individual ‘marque’ clubs (e.g.
for Albion, Dennis, Leyland vehicles) who are
able to assist restoration, especially in
sourcing rare skills or replacement parts.
An informal and cordial relationship is also
maintained with bodies such as Winchester
City Council and Winchester Discovery
Centre, including attendance by historic
vehicles at appropriate events and other
participation in heritage activities.
The Trustees see that appropriate
insurances are in place to cover motoring
risks, asset values and public liability. A
Health & Safety sub-committee meets when
required and provides advice to minimise
risks to volunteer workers and the wider
public.
All trustees give their time on an entirely
voluntary basis and receive no remuneration
or other benefits.
Friends of King Alfred Buses is the sole
Para 1.51 shareholder of a dormant company, King
Relationship with any related Alfred Motor Services Limited. The
parties
company number is 12587632
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Reference and administrative details

Charity name Friends of King Alfred Buses
Other name the charity uses ‘FoKAB’
Registered charity number 1175535
Charity’s principal address 34 High Street, Nutfield, Redhill, RH1 4HQ

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 James D.F. Freeman Chairman
2 David R. Morgan Secretary
3 Stephen G. Bigley Treasurer
4 Roger Harris
5 Dave Ledbury
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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–
Corporate trustees names of the directors at the date the report was approved
Director name
Stephen G. Bigley
James D.F. Freeman
Roger Harris
David Ledbury
David Morgan
Henry Pratt
Nicholas Richardson (appointed 8 [th] May 2021)
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Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (optional information)

Names and addresses of advisers (optional information) addresses of advisers (optional information)
Type of
adviser		 Name
Address
Solicitor Helen Harvie
H3 Solicitors, 1 Oak Place, Rosier Business Park, Coneyhurst
Road, Billingshurst RH14 9DE

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

Signature(s) S Bigley Full name(s) S Bigley Position (for example Director Secretary, Chair, etc) Date

Friends of King Alfred Buses CharityNo 1175535
CompanyNo 11031147
Annualaccountsforthe period
Period start date
1st June 2020		 To Period end
date
31st May 2021

Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note
10048
S01
S02
S03
S04
S05
S06
S07
Expenditure (Notes 6)
Expenditure on:
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
Extraordinary items
S18
S19
S20
Other gains/(losses)
S21
S22
Reconciliation of
funds:
S23
S24
Income (Note 3)
Charitable activities
Other recognised gains/(losses):
Separate material expense item
Total funds brought forward
Raising funds
Separate material item of income
Other
Other
Donations and legacies
Net movement in funds
Total funds carried forward
Total
Net income/(expenditure) after tax
before investment gains/(losses)
Net income/(expenditure)
Transfers between funds
Other trading activities
Gains and losses on revaluation of fixed assets for the
charity’s own use
Charitable activities
Investments
Net income/(expenditure) before tax for
the reporting period
Total
Recommended categories by activity
Income and endowments from:		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03		 Total funds
Prior year
funds
£
£
F04
F05		 Total funds
Prior year
funds
£
£
F04
F05
72,263 - - 72,263 57,095
- - - -
13,765 - - 13,765 6,676
34 - - 34 110
- - - -
- - - 874
86,062 - - 86,062 64,755
- - - 4,490
84,203 - - 84,203 42,738
15,000
- - - - -
84,203 - - 84,203 62,228
1,859 - - 1,859 2,527
- - - - -
1,859 - - 1,859 2,527
- - - - -
1,859 - - 1,859 2,527
- - - - -
- - - - -
- - - - -
- - - - -
1,859 - - 1,859 2,527
282,048 - - 282,048 279,521
283,907 - - 283,907 282,048

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Friends of King Alfred Buses Charity No
Company No		 1175535
11031147
Section B Balance sheet
Guidance Note
Fixed assets
Intangible assets (Note 15)
B01
Tangible assets (Note 14)
B02
Heritage assets (Note 16)
B03
Investments (Note 17)
B04
Total fixed assets
B05
Current assets
Stocks (Note 18)
B06
Debtors (Note 19)
B07
Investments (Note 17.4)
B08
Cash at bank and in hand (Note 24)
B09
Total current assets
B10
Creditors: amounts falling due within
one year (Note 20)
B11
Net current assets/(liabilities)
B12
Total assets less current liabilities
B13
Creditors: amounts falling due after
one year (Note 20)
B14
Provisions for liabilities
B15
Total net assets or liabilities
B16
Funds of the Charity
Endowment funds (Note 27)
B17
Restricted income funds (Note 27)
B18
Unrestricted funds
B19
Revaluation reserve
B20
Fair value reserve
B21
Total funds
B22		 Unrestricted
funds
£
F01
Restricted
income
funds
£
F02		 Endowment
funds
£
F03		 Total this
year
£
F04		 Total last
year
£
F05
- - - - -
15,000 - - 15,000 15,000
146,000 - - 146,000 146,000
- - - - -
161,000 - - 161,000 161,000
- - - - -
5,000 - - 5,000 -
- - - - -
118,427 - - 118,427 121,568
123,427 - - 123,427 121,568
520 - - 520 520
122,907 - - 122,907 121,048
283,907 - - 283,907 282,048
- - - - -
- - - -
283,907 - - 283,907 282,048
- - -
- - -
283,907 - 283,907 282,048
-
283,907 - - 283,907 282,048

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

ect to the small companies regime and in accordance with FRS102 SORP.
Signed by one or two trustees/directors on behalf of all the
trustees/directors
Signature of director authenticating accounts being sent to
Companies House		 Print Name Date of
approval
dd/mm/yyyy
S G Bigley 05/02/2022
Signature Date
dd/mm/yyyy
05/02/2022

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Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

• the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014

The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support
the conclusion that the charity is a going
concern;
Disclosure of any uncertainties that make the
going concern assumption doubtful;
Where accounts are not prepared on a going
concern basis, please disclose this fact
together with the basis on which the trustees
prepared the accounts and the reason why the
charity is not regarded as a going concern.		 The charity's trustees have assessed that the charity has
sufficient cash reserves to continue its operations and meet its
liabilities as they fall due for at least the next 12 month period.
Therefore it is deemed appropriate to prepare the accounts on
a going concern basis.
Not applicable
Not applicable

1.3 Change of accounting policy

The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note { }.

Yes
No		 * -Tick as appropriate

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).

Yes
No		 * -Tick as appropriate

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS102 SORP).

Yes
No		 * -Tick as appropriate

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Section C Notes to the accounts (cont)

Note 2 Accounting policies

Recognition of income
This is included in the accounts when receipt is probable and the amount receivable can
be measured reliably.
Insurance claims are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other
income in the SoFA.
These are included in the Statement of Financial Activities (SoFA) when:
 the charity becomes entitled to the resources;
 it is more likely than not that the trustees will receive the resources;
 the monetary value can be measured with sufficient reliability.
Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift
and is treated as an addition to the same fund as the initial donation unless the donor or
the terms of the appeal have specified otherwise.
There has been no offsetting of assets and liabilities, or income and expenses, unless
required or permitted by the FRS 102 SORP or FRS 102.
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.
Membership subscriptions received in the nature of a gift are recognised in Donations
and Legacies.
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
Offsetting
Grants and donations
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on
receipt. In the reporting period in which the stocks are distributed, they are recognised
as an expense at the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance
sheet. On its sale the value of stock is charged against 'Income from other trading
activities' and the proceeds from sale are also recognised as 'Income from other trading
activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
Government grants
The charity has received government grants in the reporting period
Legacies
Tax reclaims on
donations and gifts
Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient assets in
the estate and any conditions attached to the legacy are either within the control of the
charity or have been met.
Income from membership
subscriptions
Income from interest,
royalties and dividends
The charity has incurred expenditure on support costs.
Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
heading in the SOFA.
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.
Support costs
Settlement of insurance
claims
2.2 INCOME
Donated goods
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
Volunteer help
The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.
Donated services and
facilities
Contractual income and
performance related
grants		 Yes
No
N/a*		 Yes
No
N/a*		 Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*

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Grants with performance
conditions
2.4 ASSETS
Stocks held for sale as part of non-charitable trade are measured at the lower or cost or
net realisable value.
Goods or services provided as part of a charitable activity are measured at net
realisable value based on the service potential provided by items of stock.
Debtors (including trade debtors and loans receivable) are measured on initial
recognition at settlement amount after any trade discounts or amount advanced by the
charity. Subsequently, they are measured at the cash or other consideration expected
to be received.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the
contract.
They are valued at fair value except where they qualify as basic financial instruments.
They are valued at cost.
They are valued at cost.
The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through custody
or legal rights. The amortisation rates and methods used are disclosed in note 15.
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation
rates and methods used as disclosed in note 16.
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments
Intangible fixed assets
2.3 EXPENDITURE AND LIABILITIES
The charity accounts for basic financial instruments on initial recognition as per
paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS102 SORP.
Tangible fixed assets for
use by charity
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of
the obligation can be measured with reasonable certainty.
Grants payable without
performance conditions
The depreciation rates and methods used are disclosed in note 14.
They are valued at cost.
Debtors
Deferred income
No material item of deferred income has been included in the accounts.
Provisions for liabilities
A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date
Basic financial
instruments
Stocks and work in
progress
Heritage assets
Current asset
investments
This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the
year.
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property costs
by floor areas, or per capita, staff costs by the time spent and other costs by their
usage.
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
The charity has creditors which are measured at settlement amounts less any trade
discounts
These are capitalised if they can be used for more than one year, and cost at least
Investment gains and
losses
Fixed asset investments in quoted shares, traded bonds and similar investments are
valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.
Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
The charity has investments which it holds for resale or pending their sale and cash and
cash equivalents with a maturity date less than one year. These include cash on
deposit and cash equivalents with a maturity of loss than one year held for investment
purposes rather than to meet short-term cash commitments as they fall due.
Governance and support
costs
Creditors
Redundancy cost
The charity made no redundancy payments during the reporting period.
Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
Investments		 Yes
No
N/a*		 Yes
No
N/a*		 Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
£1,000
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*
Yes
No
N/a*

5

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Donations andgifts
61,944- -61,944 31,371
Gift Aid
10,319- -10,319 9,747
Legacies
- - - 406
General grants provided by government/other
charities
- - - -
Membership subscriptions and sponsorships
which are in substance donations
- - -5,523
Donatedgoods,facilities and services
- - - 10,048
Other
- - - -
Total 72,263 - - 72,263 57,095
- - - - -
Vehicle "runningdays"
- - -6,759
- - - - -
Other
- - - - -
Total
- - - -6,759
- - - - -
Sale of surplus items and FoKAB branded
items
2,847- -2,847 791
- - - - -
Other
- - - - -
Total 2,847 - -2,847 791
Interest income
34- -34 110
Dividend income
- - - - -
Rental and leasingincome
10,918- -10,918
-
Other
- - - - -
Total 10,952 - - 10,952 110
- - - - -
- - - - -
- - - - -
- - - - -
Total
- - - - -
Conversion of endowment funds into income
- - - - -
Gain on disposal of a tangible fixed asset
held for charity's own use
- - - - -
Gain on disposal of a programme related
investment
- - - - -
Royalties from the exploitation of intellectual
propertyrights
- - - - -
Other
- - - - -
Total
- - - - -
86,062 - - 86,062 64,755
Other information:
Charitable
activities:
Separate
material item
of income
Other:
Income from
investments:
Other trading
activities:
Note 3 Income
Analysis of income
Donations
and legacies:
TOTAL INCOME		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Income
Analysis of income		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Income
Analysis of income		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Income
Analysis of income		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Income
Analysis of income		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Income
Analysis of income		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
Prior year
£
£
Income
Analysis of income
Donations andgifts 61,944 - - 61,944 31,371
Gift Aid 10,319 - - 10,319 9,747
Legacies - - - 406
General grants provided by government/other
charities		 - - - -
Membership subscriptions and sponsorships
which are in substance donations		 - - - 5,523
Donatedgoods,facilities and services - - - 10,048
Other - - - -
Total 72,263 - - 72,263 57,095
- - - - -
Vehicle "runningdays" - - - 6,759
- - - - -
Other - - - - -
Total - - - - 6,759
- - - - -
Sale of surplus items and FoKAB branded
items		 2,847 - - 2,847 791
- - - - -
Other - - - - -
Total 2,847 - - 2,847 791
Interest income 34 - - 34 110
Dividend income - - - - -
Rental and leasingincome 10,918 - - 10,918 -
Other - - - - -
Total 10,952 - - 10,952 110
- - - - -
- - - - -
- - - - -
- - - - -
Total - - - - -
Conversion of endowment funds into income - - - - -
Gain on disposal of a tangible fixed asset
held for charity's own use		 - - - - -
Gain on disposal of a programme related
investment		 - - - - -
Royalties from the exploitation of intellectual
propertyrights		 - - - - -
Other - - - - -
Total - - - - -
86,062 - - 86,062 64,755

6

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 4 Donated goods, facilities and services

Use of property
Other
Seconded staff		 This year
Last year
£
£		 This year
Last year
£
£
- -
10,048
- -
- 10,048
Please provide details of the
accounting policy for the recognition
and valuation of donated goods,
facilities and services.		 All donated goods that are not fixed assets are accounted for at fair value unless it is impractical to
reliably measure the value of the donated items. In absence of any direct evidence of fair value of
donated goods, then a value is derived from the cost of the item to the donor or, in the case of
goods that are expected to be sold, the estimated resale value after deducting any anticipated costs
of sales. If it is impracticable to measure the fair value of goods donated for resale, or the costs of
valuation outweigh the benefits, the donated goods are recognised as income when sold, with an
equivalent amount being recognised as an expense.
Please provide details of any
unfulfilled conditions and other
contingencies attaching to resources
from donated goods and services not
recognised in income.
Please give details of other forms of
other donated goods and services not
recognised in the accounts, eg
contribution of unpaid volunteers.
Not applicable
In accordance with the SORP and in recognition of the difficulties in placing monetary value on the
contribution from volunteers, the contribution of the volunteers is not included in the income of the
charity. The charity however depends on the support of its volunteers which is much appreciated.
The arrangements with volunteers are difficult to value precisely in monetary terms and have not
been recognised in the Statement of Financial Activities. The volunteers and the charity accept and
agree that no contract of employment is created by these arrangements.

7

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 5 Expenditure

Note 5 Expenditure
Analysis
Expenditure on raising funds:		 Unrestricted
funds
Restricted
income funds
Endowment
funds
Total funds
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total funds
£
£
This year
Last year
Incurred seeking donations - - - - - - - -
Incurred seeking legacies - - - - - - -
Incurred seeking grants - - - - - - - -
Operating membership schemes and social
lotteries		 - - - - - - - -
Staging fundraising events - - - 5,924 - - 5,924
Fudraising agents - - - - - - - -
Operating charity shops - - - - - - - -
Operating a trading company undertaking
non-charitable trading activity		 - - - - - - - -

Advertising, marketing, direct mail and
publicity		 - - - - - - - -
Start up costs incurred in generating new
source of future income		 - - - - - - - -
Database development costs - - - - - - - -
Other trading activities - - - - - - - -
Investment management costs: - - - - - - - -
Portfolio management costs - - - - - - - -
Cost of obtaining investment advice - - - - - - - -
Investment administration costs - - - - - - - -
Intellectual property licencing costs - - - - - - - -
Rent collection, property repairs and
maintenance charges		 3,440 - - 3,440 - - - -
- - - - - - - -
Total expenditure on raising funds 3,440 - - 3,440 5,924 - - 5,924
Expenditure on charitable activities:
Bus restoration, accomodation and
maintenance		 78,200 - - 78,200 52,220 - - 52,220
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total expenditure on charitable activities 78,200 - - 78,200 52,220 - - 52,220
Separate material item of expense
- - - - - - - -
Other running costs eg stationery costs 2,563 - - 2,563 4,084 - - 4,084
- - - - - - - -
Total 2,563 - - 2,563 4,084 - - 4,084
Other
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total other expenditure
TOTAL EXPENDITURE		 - - - - - - - -
84,203 - - 84,203 62,228 - - 62,228

8

CC17a (Excel)

12/03/2021

Section C Notes to the accounts

Note 6 Details of certain types of expenditure

Note 10.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Please provide details of the amount paid for any statutory external scrutiny of
accounts and other services provided by your independent examiner. If nothing
was paid please enter '0' in the appropriate box(es).
Tax advisory fees
Other fees (for example: financial advice, consultancy, accountancy services) paid
to the independent examiner
Independent examiner’s fees
Assurance services other than independent examination		 This year
£		 Last year
£
- -
- -
- -
971
 528

9

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 7 Tangible fixed assets Please complete this note if the charity has any tangible fixed assets

14.1 Cost or valuation

14.1 Cost or valuation n
Freehold land &
buildings
Other land &
buildings
Plant, machinery and
motor vehicles
Fixtures, fittings and
equipment
Total
£
£
£
£
£
At the beginning of
the year
-
25,000 - 25,000
Additions
- - - - -
Revaluations
- - - - -
Disposals
- - - - -
Transfers
- - - - -
At end of the year
- - 25,000 - 25,000
Basis* SL or RB (Straight
Line or Reducing
Balance)
SL or RB
Straight Line Basis
SL or RB
SL or RB
 Rate
20%
At beginning of the
year
- - 10,000 - 10,000
Disposals
- - - - -
Depreciation
- - 5,000 - 5,000
Impairment
- - - - -
Transfers
- - - - -
At end of the year
- - 15,000 - 15,000
Net book value at the
beginning of the year
- - 15,000 - 15,000
Net book value at the
end of the year
- - 10,000 - 10,000
14.3 Net book value
14.2 Depreciation and impairments*		 Freehold land &
buildings
£		 Other land &
buildings
£		 Plant, machinery and
motor vehicles
£		 Fixtures, fittings and
equipment
£		 Total
£
- 25,000 - 25,000
- - - - -
- - - - -
- - - - -
- - - - -
- - 25,000 - 25,000
SL or RB (Straight
Line or Reducing
Balance)		 SL or RB Straight Line Basis SL or RB SL or RB
20%
- - 10,000 - 10,000
- - - - -
- - 5,000 - 5,000
- - - - -
- - - - -
- - 15,000 - 15,000
- - 15,000 - 15,000
- - 10,000 - 10,000

14.4 Impairment

Not applicable

This year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

10

CC17a (Excel)

12/03/2021

Not applicable

Last year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

11

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 8 Heritage assets

Please complete this note if the charity has heritage assets

16.1 General disclosures for all charities holding heritage assets

(i) Explain the nature and scale of
heritage assets held.
(ii) Explain the policy for the
acquisition, preservation,
management and disposal of heritage
assets.
At beginning of the year
Additions
Disposals
Revaluations
Transfers
At end of the year
Basis*
 Rate
At beginning of the year
Disposals
Depreciation
Impairment
Transfers
At end of year
Net book value at the beginning of the
year
Net book value at the end of the year
16.2 Cost or valuation
16.3 Depreciation and impairments
16.4 Net book value*		 This class of assets contains 18 vintage buses and coaches that are owned by the charity.
The assets are reviewed annually for impairment. Any gain or loss on the revaluation will be
recognised in the SOFA.		 This class of assets contains 18 vintage buses and coaches that are owned by the charity.
The assets are reviewed annually for impairment. Any gain or loss on the revaluation will be
recognised in the SOFA.		 This class of assets contains 18 vintage buses and coaches that are owned by the charity.
The assets are reviewed annually for impairment. Any gain or loss on the revaluation will be
recognised in the SOFA.		 This class of assets contains 18 vintage buses and coaches that are owned by the charity.
The assets are reviewed annually for impairment. Any gain or loss on the revaluation will be
recognised in the SOFA.		 This class of assets contains 18 vintage buses and coaches that are owned by the charity.
The assets are reviewed annually for impairment. Any gain or loss on the revaluation will be
recognised in the SOFA.		 This class of assets contains 18 vintage buses and coaches that are owned by the charity.
The assets are reviewed annually for impairment. Any gain or loss on the revaluation will be
recognised in the SOFA.

The main aims of the entity are to advance the education of the public by increasing
knowledge and interest in all aspects of transport, heritage, vehicles and artefacts of bus and
coach operations by R. Chisnell & Sons Ltd (who traded as King Alfred Motor Services) and
other operators local to the City of Winchester and surrounding areas. Therefore the entity
seeks to acquire and preserve its fleet of vintage buses. The charity volunteers restore and
maintain the fleet of vehicles.
Buses
Heritage asset
2
Heritage asset
3
Heritage asset
4
Total
£
£
£
£
£
146,000 - - - 146,000
- - - - -
- - - - -
- - - - -
- - - - -
146,000 - - - 146,000
Not applicable Straight Line
("SL") or
Reducing
Balance
Not applicable
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
146,000 - - - 146,000
146,000 - - - 146,000
146,000 - - - 146,000
146,000 - - - 146,000

16.5 Impairment

This year

Please provide a description of the events and circumstances that The fleet is reviewed annually for insurance purposes. It is led to the recognition or reversal of an impairment loss. recognised that conventional valuation processes are not applicable to these vehicles due to their unique status. The trustees base their valuation on the initial cost to purchase the vehicles and the subsequent maintenance and major overhauls that are undertaken to improve the condition of the fleet.

Last year

Please provide a description of the events and circumstances that Not applicable led to the recognition or reversal of an impairment loss.

16.6 Revaluation

If an accounting policy of revaluation is adopted, please provide:

the effective date of the revaluation the name of independent valuer, if applicable qualifications of independent valuer the methods applied and significant assumptions any significant limitations on the valuation

This year Last year
31.05.2021 31.05.2020
The trustees The trustees

16.7 Analysis of heritage assets by class or group distinguishing those at cost and those at valuation

Carrying amount at the beginning of the
period
Additions
Disposals
Depreciation/impairment
Revaluation
Carrying amount at the end of period		 At valuation
Group A
£		 £ Total
£
146,000 - 146,000
- - -
- - -
- - -
- - -
146,000 - 146,000

16.8 Heritage assets (where heritage assets are not recoignised on the balance sheet)

(i) Explain the reason why heritage
assets have not been recognised on
the balance sheet.
(ii) Describe the significance and
nature of heritage assets.
(iii) Disclose information that is
helpful in assessing the value of
heritage assets.
(iv) Explain the reason why it is not
practicable to obtain a valuation of
heritage assets.		 This year Last year
Not applicable Not applicable
Not applicable Not applicable
Not applicable Not applicable
Not applicable Not applicable

12

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 9 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

19.1 Analysis of debtors

19.1 Analysis of debtors
Total
Trade debtors
Prepayments and accrued income
Other debtors		 This year
£		 Last year
£
- -
-
5,000.0 -
5,000.0 -

Complete 19.2 where a material debtor is recoverable more than a year after the reporting date.

19.2 Disclosure of debtors recoverable in more than 1 year (included in debtors above)

Total
Trade debtors
Prepayments and accrued income
Other debtors		 This year
£		 Last year
£
- -
- -
- -
- -

13

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 10 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

cts
Total		 Amounts falling due
within one year		 Amounts falling due
within one year		 Amounts falling due after
more than one year		 Amounts falling due after
more than one year
This year
£		 10048
£		 This year
£		 Last year
£
- - - -
- - - -
- -
- - - -
520 520 - -
- - - -
- - - -
520 520 - -

Accruals for grants payable Bank loans and overdrafts Trade creditors

Payments received on account for contracts or performance-related grants Accruals and deferred income Taxation and social security Other creditors

20.2 Deferred income

Please complete this note if the charity has deferred income.

Please explain the reasons why income is
deferred.
Movement in deferred income account
Balance at the start of the reporting period
Amounts added in current period
Amounts released to income from previous periods
Balance at the end of the reporting period
This year		 This year Last year Last year
This year
£		 Last year
£
- -
- -
- -
- -

14

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 11 Cash at bank and in hand

Note 11 Cash at bank and in hand
Other
Short term deposits
Cash at bank and on hand
Total
Short term cash investments (less than 3 months maturity date)		 This year
£		 Last year
£
- -
- -
118,427 121,568
- -
118,427 121,568

15

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 12 Events after the end of the reporting period

Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

This year Please provide details of the nature of the The May Running Day was again not held. event 10048 Provide an estimate of the financial effect Although the usual means of raising money were not an option due to covid, Friends of the event or a statement that such an of King Alfred Buses raised more money than ever before from its own members. estimate cannot be made

16

CC17a (Excel)

12/03/2021

Section C Notes to the accounts (cont)

Note 13 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.

28.1 Trustee remuneration and benefits

This year

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)

TRUE

Last year

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)

TRUE

28.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

No trustee expenses have been incurred (True or False)

TRUE

28.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.

This year

There have been no related party transactions in the reporting period (True or False)

TRUE

Last year

There have been no related party transactions in the reporting period (True or False) TRUE

17

CC17a (Excel)

12/03/2021

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the
trustees/directors/
members of
On accounts for the year
ended		 Charity Name
Friends of King Alfred Buses		 Charity Name
Friends of King Alfred Buses
31stMay 2021
11031147
Charity no.: 1175535 Company no.:

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the charity trustees on my examination of the accounts of the
Company for the year ended 31st May 2021.
Responsibilities and As the charity’s trustees of the Company (who are also the directors of the
basis of report company for the purposes of company law), you are responsible for the
preparation of the accounts in accordance with the requirements of the
Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required
to be audited for this year under Part 16 of the 2006 Act and are eligible for
independent examination, I report in respect of my examination of your
charity’s accounts as carried out under section 145 of the Charities Act 2011
(“the 2011 Act”). In carrying out my examination, I have followed the
Directions given by the Charity Commission (under section 145(5)(b) of the
2011 Act.
Independent
examiner's statement I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below *) which gives me
cause to believe that:
• accounting records were not kept in accordance with section 386 of the
Companies Act 2006; or
• the accounts do not accord with such records; or
• the accounts do not comply with relevant accounting requirements under
section 396 of the Companies Act 2006 other than any requirement that the
accounts give a ‘true and fair’ view which is not a matter considered as part
of an independent examination; or
•the accounts have not been prepared in accordance with the Charities
SORP (FRS102).

1

October 2018

IER

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: A Dobson Date: 17/02/2022

Name: Anthony Michael Dobson

Relevant professional qualification(s) or body (if any):

Address: 4 Thornbury Wood, Chandler’s Ford, Eastleigh, SO53 5DQ

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER