Trustees’ Annual Report for the period
From 30/09/24 Period start date To 29/09/25 Period end date
Charity name: Chiltern Toy Bank
Charity registration number: 1175510
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The core object is to provide free toys and gifts at Christmas to children, aged 0-18 years old, living in parts of the Chilterns, Buckinghamshire, that would otherwise not receive anything due to financial hardship or other disadvantages of their parents or guardians. Where there is no detriment to the core object, the Trustees may support other likeminded organisations throughout the year to provide free toys and gifts to children aged 0-18 years old, living in part of the Chilterns, Buckinghamshire, where the children are living in financial hardship or other disadvantages. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity collects new and used toys from members of the public, checks, sorts and cleans these toys, the charity uses financial donations to purchase additional items such as footballs, art and craft supplies, shower gel, toothpaste and toothbrushes, confectionary, sticky tape, labels, wrapping paper and new batteries for toys. When cleaned and checked, a bag of toys is made up for each child and these are distributed to families hit by financial hardship in time for Christmas. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity |
Para 1.18 | Trustees are fully aware and follow the guidance issued by the Charity Commission on public benefit. |
Commission on public benefit
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Our volunteers assist in collection of, cleaning, sorting and distributing toys. Volunteers help with fundraising at various community fundraising events. |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Chiltern Toy Bank provided Christmas gift packs comprising soft toys, age-appropriate toys, games, books, jigsaws, stocking fillers, including necessary items such as shower gel and toothpaste to approximately 271 families in the Chiltern area. This equated to over 625 local children. This year we were able to include along with the bag of toys a school pack which included essential stationery for all registered school age children. This initiative was supported by The Douglas McMinn Centre. We had a huge influx of new and used toys from local residents as well as collections by local schools. This meant that we were also able to pass on some of the extra toys to support other charitable and like-minded projects where doing so would not be to the detriment of achieving our main objective. Some of the larger items, which are too large to gift to families and other items such as excess books and toys were donated to local schools, playgroups and nurseries. |
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|---|---|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 |
Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income £24380.22 Costs £7695.40 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Chiltern Toy Bank does not hold reserves, all donations received are used for running costs such as insurance, stationery, printing, internet and telephone costs and where necessary heat, light and rental costs and for purchasing toys, stocking fillers and gift wrap for the following Christmas. |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The principal source of funds for Oct 24 – Sep 25 was through grants, which made up 80% of the total income. Fundraising and donations made up the remaining 20%. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by a resolution |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 |
Other
Reference and Administrative details
| Charity name | Chiltern Toy Bank |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1175510 |
| Charity’s principal address | 29 Hivings Hill, Chesham, Bucks, HP5 2PG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Nam e of pers on (or body ) entitl ed to appo int trust ee (if any) |
|---|---|---|---|---|
| Samantha Horsman |
Chair | |||
| JennyBettridge | Secretary | |||
| Giles Harvey | ||||
| Julia Freeman | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Kate Kemp Full name(s) Kathryn Louise Kemp Position (eg Treasurer Secretary, Chair, etc) Date 19/07/26