## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month Year **From** 30 09 2023 **To** 29 09 2024 

## Section A                        Reference and administration details 

**Charity name** Chiltern Toy Bank **Other names charity is known by Registered charity number (if any)** 1175510 **Charity's principal address** 29 Hivings Hill Chesham Buckinghamshire **Postcode HP5 2PG** 

**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Samantha Kate<br>Horsman|Chair|||
||JennyBettridge|Secretary|||
||Giles Harvey||||
||Julia Freeman|Treasurer|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

**TAR** 

March **2012** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

**Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Constitution 

- (eg. trust deed, constitution) 

How the charity is constituted 

CIO 

- (eg. trust, association, company) 

Trustee selection methods 

Appointed by a resolution 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

Available on request 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

For the public benefit, the relief for parents and guardians for reasons of youth, ill health, disability, financial hardship or other disadvantages in the Chiltern area of the UK, affected by financial hardship before Christmas by providing free Christmas presents for their children. 

**TAR** 

March **2012** 

2 



The charity collects new and used toys from members of the public, checks, sorts and cleans these toys, the charity uses financial donations to purchase additional items such as footballs, art and craft supplies, shower gel, toothpaste and toothbrushes, confectionary, sticky tape, labels, wrapping paper and new batteries for toys.  When cleaned and checked, a bag of toys is made up for each child and these are distributed to families hit by financial hardship in time for Christmas. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

**Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

March **2012** 

3 



Our volunteers assist in collection of, cleaning, sorting and distributing toys. 

Volunteers help with fundraising at various community fundraising events. 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

## Section D                      Achievements and performance 

**TAR** 

March **2012** 

4 



## Section D                      Achievements and erformance p 

**Summary of the main achievements of the charity during the year** 

Chiltern Toy Bank provided Christmas gift packs comprising soft toys, age-appropriate toys, games, books, jigsaws, stocking fillers, including necessary items such as shower gel and toothpaste to approximately 260 families in the Chiltern area.  This equated to over 600 local children. 

We had a huge influx of new and used toys from local residents as well as collections by local schools.  This meant that we were also able to pass on some of the extra toys to a Food Bank in the nearby town of Aylesbury.  These toys were given to struggling families there when they collected their food parcels. 

Some of the larger items, which are too large to gift to families and other items such as excess books and toys were donated to local schools, playgroups and nurseries. 

**TAR** 

March **2012** 

5 



## **Section E                    Financial review** 

**Brief statement of the** 

**charity’s policy on reserves** 

Chiltern Toy Bank does not hold reserves, all donations received are used for running costs such as insurance, stationery, printing, internet and telephone costs and where necessary heat, light and rental costs and for purchasing toys, stocking fillers and gift wrap for the following Christmas. 

**Details of any funds materially in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

During the year we received donations from a number of individuals, We also received grants/donations from local organisations: Chesham town Council, Rotary Club, Cestreham Free Masons, Wycombe Wanderers, Inner Wheel, Amersham Action Group, Brushwood School, Waitrose, Chesham Bois Parish, Amersham Football Club, Douglas McMinn Charity Trust and The Entertainer Toy shop who also donated some new toys. 

Our fundraising events included managing the Rotary Club Santa sleigh for one evening in December;  a stall at the ‘Peace in the Park’ event in Lowndes Park, and a ‘Teddy Tombola’ stall at Christmas in Chesham. 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** _J. Freeman_ 

**Full name(s)** Julia Freeman 

**Position (eg Secretary, Chair,** Treasurer **etc)** 

**Date** 5th January 2025 

**TAR** 

March **2012** 

6 



Profit and Loss Statement 2023-24 

## **Chiltern Toy Bank** 


**----- Start of picture text -----**<br>
Month1 Month2 Month3 Month4 Month5 Month6 Month7 Month8 Month9 Month10 Month11 Month12 YTD<br>October November December January February March April May June July August September YTD<br>Income<br>Fundraising Income 0.00 0.00 131.50 0.00 0.00 0.00 0.00 947.70 0.00 0.00 0.00 149.50 1,228.70<br>Grants 0.00 0.00 1,800.00 150.00 0.00 0.00 0.00 0.00 0.00 500.00 2,000.00 0.00 4,450.00<br>PayPal donations 130.00 790.00 326.25 0.00 2.50 17.50 0.00 500.00 8.00 250.00 0.79 0.00 2,025.04<br>Donations 100.00 0.00 2,065.00 247.76 20.00 11.00 0.00 0.00 0.00 500.00 0.00 0.00 2,943.76<br>Sales 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15.00 0.00 15.00<br>Amazon 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00<br>Income Account 7 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00<br>Total Income 230.00 790.00 4,322.75 397.76 22.50 28.50 0.00 1,447.70 8.00 1,250.00 2,015.79 149.50 10,662.50<br>Gross Profit 230.00 790.00 4,322.75 397.76 22.50 28.50 0.00 1,447.70 8.00 1,250.00 2,015.79 149.50 10,662.50<br>Expenses<br>Insurance 157.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 157.00<br>Fundraising fees 16.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.00<br>Stationery 21.99 0.00 0.00 46.99 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11.00 79.98<br>Batteries 35.96 0.00 14.00 14.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 63.96<br>Wrapping paper and sellota 0.00 131.97 149.39 11.34 0.00 18.98 0.00 0.00 0.00 0.00 0.00 65.96 377.64<br>Rent and rates 288.00 576.00 0.00 288.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,152.00<br>Toys and gifts 2,122.53 104.48 908.41 191.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 34.00 3,360.89<br>Sundries 0.00 0.00 58.99 31.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 187.45 277.94<br>Printing 45.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 270.40 315.40<br>Post and Packing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00<br>Web Hosting/IT costs 255.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 600.00 1,670.00 2,525.00<br>Mobile Phone 0.00 0.00 0.00 50.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.00 60.00<br>Cleaning Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00<br>PPE/Safety  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00<br>Volunteer Refreshments 0.00 24.48 0.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28.48<br>Moving Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00<br>ICO (Data Proection) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00<br>Total Expenses 2,941.48 836.93 1,130.79 637.30 0.00 18.98 0.00 0.00 0.00 0.00 600.00 2,248.81 8,414.29<br>Net Profit/(Loss) (2,711.48) (46.93) 3,191.96 (239.54) 22.50 9.52 0.00 1,447.70 8.00 1,250.00 1,415.79 (2,099.31) 2,248.21<br>**----- End of picture text -----**<br>




(Gross Profit less Expenses) 

October November December January February March April May June July August September Total YTD _Month1 Month2 Month3 Month4 Month5 Month6 Month7 Month8 Month9 Month10 Month11 Month12_