## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 30 September 2021 **To** 29 September 2022
## Section A Reference and administration details
**Charity name** Chiltern Toy Bank **Other names charity is known by Registered charity number (if any)** 1175510 **Charity's principal address** 29 Hivings Hill Chesham Buckinghamshire **Postcode HP5 2PG**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||Samantha Kate
Horsman|Chair|||
|||Frances Van
Ijzendoom||||
|||Elizabeth Jane
Wilson|Secretary|||
|||Jennifer Ann Rees|Treasurer|||
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
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**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Appointed by a resolution Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Available on request You **may choose** to include additional information, where relevant, about: • policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
For the public benefit, the relief for parents and guardians for reasons of youth, ill health, disability, financial hardship or other disadvantages in the Chiltern area of the UK, affected by financial hardship before **Summary of the objects of the** Christmas by providing free Christmas presents for their children. **charity set out in its governing document** The charity collects new and used toys from members of the public, checks, sorts and cleans these toys, the charity uses financial donations to purchase additional items such as footballs, art and craft supplies, shower gel, toothpaste and toothbrushes, confectionary, sticky tape, labels, wrapping paper and new batteries for toys. When cleaned and checked, a bag of toys is made up for each child and these are distributed to families hit by financial hardship in time for Christmas. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
Our volunteers assist in collection of, cleaning, sorting and distributing toys. We also have a volunteer who looks after our website.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
Chiltern Toy Bank provided Christmas gift packs comprising soft toys, age-appropriate toys, games, books, jigsaws, stocking fillers, including necessary items such as shower gel and toothpaste to approximately 220 families in the Chiltern area. This equated to over 500 local children.
We had a huge influx of toys from local residents as well as collections by local schools. This meant that we were also able to pass on some of the extra toys to a Food Bank in the nearby town of Aylesbury. These toys were given to struggling families there when they collected their food parcels.
Some of the larger items, which are too large to gift to families and other items such as excess books and toys were donated to local schools, playgroups and nurseries.
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
Chiltern Toy Bank does not hold reserves, all donations received are used for running costs such as insurance, stationery, printing, internet and telephone costs and where necessary heat, light and rental costs and for purchasing toys, stocking fillers and gift wrap for the following Christmas.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
During the year we received donations from a number of individuals, The local Rotary Club, Amersham Action Group, Waitrose and The Entertainer Toy shop who also donated some new toys.
Our fundraising events included managing the Rotary Club Santa sleigh for one evening in December; a ‘Teddy Tombola’ stall at the Chesham Carnival and the ‘Peace in the Park’ event in Lowndes Park, Chesham.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)** Julia Freeman
**Full name(s)** Julia Jane Freeman **Position (eg Secretary, Chair,** Treasurer **etc) Date** 2nd February 2023
**TAR**
March **2012**
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||**Chiltern Toy Bank**|**Chiltern Toy Bank**|**Chiltern Toy Bank**|**1175510**|**1175510**|**1175510**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|30/09/2021
Period start date|**To**||29/09/2022
Period end date|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**921**
**2,905**
**105**
**-**
**-**
**-**
**-**
**-**
**3,931**
**-**
**-**
**-**
**3,931**
**182**
**178**
**240**
**4,031**
**20**
**39**
**-**
**148**
**-**
**4,838**
**-**
**-**
**-**
**4,838**
**- 907**
**-**
**7,072**
**6,165**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**921**
**2,905**
**105**
**-**
**-**
**-**
**-**
**-**
**3,931**
**-**
**-**
**-**
**3,931**
**182**
**178**
**240**
**4,031**
**20**
**39**
**-**
**148**
**-**
**4,838**
**-**
**-**
**-**
**4,838**
**- 907**||**Last year**
**to the nearest £**|
|FundraisingIncome|**921**||||||**320**|
|Grants & Donation|**2,905**||||||**4,209**|
|Sales of Toys|**105**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**3,931**||||||**4,529**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**4,529**|
|||||||||
|
Insurance/FundraisingFees|**182**||||||**237**|
|Printingand Stationery|**178**||||||**150**|
|Telephone/Web Hosting/Postage|**240**||||||**216**|
|Toys,Gift Wrap,Batteries|**4,031**||||||**1,999**|
|Cleaning,PPE and SafetyEquipment|**20**||||||**126**|
|Subsistence and Volunteer Refreshments|**39**||||||**-**|
|Keys|**-**||||||**9**|
|Travel/Petrol|**148**||||||**-**|
||**-**||||||**-**|
|**_Sub total_ **|**4,838**||||||**2,737**|
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|**A4 Asset and investment**
**purchases (see table)**||||||||
|**,**|**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**2,737**|
|||||||||
||**- 907**|**-**|**-**||
**- 907**||**1,792**|
||**-**|**-**|**-**||**-**||**-**|
||**7,072**|**-**|**-**||**7,072**||**5,280**|
||**6,165**|**-**|**-**||**6,165**||**7,072**|
CCXX R1 accounts (SS)
10/02/2023
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
10/02/2023
2