## **Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year Day Month Year 30 September 2020 **To** 29 September 2021 ## Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Chiltern Toy Bank|
Chiltern Toy Bank| |---|---|---| |||| |||| ||1175510|| ||
19 Brandon Mead|| ||Chesham|| |||| ||**Postcode**|**HP5 2FG**| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Frances Van
Ijzendoorn|Chair||| ||Elizabeth Jane
Wilson|Secretary||| ||Jennifer Ann Rees|Treasurer||| ||Samantha Kate
Horsman|Chair from|10/09/2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Appointed by a resolution Trustee selection methods (eg. appointed by, elected by) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ## **Additional governance issues (Optional information)** Available on request You **may choose** to include additional information, where relevant, about: • policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 For the public benefit, the relief for parents and guardians for reasons of youth, ill health, disability, financial hardship or other disadvantage in the Chiltern area of the UK, affected by financial hardship before Christmas **Summary of the objects of the** by providing free Christmas presents for their children. **charity set out in its governing document** The charity collects new and used toys from members of the public, checks, sorts and cleans these toys, the charity uses financial donations to purchase additional items such as footballs, art and craft supplies, shower gel, toothpaste and toothbrushes, confectionary, sticky tape, labels, wrapping paper and new batteries for the toys. When cleaned and checked, a bag of toys is made up for each child and these are distributed to families hit by financial hardship in time for Christmas. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 Our volunteers assist in collection of, cleaning, sorting, and distributing toys. We also have a volunteer who looks after our website. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** Chiltern Toy Bank provided Christmas gift packs comprising soft toys, age-appropriate toys, games, books, jigsaws, stocking fillers, including necessary items such as shower gel and toothpaste to approximately 260 families in the Chiltern area. This equated to over 500 local children, a big increase on the previous year, caused largely by the effects of the Covid pandemic. Due to the Covid pandemic we had a huge influx of toys due mainly to extra collections by local schools. This meant that we were also able to pass on some of the extra toys to a Food Bank in the nearby town of Aylesbury. These toys were given to struggling families there when they collected their food parcels. Some of the larger items, which were too large to gift to families and other items such as excess books and toys were donated to local schools, playgroups and nurseries. **TAR** March **2012** 5 ## **Section E Financial review** Chiltern Toy Bank do not hold reserves, all donations received are used **Brief statement of the** for running costs such as insurance, stationery,printing, internet and **charity’s policy on reserves** telephone costs and where necessary heat, light and rental costs and for purchasing toys, stocking fillers and gift wrap for the following Christmas. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** During the year due to the Covid Pandemic the charity was unable to run You **may choose** to include many of its normal fundraisers such as stall at local fetes and carnivals additional information, where as many were cancelled. However, we received donations from a number relevant about: of individuals and a grant from Chesham Town Council and from the local the charity’s principal Rotary club. The Entertainer toy shop also gave us some new toys. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Jennifer Rees|Elizabeth Wilson| |---|---|---| ||Jennifer Ann Rees|Elizabeth Jane Wilson| ||
Treasurer|Secretary| ||7thJanuary 2022|| ||7thJanuary 2022|| **TAR** March **2012** 6