Financial Statements for the Year Ended 31 December 2021 Slei hts Villa g Hall Cl Re istration Number 1175508 Sl•1 hts Villa è Hall CIO - Re No 1175508 of Fin Stat8man ambèr 2021 Page Tvu8ts08 Rèport 1to4 Independent Examlnfrrs Report Receipts and Payfflents Account Ststsmgnt of As59ts and Liabilities 14otes to the Statement of Assets and Llablllfjos CHARITY COMMISSION I FOR ENGLAND AND WALES Trustees. Annual Report for the period From January 1$12021 To December 3151 2021 Charity n8me: Slelghts Vlllage Hall CIO Charlty reglstratlon numbèr: 1175508 Objeclives and Acllvllles SORP relerentp Summary ol thè purposes ol the charity as set out in its governing document To run and rnaintain a village hall for the benefit ¢f all local residents, in the interests ol social welfare and improv&d condititsns Summary of the main activities in relation to those purposes foi the public banefit, in particular, the activities, projects or 5ervic85 idefitified in the accounts. To provided facilities lor the holding ol meetinus, elasses, events and various recreational and leisure activities. Slalemenl confirming whether the truste85 have had regard to the guidan issued by the Charity Commission on put$5ic banèfit Yes. Additional informalion loption811 You ma choose to include further statements where relevant about.. SORP Policy on grant making para Policy on social investment including program related invèsttnent Para Contribulion tnad8 by volunteers Para Page I Other Achievernenls and Performance SORP r&fergnc8 Summary ol the main achievements ol the eharity, identifying the olifference the Charity's work has made to the circumstances ol its beneficiaries and any wider benefits to society as a whole. Par4 1.20 Whenever possible we have helped people lo continue to ttold their normal activities, following government covid 19 guidelines. We have contributed to the physical Rnd psychological wgllb8ing ol local par￿shi0￿8rs. We have rmaintained and irnproved Village Hall premises during pèriods ol lockdown due lo covid 19. We have applied lor and received the grBnts from Scarborough Borough Council to rnaintain funetional ability of SVH.. Local Restrictions Support Grant Iclosedl Onè-off Closad Business Lockdown Paytnent grant5. Additional inlormatlon lopilonall You ma choose to include further staiernents where relevant about.. Achievements against objectives set PaTa 1 41 Performance of fundraising activities against objeciive8 set Para 1.41 Page I Investment performan￿ against objectives Othèr Flnancial Revlew Review ol the charity's financial position al the end of the periool Receipts £ 26,490 Payments £ 10,714 Net cash funds at year end £ 34,748 Statement explaining the policy lor holdlng rèsérves slating why they are held Para 1.22 Reserve policy The trustees have set a reserves pollcy to ensure that SVH core activity could continue during period of unforeseen difficultv. The Reserves Policy is reviewed annually. It takes into account.. Risks associated with each stream of income and expenditure being different from that budgeted Planned activity level Organi5atiotTr'5 cornmitments Risk assessment.. against each category of income and expenditure Future activity level.. likely requirements on reserves Or8anisation31 commitments Current reserves level Arnounl of reserves held Para 1.22 £150,000 Reasolls for holding zero reservés Para 1 22 Detalls ol fund materially in Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Pwa 1.23 None al presènt Addltlonal Intorniatlon lopllonall You may choosg to include further slalemenls where relevant about= Page 2 The charity's principal sources ol funds (including any lundraisingl Para 1.47 Invesltnenl policy and objectives including any social investment policy adopted Pwa 1.48 A description of the principal risks faeing thè charity Para Other Structure, Governance and Managernent Description of charity s trust8'. Type of governing clocument Para 1.25 Charitablè Incorporated Organisation Constitution. Iriiil royal ehailpri How is the charity ¢onstitLJt8d? Pata 1.25 Charitable Incorporated Organisalion. lo.g. u1￿1￿00￿Poiattd assoGiation, CIO) Trustee selection methods including details ol any Constitutional provisiolls e.g. election to post or narne ol any person or body entitled to appoint tsne or more trustees PaFa 1.25 In accordance with the governing docurllent, trustees are elected at the Annual General Meeting. There is piovision for a litnited nutnber of trustee5 to be co- opted or appointed sttould the need arise. Additlonal information loptional} You tna choose to include further statements where relevant about.. Policies and procedures adopted lor the induction and training of trusteès The charity's organisational structure and any wider network with which the charlty works Relationship with any related partSes Paia 1.51 Other P38e 2 Reference and Administrative details Charity name Sleights Village Hall CIO Other name the charity uses Registered charity numbèr 1175508 Charity's prlnclpal address 53 Coach Road Slèights Whilby North Yorkshire Y022 5BT Names of tho charity trustees who manage the charity Offlce Ilf any) Dates acted If not for whole year Namo of per8on (Dr bDdyl ontllled lo appolnl Irusleo111 Trustee name N. G. R. Bateson R. R. Newman Chairrllan Viea-chairman Chairman 01.01.'2021-07.'10.'2021 01..01..2021-07..10..2021 07..10'2021-31..12..2021 F. M. Lavington-Evans A. J. Sawyer S. Beard Finance Officer Bookings Secretary Minutes Secretary V. B. Rowe D.Farmilo Vice-chairman 07-.10.'2021-31.'12.'2021 E.Farmilo 07..10..2021-31..12..2021 Gor orate trustees- nam@s ol the directors ai irte dale the re Dlre¢tor name ortwasa roved Name ol trustees holdin Tnjstee name ro rt belon to the charit Dales ackd If noi fer whol&year Funds held as custodian trustees on behalf of olhers Description ol the assèts held in this capacity Name and objects ol the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Page 3 Detai15 01 arrangements lor sale Custody and segregation ol such assets from the charity s own assets Additional information loptionall Names and addresses of advisers (Optional informatton) Type ol N•me Address adviser Name of chiaf axgeutive or names of senior staff rnembers (Optional Intomiatlonl Exemptions from disclosure Reason lor non-disclosure ol ke ersonnel details Other o tional informalion Declaralions The trustees declare that they havg approvèd th8 trust88s' rnport abovo. Signed on behalf of the charlly's trust88S Slgnaturelsl Full nam8lsl Position leg Secretary. Chalr. etcl ki k£￿ER([bl NF¥JJMW 7k&rt£Jts-A Datè 0£ 0£ J2022 Page 3 SVH trustee chair report for 2021 This was to saythÉ least an"interesting- year, and I hope a very unusual one. Covld-19 and the various advice and re5triction5 perizining to this, plus people's n8tvral caution, very much 8ffected the functionins of the Hall. We were closed for much of th¢ year, reopened with resirlttlons in place, saw some af these relaKed. and are now Ilaie DecetTrber 20211 perh3P5 facing more restrictions ag3in in the New Year. In spite of all thi5 the Hall ha5 at least intermiitentl¥ been able to fulfil its functions as 3 CIO, and we haveto thank Roger our ￿retaker and Christine our cleaner for Throughout the year the trustees have continued to meet at letst monthly. at different times virtuÈlly, outdoors, and in the Hall. We have endeavoured to interpret the various government dvice and regulations (often changing and alrnost always open to more than interpretatlonl to find a sensible bal8ncÈ between risks and benefits for Hall u5er5, and to m?ximise Irelativelyl safe Use of the Hall when p055ible. Thanks to Hall u5er5 for displaying common sense and taking notice of restrictions, ¢leaninÉ requirements etc. Obviously a larEe reduction in Hall use over the year saw a large reduction in income, but little reduction in outgoing5, Normally our main source of income 15 from hire, and we Set our hire charge5 to cover out8oings-the5e include insurance, tnaintenance, cleaning and caretBkin& and utilitieg.- while we may have used a little le55 power over the ye2r135 less Hall usage), wo h3d to spend e¥tra on cleaning and saniti5ing rTraterials, and recently have been looking at intrÈased heating charEes, as groups h?ve been encouragÈd to open windows. We arÈ therefore erateful to Scarborough Borou8h Council fortheir efficient and helpful administration uf the grant scheme for small businessès and CIOS,. gfants have offset what would otherwise have been 3 signifitsnt incotne In 5Plte of Covid, re8ular inspections (electrical, fire etcl and maintenènce have taken place. We are currently looking at improving Hall insulation, and at upgr3dinglmodernisin8 our heatln8 Svstern, Possibly incorporating an air filtFatlQn System. We have welcomed two new truttees this year, Lil and Davld F3rtnilo. Some trustee rol25 have stsyed the saffle-th3nk5 to Frances who tontinue5 as our very competent treasurer, to Janet who as bookings secretary h45 h3d to deal with all thÈ extra guerios causÉd by Covid. to Sheila as minutes 5ecrEtslV and to Val for varlou5 forums and online meetings l and for writing a11 those Christmas cardsl. Some role5 h3ve changed- Nick has stepped down as chair lafter doing the job for rnost of the yearl but continues as a trustee, Liz has taken on the web51te and is 50rting out IT for u5, David ha5 become vice-chair. However 311 the trustees have contributed time and energy in mÈÈtings, and In reaching decisions in between vla etDail. and l am grateful to all. R.R.Newman Page 4 slei hts Villa e Hall CIO- Rg Inde ndÈnt Exarniner's Re ort I report lo the Iru$tee¥ on my ex8m1na1i￿ of the a¢count$ of the above charity fgr the year ended 31 December 2021 Re8POCtlvo r88ponglbllltles of trwstees at)d oxamintrr. As the charity trustees of the Trust. you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charil*s Act 2011 fihe Act'i. I report in respect of my examination of the Trust's 8ccounis c8med out under section 145 of the 2011 Act and In carryin9 out my examination, I have followed tho app11¢8ble Directions given by the Charity Commission under section 14515llbl of the Act. Indèptrndont oxamintr5 StatemerbL I hawe completed my examinatlon I confimi that no material matters have come to my attention in connection with the examinatlon which gives me Cau￿ to believe that in. any material respeGt accounting words were not kept ifj accordance wlh sectM)n 130 of the Act or the attounts do not accord with the accounting records I have no ¢oncems and have ¢omtr a¢ros$ fio other fflatters in connection wlh the examination to which attention Sh￿1￿ bè d wn in orderto enable a proper understanding of the accounts ID be rea Simon J Gibson Limitod Chartered AGGDUntants 75A Coach Road Sleights Whitby North Yorkshir Y022 SBT Date 26th April 2022 Pago 5 Slei tsandP ht5 Villa e Hall CIO Re nts Account for the ear No 1175S08 nded r 2021 12 Months 3111212021 Unrestrlcted 12 Month5 3111212020 Vnro8trfcted Racoi Donations, leuocle5 and other$lmllor reBeipts Donations received 530 0￿ratIng actlvltles to gon8rate funds Hire of room$ Room rental other $ale$ 7,305 2,760 6,280 2,51Q Inv88tmont Income Tocolpts Bank and building Society interest received Cashlinlroduced from investments 42 22 oth8r Income COVID Grant$ Received 16.383 11,334 Total R￿alpts 26,490 20,676 ¢harttabl8 Payments 111 Chayiiable actlvltie8 Major building expenditure Computer equipment RÈpÈirs and maintenance Ulilrty costs Insurance Site managers fees and expenses Cleaning and hygltnfr 1,161 4.260 1,278 1,219 1,506 1,362 1,999 9,065 I,ST4 1,427 1,507 2,166 2,292 13,226 121 Management and admrni5tration Telephone and intemel expense5 Printing stationery and adverts Professional fee8 Sundry expenses Funds invested in bDnd 432 53 500 109 694 1,649 1,263 Total Payments 10.7f4 14,489 Totsl Raceipts less Total Payments 15.776 6,187 Bank ac¢¢)unt tsalan¢es al 31 December 2020 18.972 12,7¥5 Bank aGcount balances ot 34 DeGember 2021 34.748 Pago 6 Slei hts Villa e Hall CIO - Ra No 1175508 Statement of Assets and Liabilities at 31 December 2021 Noté 3111212021 3111212020 Assets FreehoPd property Plant and equipment Computer equipment F1Xtures and fillings 1.128,000 1,960 1,128,000 756 3.617 3,074 T¢ito1 fl￿d ￿¥8￿ 1,133,941 1,134,823 Tilney Priv*e Weahh Msnagement Portfollo (Slated al m8rkel valuel 211,870 194,696 Accounts r8cofvable nk C￿rrent account Chatity aGCOUnt Virgin Charity account 15.208 15,036 4,504 14,469 Total bank a¢eourbts 34,748 18,973 TOTAL ASSETS 1,380,559 1.348,492 Accumulated Fund8 Funds BIF Defityvsurplus Movement in fixed assets ex¢ludin9 Freehold Property Movement in Bond 1.34B,492 15,n6 18831 17,174 1,038,815 6,187 11,5731 5,123 Movement in Debtors Re¥8lualion of Property 300,000 1,348,492 1,380,S59 Approv8d on behalf of the Trustees of Sleights Village Hall CIO by.. Nam• Nam0 Si9rbed signed o&lbil 2011 Page 7 Slei hts Villa e Hall CIO - Rè N 1175508 Notes to the Statement of Assets and Liabilities at 31 December 2021 1. Fixed Assets Freeho5d Property Plant and Equipment Computor Equipment F[x￿r$S and Fittings Ttstal Cost or Valuation At 1 January 2021 1.128.000 14,107 4.387 11,300 1.157,794 Additions yo Utyift in Valu8tion Al 31 December 2021 1.128,0th) 14,107 4.927 11.300 1.157.794 Daprnciation Al 1 January 2021 11.657 3,631 7.683 24,$44 Charge for yèar 490 389 543 1.422 At 31 Decembèr2021 12.147 4,020 8.226 25.966 Net B¢x>k Value At 31 Q)ecember 2021 1,128.000 1,960 907 3,074 1.133,941 At 31 De￿mber 2020 1,128.000 2.450 756 3,617 1.134,823 The Village Hall 15 Stated at rts reinstalefflent value The Village Hall was last valued on 18 May 2020 by Bell Snoxell A5SOGiate5 Limited- Caartered Surveyors. There Is no racord of th8 original cost of the Village Hall 2. Investments The investment Is a Tilney Private Weatth Management Portfol￿. The maFkel value of the invesbment 8t 31 Decèmbtrr 2021 Y4as £211,870. Page 8