CHARITY COMMISSION FOR ENGIAND AND WALES Trustees, Annual Report for the period From l May 2024 to 30 April 2025 Charity name: Brentwood Communlty Football Alllance Youth Loague Charlty rog￿tratIOn number. 1175432 Charity Address: Mount Maskall Cottage. Generals Lane. Boreham. Chelmsford, Essex, CM3 3HW Objectlves and Activities The advancement of amaleur sport for the publ￿ berEfrt by offering OPPOrtunitie8 (pariicularly youth football) to young peopb wthin a 2&mile r*Jius of the Borough of B ￿n￿)d. When planning our League &i1vit￿8 for the year, the Tntstees have ccmswJer41 the Commwion's guidance on publi¢ benefit. We seek to redistribute any spare fvnds bxk to memt*r club$ by keeping fees low and via th6 intr￿luCtion of 8wards durirvJ the season. All Committea members volunteer their time to enable the League to run Smoothly. Achlevemonts and Perfonnance The League contsnues to provid8 football for all the age groups. In the nonvcompdrtNe age groups, the League ran festNals for U7, lea9￿ games for U7 to U8 and league and cup games for U9 to U11. For the competitive age groups the League provthd Lea9￿ aThJ cups for U12 to U18. Also. in line with the FA approved polw, the League continues to allow Girls teams to play down a year to enable player development. This opt￿n was taken up by over 100 all Girfs teams representing 9% of teams runnlng in the League. This Season also saw the League accept the first r￿lOdiverse team inlo a mainstream Youth League- AFC BrenlwoLXI. The league continu88 to offw a t18[￿1 mwnbership structure to keep member costs dtr•m atthough increasing volumes of teams and the volume of cup and trophy CCAnWitions provKled in the season means the tired cost slwdure ￿ aw8 being reasseswj. Alongside this. the League offers the ￿n￿lOnalty for nonThcompetilive teams to move mid-season to ensure teams play at their Correct abilty level and new teams can be added to the non-competrtive age groups during the season. This in Season realignment is well [￿eNed by the member clubs. The League continued it's wev￿$ year poly of starbng the U13 Age Group in mini league allowing a better as$essmenl of vth8t division81 alloca11¢￿ surted them as fv transitioned from 9v9 to 11 vl1. From January the addition81 U11 Trophy minl leagues were run again atthough this was severe interrupled by the weather. The league has continued to look to ￿anise and fun courses for the benefft of its member dubs. but this has not t>een as successful as in previous years. In this arena it cuttinues to work cthely with the Essex FA. As in the previous seasons the League conlinues to fund awards for Sportsmanship. Referee and Club Admin. The League continues to subscribe to the HelpWrthlT website. Here Clubs have their ovén admin tortal where they manage their Club data and the League also has an admin portal to cover all the League min. These continue to great￿ asstst wilh mulb.ple ￿lminiStratiVe tasks and save time and eff(xt. The discipline CoMm￿ee met monthty to deade on the outcome of all league rule breaches dealing with over 900. During the season several personal hearings were also requested and held. Following ihe increase in discipline cases the League called an SGM in October and introduced some new policies surrounding matchday officials photo IDS and set up a dis¢ipbne dashtx)ard. These will now be standard going forward. As in pYevK)us years. poor behaviour both on and off the f￿ld of play, resulted iri match mulliple abandonments. The FA syslems continue to prowde challenges especially the Malchday App and the League raised a ticket wrth Ihe FA to highlight a common issue of correctly recording player appearances. The League utilised the 20 free hours of FA consuliancy over the season looking at pa*J empbDyees: Full Time system utilisation and league polices, Financial Review Wrth the year-end ending one month before th8 end of the s8ason, the accounts income and costs are not truly representativ8 of the league true season posrtion. This was discussed at a Trustees meeting where a prowsal to change the year end date to 31 May w8$ agreed. Thts is subject to ralifution by the Charities Commission. Due to the continuing growth ol the League a paKI Admin Officer was appointed. This is on the basis of 8 yeady statement of works for a contractOT. wh￿h has been rO4￿Jn8d off for Season 25126. This contributed £3.9k of new cost8 for the year. The League have also reviewed the overall financial pOSrti¢￿ and nv•V have 3 ￿$tr￿ted funds setup- a new League dissolution fund and the existing Repayable Bonds fund and orvJinal CYFL merger development fund. The Trustee5 ￿ntInUe to revithv how best to ulilise the CYFL merger fund in conjunction wrth celebrating the 10 Year anniversary of the League The Trustees agreed lo the increase in the Sportsmanship Award parameters to 10 leams £100 per age group. This and the other awards have an outstanding value of £15k offsel by £2k of sronsorship. The League continues to h8ve a gcth reputalion with existing member Clubs and continues to attract new members. From a membership perspedNe this l&J to an increase of 9% in team numbers. Desprte this membership fée income reduced by £4.4k as team rates were flexed. Continuing poor admin by many team managers increased thé fines lo £8k up almost 80% on the prior season. Cup Finals attendance added an additional £7k and a new Sponsorship partner saw another £1k. Bank interest was relatNely flat at £1.4k. As In Ihe previous season the League ran b￿diVISiOnal eup final$ and has invested in new equipment to ensure a professional image at each final. Due to this the League now also hi￿ a storage unit. This added one off costs of £6k in the season. Atthough overall Cup Final costs appear Sthver at £9.3k, there are an eslimaled £10.1 k of costs outstanding. The cup ffinals ran over a ¢Yoek period across 4 srtes. The U11 Trophy Event is the onty costs incurred so far wtth an estimated League Trophy and Medals cost of £6.4k outstanding. The upgrade to the Festival bcoking website is conlinuin9 With another £3k swnt. Further costs are anticipated for the following year as the system enhancement has been more difficult to implement than èxpected and the impending intrcKluctM of the FA FutureFit strategy Season 25126 impacting U7 football. There is £1 k of costs oulstanding based on work camed out so far and not billed. Based on the above the year*nd cred￿OrS have tRen estimated at £32.5k with debtors at £8.Sk (Fines £1.5, Cup Final Attendance receipts $plit £4k and Swn$￿ship £3kl. Structure, Govemance and Management The League is governed by a Charitable I￿led OiwisalioTr constilutK)n seis out the seleciion pro￿55 for its Trustees. Namos of the charity trustees WI￿ managg th* ¢harity Namo of pornon lor boltyl entitled to appoint truslv• Ilf Tru•tse n•m Offi￿111 any) D•ts• a¢i•d rf notfor whol• y•ar John Meates Chairman Peter Hockley Mark Davidson Laurence Bough Michael Jackson Secretary Funds hold as custodian truste88 on behalf of othern Currenlty there are ts¥0 Cornputing Laptops whi¢h have been purchased by the League and are held by the following League offi￿18.. Laurence Bough RegiStrat￿n Secretsry 8fKI Treasurer stephen Hull Fixlurè Secretary These were purchased to assist in the vduntary roles being perfomied. Tlw remain the F￿0PartY of the Leagti8. Declarations The trustees declare Ihat have apprtyed the Irustees, rep(Kt above. S>3ned on behalf of Ihe Charity'$ trustees. Signatuw{s) Full namesls) Posilion {e.g. Secretary,Chair. etc) Mark Dav￿Son TNste&lClub Rep Mike Jackson TrusteelJ(Nnt Chairman D8te June 2025 CHARITY COMMISSION FOR ENGLANO AND WALES 1175432 Receipts and payments accounts CC16a Forthe wiod 0111Y