ENPALS AGM
Date/Time Thursday 11[th] November 2021 6.30pm Present Trustees Paul , Melanie, Gill & Geof
Zoom)
1. 2020 Agm Minutes were approved
2. Treasurer’s report for 2020/2021was presented by Sarah which showed the income from BH lottery and plant / book sales and the receipt of the Talbot Village Trust Grant and no expenditure
3. Geof presented the Trustees’ report for the year ......
4. The Trustees were pleased to welcome Melanie Watson as a new Trustee with effect from 1[st] November 2020 replacing Sue Levell who stood down at last year’s AGM.
5. The Covid 19 Lockdown and social distancing requirements had a major impact on the fundraising activities this year with the only income being the 50% of the BH Lottery ticket sales .
6. In view of this the Trustees agreed not to renew the Liability Insurance as this would have used almost half of the projected income .
7. The Flat refurbishment started in 2021 and this precluded the use of the garden for any external fundraising events .
8. However it was possible to run a plant/cake/bookstall before the scaffolding for the roof was erected and this proved a great success with Trustees and Library Staff manning the stall ....thanks to Paul’s green fingers in growing and supplying the majority of the plants .
9. This was followed by two more such sales with the latest being held at Paul’s home with refreshments available in his garden....thanks to Sarah , Emma , Martha and Pauline for their help and encouragement.
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10.The provision of the Garden Room agreed at the last AGM progressed slowly through the year ....Talbot Village Trust agreed that their grant could be used for this purpose and Medi confirmed that the BCP “Match Funding” was still allocated to the project .
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11.There were quite a number of issues surrounding the project that took a considerable amount of time to address ....a “Licence to Use “ from BCP to allow Enpals to use the room , and more recently the need for a Planning Application as opposed to a Permitted Development took a long to resolve ..but thanks to a lot of behind the scenes work by Medi the
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decision was to class the project as “ Permitted Development” subject to some conditions that will be incorporated into the Licence to Use.
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12.A full ground survey was undertaken funded by BCP libraries and this was passed to Coastal Buildings for their confirmation that they can meet the recommendations for the groundwork
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13.It was also agreed that Enpals would fund the supply of electric power and data cabling to the room to “future proof” the anticipated use of the room.
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14.The Ward Councillors continue to support the scheme and have been lobbying on our behalf to ensure it’s fruition .
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15.The Trustees are also deeply appreciative of the support of Medi and her major contribution in actively working on our behalf to overcome all the obstacles we have faced in advancing this project
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16.The trustees would like to record their thanks to the Library Staff for all their support this year and also to wish Medi best wishes on her retirement in December 2021 .
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17.Geoff read out a report by library staff on library activities during the year and the Trustees and Cllrs conveyed their appreciation of their efforts.
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18.AOB There was considerable discussion between Medi / Cllrs and Trustees as to the progress of the community room and it was suggested that BCP may be able to place an order for the room and ENPALS transfer money to BCP Finance which would enable the VAT to be reclaimed and reduce the costs to Enpals ...in addition the extra costs of the room base requested following the ground survey were questioned by Cllr Bartlett and Medi was asked to liaise with the BCP construction services to ask for a quotation for the extra work .
The meeting closed at 7.40pm after Geoff , on behalf of the Trustees thanked everyone for their attendance and contribution to the meeting.
| A | B | C | D | E | |
|---|---|---|---|---|---|
| 1 | INCOME | ||||
| 2 | DATE | DETAILS | FUND RAISING EVENTS | EP BOOKLET | LIF MONEY |
| 3 | |||||
| 4 | 10/20 | BH Coastal Lottery | |||
| 5 | 11/20 | BH Coastal Lottery | |||
| 6 | 12/20 | BH Coastal Lottery | |||
| 7 | 01/21 | BH Coastal Lottery | |||
| 8 | 02/21 | BH Coastal Lottery | |||
| 9 | 03/21 | BH Coastal Lottery | |||
| 10 | 04/21 | BH Coastal Lottery | |||
| 11 | 05/21 | BH Coastal Lottery | |||
| 12 | 06/21 | Plant Sale | 106.00 | ||
| 13 | 06/21 | BH Coastal Lottery | |||
| 14 | 07/21 | BH Coastal Lottery | |||
| 15 | 07/21 | Plant/Cake Sale | 85.00 | ||
| 16 | 08/21 | BH Coastal Lottery | |||
| 17 | 08/21 | Talbot Village Grant | |||
| 18 | 09/21 | BH Coastal Lottery | |||
| 19 | 10/21 | Plant/Cake Sale | 180.00 | ||
| 20 | 10/21 | BH Coastal Lottery | |||
| 21 | |||||
| 22 | |||||
| 23 | |||||
| 24 | 371.00 | 0.00 | 0.00 |
| F | G | H | |
|---|---|---|---|
| 1 | |||
| 2 | DONATIONS | LOTTERY | |
| 3 | |||
| 4 | 22.00 | ||
| 5 | 22.00 | ||
| 6 | 27.00 | ||
| 7 | 20.00 | ||
| 8 | 20.00 | ||
| 9 | 18.50 | ||
| 10 | 22.50 | ||
| 11 | 18.00 | ||
| 12 | |||
| 13 | 22.50 | ||
| 14 | 18.00 | ||
| 15 | |||
| 16 | 18.00 | ||
| 17 | 10000.00 | ||
| 18 | 22.50 | ||
| 19 | |||
| 20 | 18.00 | ||
| 21 | |||
| 22 | |||
| 23 | |||
| 24 | 10000.00 | **269.00 ** | 10640.00 |
| A | B | C | D | E | F | G | |
|---|---|---|---|---|---|---|---|
| 1 | EXPENDITURE | ||||||
| 2 | DATE | DETAILS | **EVENT EXPENSES ** | DONATIONS | INSURANCE | MISC | |
| 3 | |||||||
| 4 | |||||||
| 5 | |||||||
| 6 | |||||||
| 7 | |||||||
| 8 | 0.00 | 0.00 | 0.00 | 0.00 |
0.00
| A | B | C | D | E | F | G | |
|---|---|---|---|---|---|---|---|
| 1 | BALANCE SHEET | ||||||
| 2 | Income | ||||||
| 3 | OpeningBalance | 6275.15 | |||||
| 4 | Fund RaisingEvents | 371.00 | Event Expenses | ||||
| 5 | EP Booklet | Donations | |||||
| 6 | LIF Money | Insurance | |||||
| 7 | Donations | 10000.00 | Misc | ||||
| 8 | Lottery | 269.00 | |||||
| 9 | |||||||
| 10 | Totals | 16915.15 | |||||
| 11 | |||||||
| 12 | BANK | ||||||
| 13 | |||||||
| 14 | 16915.15 |
| H | I | |
|---|---|---|
| 1 | ||
| 2 | Expenditure | |
| 3 | ||
| 4 | ||
| 5 | ||
| 6 | ||
| 7 | ||
| 8 | ||
| 9 | ||
| 10 | 0.00 | |
| 11 | ||
| 12 | 16915.15 | |
| 13 | ||
| 14 | 16915.15 |