REGISTERED CHARITY NUMBER: 1175343
Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 April 2021 for The Eva Crane Trust
MHA Monahans Chartered Accountants Fortescue House Court Street Trowbridge Wiltshire BA14 8FA
The Eva Crane Trust
Contents of the Financial Statements for the Year Ended 30 April 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 13 |
The Eva Crane Trust
Report of the Trustees for the Year Ended 30 April 2021
The Trustees present their report and the audited financial statements of the charity for the year ended 30 April 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice Accounting and Reporting by Charities (FRS 102) in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
OBJECTIVES AND ACTIVITIES
Objectives and Activities for the Public Benefit
The Trust was founded by Dr Eva Crane, who was an internationally renowned expert in apiculture and apicultural research. The CIO's objects remain the same and intend to encourage the advancement of the science of apiology and the promoting, financing, organising and encouraging the dissemination of bee research for the public benefit. On her death, Dr Crane, bequeathed the majority of her estate to the Trust.
It is part of the charity's strategy for achieving those objects, as expressed in the Incorporated Trust deed, is to co-operate with other charities, voluntary bodies and statutory authorities in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them.
Other powers expressly stated in the Trust deed include the power to maintain and promote libraries, records and museums of beekeeping and beekeeping history.
The charity's objects give a benefit to the public because bees are vital pollinators and therefore important in ensuring food security: without pollination, many important crops would fail. Research into the management of bees helps to support their survival. Honey is an important food and medicinal supplement especially in the developing world.
Grant making policy
The Trustees seek to make grants that will further the objectives of the Trust without risking the Trust's future by dissipating its resources. Applications are invited from other institutions, organisations and charities that promote knowledge and understanding of bees to a wider audience.
Dissemination of scientific information, as well as the historical and international aspects of beekeeping, were of particular interest to the Trust's Founder and therefore projects in these areas are given particular consideration. The Trustees have proactively sought to advertise the Trust's grant making policy and continue to see a significant increase in the number and variety of applications which are being received by them. The Trust's dedicated website (www.evacranetrust.org) and social media platforms (namely Facebook and Twitter) give it much greater visibility than has previously been the case.
ACHIEVEMENT AND PERFORMANCE
Achievements
The Trustees' objective throughout the year has been to continue to make grants in accordance with the Trust's objectives. The Trustees have been pleased to note that their efforts to disseminate information to the public about the Trust and its functions, including online applications, have continued to result in a steady rise in submissions being made to the charity during the year than has been the case in previous years. The total amount distributed by the charity in the 2021 year of account was £193,111 (ignoring a prior year accrued grant of £6,000 that was cancelled in the year), compared to £153,158 which was distributed in 2020. The Trustees continue to explore ways of disseminating information about the Trust.
Investment performance
The Trustees have appointed Brewin Dolphin to manage the investments of the charity. As at the year-end 0.5% (2020: 2.3%) of the portfolio was held in cash with the balance invested as described in Note 10 to the accounts. The Trustees meet regularly (at least twice-yearly and receive quarterly written reports) with the investment managers to review the investment performance and to give guidance to them of their investment objectives.
The Implications of Covid-19
Due to 'lock-down' instructions from the government and academic institutions closing around the world, the Trustees suspended grant giving activity on 20th March 2020. The grant application process was re-opened on 19th June 2020, ready for assessment in the Autumn. This information was communicated through the Trust's website and social media platforms. Four grant recipients were affected, as their research had to be postponed and one recipient from the previous year had to delay their research. The Trustees confirmed in writing that, unless the original proposal was greatly altered, the funds for these projects were guaranteed.
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The Eva Crane Trust
Report of the Trustees for the Year Ended 30 April 2021
ACHIEVEMENT AND PERFORMANCE
As these circumstances have been unprecedented and as the ECT deals with people on a global basis the Trustees were keen to demonstrate a flexible approach whilst asking applicants "to be realistic in planning schedules and to be practical, by taking into consideration the situation and its ramifications in their country".
The Trustees also agreed to pay Sarah Jones (ECT self-employed administrator) a minimum of 40 hours per month for the period between March - May 2020. This was later extended to December 2020 and then March 2021. They recognised that her hours were likely to be severely reduced as a consequence of the 'lock-down'. This was confirmed in writing to Ms Jones in a letter from Chairman.
FINANCIAL REVIEW
Level of reserves
The Trustees aim to preserve, as far as possible, the value of the fund. They have not so far made any major grant which would diminish the value of the fund and at present have no intention to do so. The reserves of the charity as at 30 April 2021 were £5,059,089 (2020: £4,673,442).
Review of financial position
This charity was the major beneficiary of the Estate of Dr Eva Crane. Dr Crane died on 6 September 2007 and in 2009 the charity received its entitlement from this estate amounting to £2,781,290. The income of the charity is almost entirely derived from its investments. The Trustees review applications received by the charity and award funding where they feel the objectives of the charity have been met. This year grants totalling £193,111 were awarded, excluding a £6,000 prior year accrued grant cancelled in the year (2020: £153,158)..
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is a charitable incorporated organisation (CIO) controlled by its governing document, a Deed of Trust. The constitution was revised in accordance with Charity Commission guidelines and dated 24 October 2017.
The CIO was registered in October 2017. This replaced the former Eva Crarne Trust which was an unincorporated charity. On closure of the unincorporated charity, the Trustees agreed unanimously that all assets be transferred to the CIO, namely the investment portfolio with Brewin Dolphin and cash held by the charity in the CAF Bank account.
Trustees
The Trustees are appointed by a resolution passed at a properly convened meeting of the charity Trustees.
The charity's constitution provides that in selecting individuals for appointment, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
All new Trustees receive a Declaration of Trust and sign the necessary Deed of Appointment. They also receive a copy of the Policy Statement Guidelines of the Trustee Act 2000 and are encouraged to attend courses and seminars held by such organisations as Charity Business.
During the year ended 30 April 2020, the Trustees met regularly at Northumberland Buildings, Bath, the offices of Messrs Royds Withy King, a firm of solicitors with an extensive practice in charity law. James McNeile, Senior Partner, is the main source of contact, with additional access to their specialist charity law staff, if and when required. The representatives at Royds Withy King derive no personal benefit from the Eva Crane Trust or from Royds Withy King's involvement with the Charity. If, however, any element of conflict was to arise, the Trust Deed provides for decisions to be made by a majority of votes of the Trustees. During the year ended 30 April 2021 trustee meetings were held virtually as a result of Covid-19 restrictions.
Risks Charity faces
It is the policy of the Trustees that the careful management of the charity's resources will ensure that funds will be available for the foreseeable future to promote the charity's objectives.
Financial Risk: The brokers Brewin Dolphin were appointed in 2008 to manage the Trust's financial investments. The Trustees receive a written quarterly valuation report. This allows the Trustees to assess the performance of funds in a currently unstable period in the financial markets. Representatives of Brewin Dolphin also attend (usually twice-yearly) the Trustee meetings where any developments or changes are discussed.
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The Eva Crane Trust
Report of the Trustees for the Year Ended 30 April 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governance Risk: Conflict of Interests. Trustees are made aware of their legal obligations and responsibilities to the Trust and all Trustees declare any interest that they may have in any application. This is to ensure, as far as possible, that there is no bias in the decision-making process. On occasions it may be necessary that such a Trustee is not involved in the voting process.
In addition to quarterly reports and the regular meetings the Trustees reserve the right to call meetings at short notice if any member or adviser feels that circumstances have changed and possible risk factors have increased.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1175343
Principal address Royds Withy King 34 Regent Circus Swindon SN1 1PY
Trustees
H R Jones P Walker C Smith R Cooper D de Graaf
Independent Examiner
James Gare ACA DChA MHA Monahans Chartered Accountants Fortescue House Court Street Trowbridge Wiltshire BA14 8FA
Solicitors
Royds Withy King 34 Regent Circus Swindon SN1 1PY
Investment Managers
Brewin Dolphin 12 Smithfield Street London EC1A 9BD
Approved by order of the board of trustees on 8[th] November 2021 and signed on its behalf by:
............................................................................... H R Jones - Trustee
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Independent Examiner's Report to the Trustees of The Eva Crane Trust
Independent examiner's report to the trustees of The Eva Crane Trust
I report to the charity trustees on my examination of the accounts of The Eva Crane Trust (the Trust) for the year ended 30 April 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
James Gare ACA DChA MHA Monahans Chartered Accountants Fortescue House Court Street Trowbridge Wiltshire BA14 8FA
3 December 2021 Date: .............................................
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The Eva Crane Trust
Statement of Financial Activities
for the Year Ended 30 April 2021
| Notes INCOME AND ENDOWMENTS FROM Other trading activities 2 Investment income 3 Total EXPENDITURE ON Raising funds 4 Charitable activities 5 Promoting, financing, organising and encouraging the dissemination of bee research for the public benefit Total Net gains/(losses) on investments NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2021 Unrestricted fund £ 46 115,358 115,404 31,294 207,747 239,041 509,284 385,647 4,673,442 5,059,089 |
2020 Total funds £ 92 129,501 129,593 30,195 176,312 206,507 (73,008) (149,922) 4,823,364 4,673,442 |
|---|---|---|
The notes form part of these financial statements
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The Eva Crane Trust
| Balance Sheet 30 April 2021 Notes FIXED ASSETS Investments 10 CURRENT ASSETS Debtors 11 Cash at bank CREDITORS Amounts falling due within one year 12 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 13 Unrestricted funds TOTAL FUNDS |
2021 Total funds £ 5,090,248 1,596 91,017 92,613 (123,772) (31,159) 5,059,089 5,059,089 5,059,089 5,059,089 |
2020 Total funds £ 4,614,099 1,596 182,549 184,145 (124,802) 59,343 4,673,442 4,673,442 4,673,442 4,673,442 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 8[th] November 2021 and were signed on its behalf by:
............................................. H R Jones - Trustee
The notes form part of these financial statements
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The Eva Crane Trust
Notes to the Financial Statements for the Year Ended 30 April 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The Eva Crane Trust is a charitable incorporated organisation (CIO) registered in England and Wales. The address of the principal office is given in the charity information on page 2 of these financial statements.The nature of the charity's operations and principal activities are the advancement of the science of apiology and the promoting, financing, organising and encouraging the dissemination of bee research for the public benefit.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Practice.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
Income from trading activities includes income earned from royalties on Dr Eva Crane's copyrighted work. Royalty income in the prior year netted off against expenditure has been re-allocated to show as income in the comparatives in the current year accounts. Income is recognised when entitlement has occurred.
Investment income is earned through holding assets for investment purposes such as shares and property. It includes dividends and interest. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend income is recognised as the charity's right to receive payment is established.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.
Grants payable to third parties are within the charitable objectives. Where unconditional grants are offered, this is accrued as soon as the recipient is notified of the grant, as this gives rise to a reasonable expectation that the recipient will receive the grants. Where grants are conditional relating to performance then the grant is only accrued when any unfulfilled conditions are outside of the control of the charity.
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The Eva Crane Trust
Notes to the Financial Statements - continued for the Year Ended 30 April 2021
1. ACCOUNTING POLICIES - continued
Taxation
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investments
Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in 'net gains / (losses) on investments' in the Statement of Financial Activities if the shares are publicly traded or their fair value can otherwise be measured reliably.
Cash
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Debtors and creditors payable within one yea r
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Financial instruments
The charity only holds basic financial instruments as defined in FRS 102. Trade debtors, trade creditors and accruals are held at amortised cost as detailed in notes 11 and 12. Cash is measured at face value. Fixed asset investments are measured at fair value as detailed in note 10. Prepayments are not financial instruments.
Going Concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. The trustees have considered the ongoing potential impact of the coronavirus Covid-19 pandemic and have concluded that this will not affect the going concern status of the charity.
2.
3.
OTHER TRADING ACTIVITIES
| Royalty income INVESTMENT INCOME Dividends received Interest received |
2021 £ 46 2021 £ 115,358 - 115,358 |
2020 £ 92 2020 £ 129,184 317 |
|---|---|---|
| 129,501 |
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The Eva Crane Trust
Notes to the Financial Statements - continued for the Year Ended 30 April 2021
4. RAISING FUNDS
| Investment management costs Portfolio management 5. CHARITABLE ACTIVITIES COSTS Direct Costs £ Promoting, financing, organising and encouraging the dissemination of bee research for the public benefit 3,674 6. GRANTS PAYABLE Promoting, financing, organising and encouraging the dissemination of bee for the public benefit The total grants paid to institutions during the year was as follows: Coloss MERL University of Sheffield University of Sussex National University of Ireland Galway Sassari University Bees for development University College Dublin Manchester Metropolitan University Purdue University USDA Agricultrual Research Service Bee Research Lab Western Sydney University Tanzania Forestry Research Universitario de Cartuja Granada IRIAF Spain CNRS Toulouse Universidad Mayor Chile University of Plymouth INIBIOMA CONICET University of Dodoma University of Cork Nottingham Trent University University of Emory University of Glasgow Fermanagh Bee Keepers Association |
Grant funding of activities (see note 6) £ 187,111 research |
2021 £ 31,294 Support costs (see note 7) £ 16,962 2021 £ 187,111 2021 £ 1,000 7,500 13,090 4,673 15,700 2,500 8,350 15,710 11,442 29,927 30,769 7,500 8,000 5,000 14,500 12,500 (6,000) - - - - - - - - 182,161 |
2020 £ 30,195 Totals £ 207,747 2020 £ 153,158 |
2020 £ 30,195 |
|---|---|---|---|---|
| 2020 £ 2,294 - - - - - - - - - - - - - - - 6,000 17,685 35,220 3,300 28,312 1,000 49,979 7,893 1,475 |
||||
| 153,158 |
The £6,000 negative grant in the current year to the Universidad Mayor Chile relates to a grant which was cancelled on the basis that the event funded was unable to be held due to Covid-19 restrictions.
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The Eva Crane Trust
Notes to the Financial Statements - continued
for the Year Ended 30 April 2021
7. SUPPORT COSTS
| Promoting, financing, organising and encouraging the dissemination of bee research for the public benefit |
Information Governance Finance technology costs £ £ £ 307 1,642 15,013 |
Totals £ 16,962 |
|---|---|---|
Independent examiner's remuneration
The total fee for independent examination and accounts preparation is £2,535 (2020: £2,415).
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 April 2021 nor for the year ended 30 April 2020.
Trustees' expenses
During the year one trustee (2020: five trustees) were reimbursed for travel expenses in total of £72 (2020: £1,403).
Key management personnel remuneration
The charity considers its key management personnel comprise the trustees. No employee benefits were received by key management personnel.
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| INCOME AND ENDOWMENTS FROM Other trading activities Investment income Total EXPENDITURE ON Raising funds Charitable activities Promoting, financing, organising and encouraging the dissemination of bee research for the public benefit Total Net gains/(losses) on investments NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted fund £ 92 129,501 129,593 30,195 176,312 206,507 (73,008) (149,922) 4,823,364 4,673,442 |
|---|---|
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The Eva Crane Trust
Notes to the Financial Statements - continued for the Year Ended 30 April 2021
10. FIXED ASSET INVESTMENTS
| MARKET VALUE At 1 May 2020 Additions Disposals Revaluations At 30 April 2021 NET BOOK VALUE At 30 April 2021 At 30 April 2020 |
Listed investments £ 4,614,099 1,183,205 (1,216,340) 509,284 5,090,248 5,090,248 4,614,099 |
|---|---|
All investments are UK investments or investments within a portfolio managed within the UK.
Investments at the year end date are broken down as follows:
| Other Sterling Fixed Interest Overseas Bonds UK Invested Unit Trusts Overseas Invested Unit Trusts Property Absolute return Emerging Markets European USA Japan Commodities Asia Global Investments |
2021 £ 823,143 431,512 1,026,744 - 105,709 372,451 - 397,197 1,112,544 142,412 529,519 49,646 99,370 5,090,248 |
2020 £ 1,120,335 - 1,229,886 44,810 92,677 318,680 82,995 344,182 716,516 90,168 380,736 193,114 - |
|---|---|---|
| 4,614,099 |
The charity employs professional fund managers to manage the investments on a discretionary basis according to general policies agreed with the Trustees. The Trustees are aiming for a high level of capital protection whilst maintaining a steady production of income available to be withdrawn every year.
The fair value of listed investments is determined by reference to the quoted price for identical assets in an active market at the balance sheet date.
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments and accrued income
| 2021 £ 1,596 |
2020 £ 1,596 |
|---|---|
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The Eva Crane Trust
Notes to the Financial Statements - continued for the Year Ended 30 April 2021
12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Accrued expenses Accruals for grants payable |
2021 £ 962 3,042 119,768 123,772 |
2020 £ 901 2,898 121,003 124,802 |
|---|---|---|
13. MOVEMENT IN FUNDS
| At 1.5.20 £ Unrestricted funds General fund 4,673,442 TOTAL FUNDS 4,673,442 Net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General fund 115,404 (239,041) TOTAL FUNDS 115,404 (239,041) Comparatives for movement in funds At 1.5.19 £ Unrestricted funds General fund 4,823,364 TOTAL FUNDS 4,823,364 Comparative net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General fund 129,593 (206,507) TOTAL FUNDS 129,593 (206,507) |
Net movement in funds £ 385,647 385,647 Gains and losses £ 509,284 509,284 Net movement in funds £ (149,922) (149,922) Gains and losses £ (73,008) (73,008) |
At 30.4.21 £ 5,059,089 5,059,089 Movement in funds £ 385,647 385,647 At 30.4.20 £ 4,673,442 4,673,442 Movement in funds £ (149,922) (149,922) |
|
|---|---|---|---|
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The Eva Crane Trust
Notes to the Financial Statements - continued for the Year Ended 30 April 2021
14. RELATED PARTY DISCLOSURES
No related party transactions took place during the year or prior year.
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