TANDEM TREKKERS – Registered Charity 1175326
TRUSTEES REPORT 01 January 2024 – 31 December 2024
The Board of Trustees of Tandem Trekkers is pleased to present its annual report for 2024.
1.0 Annual General Meeting -2023
The AGM, covering the year ending 31[st] December 2023, was held remotely on 27[th] February 2024. 29 members participated. Apologies from 8 members were received.
The minutes from the 2023 AGM, together with the Trustees Annual Report and the Financial Annual Report were all proposed and unanimously accepted by the membership.
Further details of the AGM are as highlighted below and as contained in the appropriate minutes.
2.0 Trustees – 2024
The following changes to the Board of the charity occurred:
Retiring Trustees: Tariq Ali, Brittany Stead and Diarmuid Ware
Proposed and elected to office: Steve Dearman, Sophie Butler, Stephen Butler, and Louise Sugden.
In summary, the trustees and their respective roles during 2024 are as provided below:
| Stephen Draycott | 01stJanuary – 31stDecember 24 | Chair |
|---|---|---|
| David Quarmby | 01stJanuary – 31stDecember 24 | Vice Chair |
| Andrew Mann | 01stJanuary – 31stDecember 24 | Treasurer |
| Diarmuid Ware | 01stJanuary – 27thFebruary 24 | Secretary |
| Sophie Butler | 27thFebruary – 31stDecember 24 | Secretary |
| Stephen Dearman | 27thFebruary – 31stDecember 24 | Trustee |
| Louise Sugden | 27thFebruary – 31stDecember 24 | Trustee |
| Stephen Butler | 27thFebruary – 31stDecember 24 | Trustee |
| Joanne Draycott | 01stJanuary – 31stDecember 24 | Trustee |
| Matthew Jones | 01stJanuary – 31stDecember 24 | Trustee |
| Paul Stark | 01stJanuary – 31stDecember 24 | Trustee |
| Tariq Ali | 01stJanuary – 27thFebruary 24 | Trustee |
| Brittany Stead | 01stJanuary – 27thFebruary 24 | Trustee |
The Board convened monthly during the period being reported. All meetings were conducted remotely.
3.0 Membership overview
We welcomed 13 new members during 2024 and said good bye to 7 trekkers resulting in a modest increase from 93 members in January to 99 members at the year end.
Of the 99 members on our books, the breakdown was 52 pilots and 47 stokers comprising 64 male and 35 female riders.
It is now two years since we conducted an exercise asking everyone on the Register of Members to positively “opt in” in order to remain a bona fide member of the charity. It is proposed to undertake a similar “cleansing” exercise before the start of the 2025 season.
4.0 Activity Overview
A total of 40 rides and track sessions were arranged during 2024. Rounded up, the average weekly attendance was 16 riders, ranging from 7 - 31 riders per ride/session.
The total number of participants over the season was 71 ( 73 ), comprising 38 ( 40 ) different pilots and 30 ( 33 ) different stokers. Figures in brackets represent 2023 totals.
Given that a number of pilots and stokers on our register haven’t ridden with Trekkers for some time, and in order to accurately represent our activity participation, it is proposed to formalise a “supporter” classification of member as part of the above-mentioned data cleanse exercise.
4.1 Trekkers 150mph and “Go Fund Me”
Building on the very successful “Trekkers do 100 mph” event held in September 2023, a similar initiative was held at Leeds Road Sports Complex “Trekkers do 150mph” on Saturday 1[st] June. Approaching £2,500.00 was raised in sponsorship monies and ancillary activities including a cake stall.
4.2 2024 Residential
Following an extremely successful residential held at Lancaster University in 2023, we returned in 2024 (9[th] -11[th] August) for another superb weekend. This was our fourth and largest residential, with a total 31 Trekkers (15 tandems and 1 solo) enjoying two rides over the course of our stay. As ever, our rides were supplemented by noncycling activities and general interaction.
Further details can be viewed at:
Residential Rogues Gallery – Tandem Trekkers and https://www.youtube.com/watch?v=GilU7d7LauA
5.0 Financial and Fleet Overview
5.1 Financial Summary
Generous grants from British Cycling, local employer Cummins as well as our internal fundraising initiatives, together with other donations and the unspent surplus brought forward from 2023 have ensured that our overall financial situation remained very buoyant. Our end of year balance of just under £19,000.00 is sufficient to underpin the running costs of the charity for the foreseeable future.
Full details are as contained in the accompanying financial report and accounts.
5.2 Tandem Fleet Overview
Our current fleet comprises a total of 21 bikes with 17 tandems classed as our main ride out bikes and a further 04 bikes earmarked for possible disposal.
The total value of all assets including our tandems, trailers and all spares and accessories was estimated to be £14050 as at 31 December 2024.
Further details of our current inventory are as contained in the accounts.
Approved by the Board of Trustees of Tandem Trekkers and passed by the membership at the Annual General Meeting held on 25[th] February 2025.
Stephen Draycott Chair
Andrew Mann Treasurer
[In accordance with a resolution previously passed, this document does not require original “wet” signatures and the above officers are accordingly empowered to electronically submit the same and do so as if signed as per normal protocols.]
Tandem Trekkers – Registered Charity 1175326
Annual Accounts: 1st January 2024 – 31st December 2024
The Trustees of Tandem Trekkers are pleased to present their 2024 Annual Accounts, as appended and as described below.
The accounts have been prepared on a simplified receipts and payments basis with all purchases, including any capital purchases and sales, shown as payments and receipts and hence without the need to prepare an accompanying balance sheet. However, an asset valuation list has been appended to the accounts.
TABLE A reflects in detail our actual cash flow and shows all restricted and unrestricted receipts together with all payments made as well as a comparison with 2023. The numbers show an overall funds movement surplus of £2,212.67 which is reflected by an increase in our end of year bank balance.
We are particularly indebted to British Cycling for their grant of £5,500 as well as to local employer, Cummins Turbo Technologies, for their donation of $5,000.00
In the interests of clarity, and as an aid to understanding our finances, a separate TABLE B is also shown. The figures here are adjusted from TABLE A and consolidate into net expenditure, the outflows associated with our Residential Weekend as well as our purchase of branded Tandem Trekkers cycling clothing. Whilst members make significant contributions to both expenditures, the balances reflect the subsidies the Board are happy to make in the interests of furthering the objectives and well-being of the charity.
As is self-evident, the exceptional inflows during the year have resulted in a very healthy end of year cash balance.
Approved by the Board of Trustees of Tandem Trekkers and passed by the membership at the Annual General Meeting held on 25[th] February 2025.
Stephen Draycott Chair
Andrew Mann
Treasurer
[In accordance with a resolution previously passed, this document does not require original “wet” signatures and the above officers are accordingly empowered to electronically submit the same and do so as if signed as per normal protocols.]
Tandem Trekkers Accounts 2024 - TABLE A
| Receipts Dec-23 £ Opening Balance: 13956.50 Virgin Restricted 2700.00 Disability Rights Grant Unrestricted Cummins USA donation BC Limitless grant Roberttown Beer Festival 1300.00 Donations 1149.50 Subscriptions 306.00 Blind Drunk social 2280.00 Sale of bicycles 30.00 Sale of gilets 15.00 Miscellaneous donations 250.08 Gift Aid Reclaims from HMRC 23.87 Amazon Europe Core 2450.00 Residential weekend payments 2095.00 Beech Holme for their trailer 0.80 Other 150 MPA donations 205.00 Beech Home Donation 2537.90 GoFund Me Donations 6500.00 National Lottery Fund 93.70 100/150 mph cake stall 30.00 Sale of misc/donated clothing - Sale of jerseys - Sale of T shirts - CG Benevity Square Test transfer Member regular gift aid |
Dec-24 £ 16872.35 - 3833.68 5500.00 500.00 250.00 1188.00 298.00 250.00 15.00 179.75 - - 2450.00 - 540.00 - 1746.27 - 204.05 - 360.00 172.00 2.50 0.01 50.00 |
Payments Dec-23 Dec-24 £ £ 302.50 Track hire 276.40 660.83 Tandem Maintenance 325.64 1868.95 Tandem storage 1800.00 1891.40 Volunteer Expenses 2476.08 1501.76 Third Party Insurance 1573.47 85.00 Affiliations 186.00 4130.00 Tandem purchases - 59.99 Web domain & hosting 59.99 71.95 Zoom subscriptions 15.59 222.11 Tandem Insurance - - Trailer Maintenance 11.00 16.78 Domain renewal - 67.50 Hire of BCKAT - 1590.02 New trailers - parts - 2600.00 New trailers us and Beech Holme - 98.98 Miscellaneous items for new lockup 84.28 250.00 Residential weekend booking fee 330.00 - Residential weekend refund 50.00 43.52 eBay selling fees - 3269.65 Res. Weekend accommodation cost 4893.74 209.86 Residential Weekend travel costs 220.95 - Hire of Boddington Circuit 54.00 110.20 Work stands for skills training - - Bank charge for converting US$ to £ 7.00 - Club cycle jerseys 1325.00 - Postage 3.90 - T-shirts 750.00 - 150 MPH expenses 71.36 - Square POS Card reader 22.80 - Square fees 5.04 - 12 x Gilets 270.00 - Items for maintenance course 154.35 - Cost of First Aid course 450.00 Closing balance: 16872.35 Virgin Bank 18995.02 |
|---|---|---|
| 35923.35 | 34411.61 | 35923.35 34411.61 |
| Opening balance: Virgin Bank Closing balance: Virgin Bank Surplus / (Deficit) on year |
£ 16872.35 |
|
| 16872.35 18995.02 |
||
| 18995.02 2122.67 |
Surplus / (Deficit) on year
Tandem Trekkers Accounts 2024 - TABLE B (SUMMARY ACCOUNTS)
Figures consolidate the Residential and Branded Clothing transactions as net expenditure
INCOME
| British Cycling Limitless Grant | £5,500.00 |
|---|---|
| Cummins Grant | £3,833.68 |
| Trekkers Fund Raising | £2,490.32 |
| Subscriptions | £1,188.00 |
| Roberttown Festival Donation | £500.00 |
| Blind Drunk Event | £498.00 |
| Sale of surplus tandems | £250.00 |
| Miscellaneous Income | £282.26 |
£14,542.26
EXPENDITURE
| Volunteer Expenses | £2,476.08 |
|---|---|
| Rental | £1,800.00 |
| Insurance | £1,573.47 |
| Residential Expenses | £3,044.69 |
| Branded Cycle Clothing | £1,798.00 |
| Maintenance | £490.99 |
| Training | £450.00 |
| Track Hire | £330.40 |
| Subscriptions & Media | £261.58 |
| Miscellaneous Expenses | £194.38 |
| £12,419.59 | |
| SURPLUS/DEFICIT | £2,122.67 |
| REFLECTED BY | |
| Closing Balance | £18,995.02 |
| Opening Balance | £16,872.35 |
| Surplus | £2,122.67 |
Tandem Trekkers Fleet and Asset Valuation - Dec 2024
| Operatonal Fleet - Dec 2024 | Operatonal Fleet - Dec 2024 | Operatonal Fleet - Dec 2024 | |||
|---|---|---|---|---|---|
| Approx | Valuaton | ||||
| Value | Key | ||||
| Year | |||||
| MAIN RIDE OUT BIKES | |||||
| Blue Orbit-Sm1 | 2018 | £600.00 | A | ||
| Blue Orbit-Sm 2 | 2021 | £600.00 | A | ||
| Black Orbit-Sm 3 | 2022 | £1,200.00 | B | ||
| Black Orbit-Sm 4 | 2022 | £1,200.00 | B | ||
| Blue Orbit-Med 1 | 2018 | £600.00 | A | ||
| Blue Orbit-Med 2 | 2018 | £600.00 | A | ||
| Blue Orbit-Med 3 | 2018 | £600.00 | A | ||
| Blue Orbit-(S)Med 4 | 2021 |
£600.00 | A | ||
| Black Orbit Med 5 | £500.00 | C | |||
| Blue Orbit Drops Med 6 | £600.00 | C | |||
| Blue Orbit-Lrge 1 | 2018 | £600.00 | A | ||
| Blue Orbit-Lrge 2 | 2018 | £600.00 | A | ||
| Blue Orbit-Lrge 3 | 2021 | £600.00 | A | ||
| Blue Orbit-Lrge 4 | 2021 | £600.00 | A | ||
| Red / Black Orbit | £600.00 | C | |||
| Red Santana | £500.00 | C | |||
| Red Tony Oliver | £400.00 | C | |||
| HELD FOR POSSIBLE DISPOSAL | |||||
| Emmerdale 1 | £100.00 | C | |||
| Silver Dawes | £250.00 | C | |||
| Silver Blue Orbit | £250.00 | C | |||
| Silver Dawes Duet | £250.00 | C | |||
| £11,850.00 | |||||
| NON-BIKE ASSETS | |||||
| 7 bike trailer-purchased 2019 | £400.00 | D | |||
| 7 bike trailer-purchased 2023 | £400.00 | D | |||
| Tools various | £400.00 | D | |||
| Maintenance course props / tools | £250.00 |
D | |||
| Spare parts-various | £100.00 | D | |||
| 3 x Ride leader packs | £250.00 | D | |||
| Clothing for sales | £400.00 | D | |||
| £2,200.00 | |||||
| TOTAL INVENTORY | £14,050.00 | ||||
| Valuaton Key | |||||
| A | £1,800 (Price new) depreciated to | £600 (Residual value) | |||
| B | £2,200 (Price new) depreciated to | £1200 | |||
| C | Reference to eBay / Gumtree recent sales | ||||
| D | B Harle Estmate | ||||