RYE ARTS FESTIVAL CIO Registered charfty no. 1175309 Trustees, Report and Financlal Statements For the year ended 31 December 2022 CHATSWOOD AssoaATES AbSn8WOrth New England Lane Rye, Easl Sussex TN317NT
RYE ARTS FESTIVAL CIO Trustees. Report and Financial Statements For the year ended 31 December 2022 Contents Page Charity information Trustees, Report Independent Examiner'5 Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 9-13
RYE ARTS FESTIVAL CIO Trustees, Report ?Trd Financial Statements For the year ended 31 December 2022 Charity Informatlon Trustees: Andrew Stuart Linda Hadand John Case David Angell Since 25-Fe22 Registered Charlty Number: 11753tY3 Re8lStered address: Abingworth New England Lane Rye. East Sussex TN317NT Accountants: Chatswood Assoclates Abln8WOrth New England Lane Rye, East Sussex Th317NT Maln Bankers: CAF 8ank Ltd 25 Kings Hill Avenue Kln8s Hill West Malling Kent ME194JQ
RYE ARTS FESTIVAL CIO Trustee< report for the year ended 31 December 2022 The Tfustee5 present their rert with the financial statements for the Charltyfor the above period. The financial statements of the charrty which 15 a tharitable Incorporated Organi5ation ICIOI have been prepared in accordance with the Charitles SORP IFRS1021 ~Accountlng and Reporting by Charrties.. Statements of Recommended Prartice" applKable to charities preparing their accounts in accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland, and the Charltles Act 2011. The financial statements have been prepared under the historical cost conventk*n. OBJEcfs AND ACTIVITIES The objects of the charitable incorporated org3ni5ation are to advance educatton for the public benefit by promoting and providing opportunrties for the appreciation. understanding and enjoyment of the arts and in particular music, opera, dance, film, literature and the visual arts, through an annual arts festival In and around Rye, and other actNities from time to time. STRUCTURE GOVERNANCE AND MANAGEMENT Governlng Document Rye Arts Festival CIO, formedy Rye Arts Festlval, was constituted by the Constitutlon dated 16 Ortober 2017. The CIO took over from the Rye Arts Festival chartty no 270474 on l January 2018. Appolntment of Trustees The maxlmum number of Trustees is elght. Trustees see for a the-year period retlring by rotation and are decided by the members at Annual General Meeting. Vacandes between AGMS may be filled by the exlsting Trustees. Trustee Induftl¢n and traSnlng New Trustees are provided with infomiatktn on structure. buslness plans and recent financial perform?nce of the CIO and are encoLrra8ed to consult wlth the Offlcers to facilttste the understandln8 of thelr role. Organlsatlon The Board of Trustees ts responsible for the management of the CIO. It regularty considers the operatlonal rlsks that the Charlty faces and ts satlsfied that it has adequate systems in place to minimlse thelr Impact. The Board has appointed, on an annual basis, a FestNal Or8anising Commlttee and mOnorS Its compliance with standlng orders and terms of reference. Health & Safety In 2017 the Trustees established a Heah and Safety subcommittee to advise on policy and Implementatlon. All appropriate personnel undergo flrst aid trainin& and our Stage Manager has undergone specialist Safeguardlng training. All venues used in the Festival ar• rkk assess•d. The sub¢ommttte¢ re8ulorly rtview the insurance policy to ensure adequate cover. ACHIEVEMENTS AND PERFORMANCE After the cancellatlon of the 2020 FestFval due to Covid and the nervousness of audiences as we came out of lockdown before the 2021 Festival, the organtsers and trustees were looking forward to 2022 as a fresh start. However. the sad passlng of her Majesty Queen Elizabeth on Thursday 8th September, the eve of the Festlval brought a whole Set of different problems. Our main venue St Mary's Church was closed to us immediately for the period of Nailonal Mourning through to and including Monday 19th September and, at short notice, no comparable venue in Rye was available, so several classlcal music concerts and some talks had to be cancelled. as reschedulrng for almost all these events was impossible. The Festlvays Insurance would have paid out should the venue have become available to us due to physical damage, but not due to closure following the death of the SOveren. As a result, ticket refunds had to
RYE ARTS FESTIVAL CIO Trustees report Icontinuedl made, whilst payments had to be made to contracted artists, atthough some ticketholders chose, very generously, to walve their refunds and some art15te5 also chose to waive their payments. And our generous sponso. including our headline sponsors NFU Mutual Ashford, Tenterden and Whiffleld branch, and advertisers also fully supported the Festwal through thi5 unprecedented turn of events. Classical Music bore the brunt of the cancellations, but in the second week of the Festival we were able to hold some concerts in conjunction with City Music foundation, with whom we had entered into an exciting partnership in 2022 to bring some of the finest young talent to Rye, with concerts from artistes at the start of their profèssional careers. Lunchtime audience5 in St Marfs enjoyed one concert by fl3Ut15t Sirius Chau with pianist Virtoi Lim and another by double b35S 50101st Toby Young accompanied on piano by Benjamin Powell. And an opera evening at St Mary's was a huge success with the audience. Soprano Laurè Lolita Peresivana from Latvia, Welsh 5pinto soprano Sian Dicker and British-ukrainian mezzo Rozanna Madylus sang beautifully, accompanied by Lithuanian pi8ni5t Rokas Valuntonis, as the audience was treated to a Selection of operatic arias. And the Festival closed with a wonderful Winchelsea and Rye Musical Pilgrimage, featuring, as in 2021, chordl perfo¥mances by Victoria Con50rt at St Thomas, Winchelsea and St MaS Rye. with a walk between the two towns, although this year the direction of travel was reversed and the music was from the Spanish Royal Court. The non-classical or'traditional and contemporary. programme of music kicked of with a full audience at Rye Community Centre for Festival f3vourites the Mountain Firework Company who did not disappoint! However, the Fay Hield Trio had to cancel a5 a close friend of the band died the night before they were due to drive down fiom Sheffield. The srnall audience for the twin gultarists steeped in Americana, Brooks Williams and Aaron Catlow, enjoyed their artistry and musical skills. And the west African sounds of Kadialy Kouyate Sound Archive held a good-sized audience at times spell-bound and at others on it5 feet. The planned Books and Talks programme was the biggest in the Festival's 51 year history. But the closure of St Mary's meant thetalk by be5t-selling novelist Robert Harris had to be cantelled and as he was on a national tour could not be re-scheduled. And the author Patrick Gale had to cancel due to National train strike5- he could get to Rye but couldn't get home. Similarly, Miranda Seymour and James Runcie had to cancel due to rail closuresl When it rains it poursl But a strong, varied and extensive programme did go ahead. Rev Richard Coles tame back to talk about his new novel and attracted a sell-out audlence to St Ma5 Church. Good-5ized audiences came to talks at the *eGcntly feopene(J fjeor¥¢ Inn ballroom by Chris O'DonoÉhue, who was one of the original Rye Potters, aftd TV journalbt Gavin Esler. Wrth 2022 being the centenary of the publication of Miss Mapp there was a fascinatlng E.F. Benson Moinin8 at Rye Community Centre. And Lamb House h05ted a selection of his stories read by actors Richard Crowest and Rosalyn Landor, which were sell-outs and well-received by the audiences. Local autfvors figured prominently. Elaine Luke focused on Malcolm Saville's lrfe and writing, and Dr Pat Agar did two separate and fascinating talks about writers who lived and were Influenced by Rye and ihe neighbouring land. Most famou51y, Henry James but also Joseph Conrad and Ford Maddox Ford were featured in one talk while Sheila Kaye-Smr(h, Radclyffe Hall, Russell Thorndike and others features in another. In a welcome additlon to the programme and to celebrate dlversity, there were two fabulous queer literary events held at a new venue for the Festival, The Old Brewery Yard. Awards-winninE poets Joelle Taylor and
RYE ARTS FESTIVAL CIO Trustees report Iwntinuedl Keith Jarrett enjoyed standing ovations, and Neil Bartlett, Sam Kenyon and host Nathan Evans held the audiences in rapt attention. The audiences were small and didn't tover the costs, but those who attended enjoyed stand-out performances that will live long in their memoriesl A true highlightl Drama featured spoken word perforManS at the Brewery Yard Club for the first time, with stand-out shows by Molly Naylor and Bernadette Russell. And Timberlina's Bingo Night brought both a new audience to the Festival and also to the legendary bingo caller with a heighiened sense of drama. The Rye Players put on a series of sell-out performances at the Mermaid Inn of Spinach, a ghost story by EF Benson. which were hugely enjoyed by the audien$. And Gerald Logan's single-hander about Oscar Wilde, was truly rnesmerisin8- a dramatic tour-de-force, which attracted a good-sized audience. The trurcated film proEramme was well-received with audiences who enjoyed 50th anniversary screenings of Cabaret, starring Liza Minelli and Michael York, and The Harder They Come- a Jamaican movie with an amazing reggae soundtrack. Walks once again proved very populai, with sell otsts for Barry Yates around Rye Harbour Nature Reserve, and day and night walks round the street5 of Rye lead by the wonderful Rye Town Crier Paul Goring. And Simon Parson5 from Rye Hefltage Centie lead a new walk for 2022 - Rye at War- which attracted a very large and appreciative crowd. Also new for 2022, the town's Timberlina, introduced a Salatious Tour of Rye, with an enthusiastic audiente visiting private homes and gardens around town which had been scenes of naughty shenanigans in yesteryear. In November, the Festival was able to hold two events postponed from the Festival proper. jeremy Howe Iwho hzs been the edttor of the The Archers on Radio 4 since 2018 and a Rye resident for much longer) and Felicity Finch (who has played Ruth Archer sinte 19871 were in conversation about what makes the show so enduringly suc¢e55ful. And novelist Alex Preston, who lives in the Rye hinter13nd, was in conversation with Adam Nicolson to discvss his acclalmed and best-5elling new novel, Winchelsea, which is an electrifying story of smuggling, vengeance and transformation set in the town and on the High Seasl Volunteers Members and Sponsors The Festival depends for its exlstence on its volunteers, its members and its personal and business sponsors. In combinatlon they allow us to bring world class acts to Rye and charge very reasonable ticket prices, thereby meeting our ch3ritable objective of promoting the arts and providing experiences which will encourage people to participate. The Tlustees would also Ilke to thank all the members of the Organlslng Committee. FINANCIAL REVIEW Thanks to the NFU Mutual Ashford, Tenterden &Whitfield agency for continulng their generous headline sponsorship of the 2022 Festivèl. The actounts ftsr the year ended 31st December 2022 are attached to this report. These show a surplus of £5,80612020 £7,236 deficit). This surplu5 was achieved desplte a number of events in St. Marls Church being cancelled due to the death of Queen Elizabeth. This surplus has allowed the CIO'S reserve5 to increase to £31,939, which is still too low and so are aware of the need for the 2023 festival to show a surplus. Reserves Poli¢y The policy of the Trustees is to maintain sufficient reserv, which in the opinion of the Trnstee5, allow them to cover management and admlnlstration costs and plan for future year5, Festwals.
RYE ARTS FESTIVAL CIO Trustee5 report (continued) Investment powers and pollry The Trust Deed authorised the Trustees to make and hold investments using the General Funds of the CIO. The Trustees having regard to the cash Ilow requirements of the Charity keep available fund5 in Snterest bearing accounts. Trustees. re5ponslbllltle5 In relatlon to the financial ststements The charity trustees are responsible for preparing a trustees. annual report and financial statements in accordance wlth applicab law and United Kingdom Accounting Standards. Iunited Kingdom Generally Accepted Accountin8 Pratticel, for keeping proper accounting records which disclose. with reasonable accuracy at any time, the financial p051tion of the charity 3n(J which enable them to ensure that the financlal staternents of the charr(y Comp wrth Charity Commission guidance and for maintenance and integTlty of the corporate and financial information included on the charitys websrte. Legislation in the United Kingdom governing the preparitkjn and dsemInatknn of financlal statements may differ from leBislatlon in other jurisdlctions. FUTURE PLANS The Trustees continue to seek a permanent Chalrperson to lead the festival. The Board wlll be seeklng to broaden audlence base and introduce new fomis of event which will help achleve an increase In revenue. The Trustees are keen to develop the membership base and to increase involvement by them in the Festlval. APPROVAL Thls report was approved by the Trustees and signed on their behalf. ,.fy.f-14) Drtinda Harland, Trustee 24 January 2023
RYE ARTS FESTIVAL CIO Independent Examlners Report to the Trustees I report on the unaudited accounts of the charity for the year ended 31 December 2022 set out on pages 6 to 12. Respert]ve Responslbllltles of the Trustee5 and the Independent Examlner The charity'5 trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is noi required for this period under section 144121 of the Charities Act 2011lthe 2011 Act) and that an Independent examination is needed. It is my responslbllty to: examrne the a¢counts lunder section 145 of the 2011 Act; follow the procedures laKI down in thegeneral Direction$8rven by the Charity Commission (under sertion 14515llbl of the 2011 Act. and state whether partiCLFlar matters have come to my attention. 8asls of Independent Examlnerfs Report My examination was carried out in accordance wlth the general Directions given by the Charlty Commlssion. An examination includes a review of the accoLtnting records kept by the charty and a comparison of the accounts presented wrth those records. tt also includes conslderation of any unusual rtems or disclosures In the accounts and seeking explanations from you as trustees concernln8 any such matters. The procedures undertaken do not provide all the eviden that would be required In an audrt ènd consequently no opinion is glven as to whether the accounts present a 'true and fair vlev/. and the report is Ilmlted to those matters s set out In the statement below. Independent Exarnlner's Statement In connection with my examination. no matter has come to my attention.. 111 whlch gives me reisonable Cause to believe that in any material respert the requlrements.. to keep accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and cornp with the accounting requirements of the 2011 Act have not been met,. or 121 to which, In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. David Andrews ACIB, MCICM. FCT Chatswood Assoctates Abin8WOrth New England Lane Rye, East Su55ex, TN317NT 20, January 2023
RYE ARTS FESTIVAL CIO Staternent of Financial A¢tivities for the year ended 31 December 2022 Unrestricted Funds 2022 2021 Income: Donations Charf(able activities 21,69) 46,913 27,613 47,012 Investment income Membership Other income 26 6.445 6,055 Total In¢ome 75,074 80,682 Expendlture: Charitable Activit$ 69,268 87,918 Totsl expendltur• 69,268 87.918 Net In¢om•l {eMpendStur•l beln8 net mov•m•nt of lunds for the perlod 5,806 17,2361 Reconclllatlon of funds Totsl fvnds brou8ht forward at i January Total funds carrfed for*Jard at 31 l>e¢ember 26,133 33,369 31.939 26,133 The accompanying note5 form part of these financial statements.
RYE ARTS FEsfivAL CIO Balance Sheet as at 31 December 2022 2022 2021 Flxed a$5ets io 112 Current assets Debtors li 1,295 47,436 48,731 Cash at bank and In hand 14 50.689 59.193 Credltors 12 27,254 27.254 22,710 22,710 Net current a55•ts 31,939 26.021 Total assets lèss cyryent 31,939 26,133 Funds Unrestrlcted fvnds 15 31,939 26,133 Approved by the Board of Trustees on 24 January 2023 and sbgned on its behalF by I,La Dr Llnda Hadand. Trustee The accompanying notes form part ofthese financial ststements.
RYE ARTS FESTIVAL CIO Notes to the financlal statements for the year ended 31 December 2022 A¢countlng Policies 1.1 Basis of prèparatlon of accounts The financial statements of the charity, which is a public benefit entity under FRS102. have been prepared in accordance with the Charities SORPIFRS1021'Accounting and Reporting by Chartties.. Statements of Recommended Practice applicable to charities preparin8 their accounts. in accordance wlth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 leffettive I january 20151,, Financlal Reporting Standard 102 'The Frnancial Reporting Standard applicable to the UK and Republic of Ireland, Slld the Charities Att 2011. The finaTrcial statements have been prepared under the historical cost convention. 1.2 Tangible fixed assèts for use by the charity and dèpreciatlon Tangible fixed a55ets costing at least £5(K) for use by the charity are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over the expected useful lives on the following basis.. Equipment and 50ftware 1.3 Income recognition pollcles Items ol Income are recognised and included in the accounts when all of the following criteria are met.. The charity has entitlement to the funds any performance conditions attached to the itemlsl of iticome have been met or are fully wSthin the tontrol of the charlty there is sufFiclent certainty that receipt of the Income is considered probable the amount fan be measured reliably. 1.4 Interest receivable Interest on funds held on deposit is included when receiv3ble and the amount can be measured reliably by the charlty,. this is normally upon notification of the interest paid or payable by the bank. 20% pa straight line basls 1.5 Fund accountln8 Unrestricted funds are available to spend on activities that further any of the purposes of the charity. 1.6 Expenditure and Irree¢werable VAT Expenditure is recognised once there 15 a leg31 or constnjctive obligatlon to make a payment to a third party, rt Is probable that settlement will be required, and the amount of the obligation can be measured reliably. Expenditure is classified under the following attivity heading.. Expenditure on charitable activities includes the costs of events and educational activities undertaken to further the purposes of the charity and their 3550ciated support costs. Irrecoverable VAT Is charged as a cost against the activity for which the expenditure was incurred. 1.7 Alloc*ion of support costs Support costs are those function5 that assist the work of the charity but do not directly undertake charitable activities. Support costs include back-office costs, finance, and governance costs which 5UPPOrt the Charity's artistic programmes and activities.
RYE ARTS FESTIVAL CIO Note5 to the financlal statements Icontlnued) for the year ended 31 December 2022 1.8 Debtors Trade and other debtors are recognised at the settlement amount due after any trade dlscount offered. PPaYments are valued at the amount prepaid after taking account of any trade discounts due. 1.9 Cash at bank and In hand Cash at bank and cash in hand intludes cash and short term hlghty liquid investments with short maturity of one year0r1e from the date of acquisition or opening of the depositorslmilar account. 1.10 Credltors and prov151ons Creditors and prov151ons are retognised where the charity has a present obllB3tlon resuhlng from a past event that will probabfy resuh in the transfer of fun(Js to a thlrd party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provi51ons are normalty reco8nlsed at their settlement amount after allowing for any trade discounts due. 1.11 Finan¢lal instruments The charity only had financial assets andfinancial Ilabilities of a kind that qualify as baslcflnancial Instruments. Basic financlal instruments are inltlalty reco8nlsed at transartion value and subsequently measured at thelr settlement value. 1.12 Volunteers The Festival Is run almost entirely by unpakl volunteers and thelr Input contlnues to be a kev element in the Festival's ability to control expenditure. Oonatlons 2022 2021 Sponsorship Donations Glft ald clalmed 17,980 611 3.099 21,690 24,030 2,898 27,613 io
RYE ARTS FESTIVAL CIO Notes to the financial ststernents (continued) for the year ended 31 December 2022 2021 Charltable actfvltles Income Ticket and programme sales Bars Inetl Advertising revenue Other income Inon-festfvall Totsl Sncome 39.968 41,962 6,905 5,050 46.913 47,012 Less expendlture Dirett cost of events Other Festival expenses Printing and design Publicity expenses Other costs Inon-festivall Total expendlture Net incomellcostsl Festlval sponsorship (note 21 Festival surplus1 Ideficitl 43,243 53.903 1,096 6,2S2 12,293 9,148 59.217 112,3041 17,980 5,676 73.$44 126.5321 24,030 12,5021 Expendlture Dlrect Costs Governance costs Inote 61 Support costs Inote 51 59.217 560 9.491 69,268 73,544 170 14,204 87,918 Mernbershlp and support costs Advlsors 5,CQO 450 Statlonety and posta8• Website costs Subscrlptions and Sundry expenses Insurance Travel costs Accountancy Telephone Bank chaTBes Depreciation 97 5,133 4,308 391 2.110 2,131 25 750 95 1,148 112 750 94 991 iio 9,491 14,204 li
RYE ARTS FESTIVAL CIO Notes to the financial statements (continued) for the year ended 31 December 2022 Governance r05ts 2022 2021 Committee expenses AGM c05tS 363 170 197 560 170 Stsfl costs No remtsneration was paid to staff costs in the year Trustee5' expenses There were no Trustee expenses durlng the period. Related party transartlons There were no related party transactions during the yeaf. 10 Flxed a55ets for use by the Charlty Equlpment Softwaro Total Hxed Assets At l January 2022 Addltlon5 Disposa At 31 December 2022 552 552 552 552 Oepreclatlon At l January 2022 Charge for year At 31 December 2022 440 112 552 440 112 552 Net book value 2022 2021 li Debtors Trade debtors Prepayments Gift Aid 8.500 1,295 1,295 8.504 12 Current liabilltles Sundry credltors 27,254 27.254 22.710 22,710 12
RYE ARTS FESTIVAL CIO Note5 to the financial statements (continued) for the year ended 31 December 2022 13 Investment Income All of the charity's investment income arises from money held in interest bearing deposit accounts. 14 Cash at bank and In hand 2021 CAF Bank Lloyds Bank PayPal Cash In hand 14,516 32.971 3,202 21,996 25,077 363 50,689 47,436 15 Analysls ol charltable funds Analysis of movements in unrestrlcted funds Funds at 01-Jan-22 Funds at Income Expendltur• 31.De¢-22 General Fund 26,133 75,074 169,2681 31,939 16 Taxatlon As a reglstered Charity. the Festival Is exempt from tax on charitable actTVity.