RYE ARTS FESTIVAL CIO Regtstered ¢harlty no. 1175309 Trustees, Report and Flnanclal Statements For the year ended 31 December 2021 CHATSWOOD AssoaATE5 AbinKworth New England Lane Rye, East Sussex TN317NT
RYE ARTS FESTIVAL CIO Trustees, Report and Financial Statements For the year ended 31 December 2021 Contents Page Charity Information Trustee5' Report Independent Examiner's Report Statement of Financlal Activltles Balance Sheet Note5 to the Financial Statements 8-12
RYE ART5 FESTIVAL CIO Trustees, Rep and Flnancial f -tatementS For the year ended 31 December 2021 Charity Information Trustees: John Phillips Michael Sweeney Andrew Stuart Linda Harland John Case (Until 30-Sep-211 (Until 30-Sep-21) Re8lstered Charlty Number: 1175309 Reglstered address: Abin8WOrth New England Lane Rye, East Sussex TN317NT Accountants: Chatswood Associates Abin8WOrth New England Lane Rye. East Sussex TN317TrIr Maln Bankers.. CAF Bank Ltd 25 Kings Hill Avenue Kin8$ Hill West Mallin8 Kent ME194JQ
RYE ARTS FESTIVAL CIO Trustees, report for the year ended 31 December 2021 The Trustees present thelr report with the financial statements for the Charity for the above period. The financial statements of the charity which 15 a Charitable Incorporated Organi5atlon ICIOI have been prepared in accordance with the Charities SORP IFR51021 "Accounting and Reporting by Charities: Statements of Recommended Practice" applicable to Charities preparing their accounts in accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financlal statements have been prepared under the historical cost convention. 08JEcfs AND AcfiviTIES The objerts of the charitable Incorporated organisation are to advance education for the public benefit by promoting and providing opportunities for the appreciation, understandin8 and enjoyment of the arts and in particular music, opera, dance, film, literature and the visual arts. through an annual arts festival In and around Rye, and other activitie5 from time to time. sTrucruRE GOVERNANCE AND MANAGEMENT Governlng Dotument Rye Arts Festival CIO, formerly Rye Arts Festival, was constituted by the Constitution dated 16 October 2017. The CIO took over from the Rye Arts Festival charity no 270474 on l January 2018. Appolntment of Trustees The maxlmum number of Trustees is elght. Trustees ser¥e for a threfryear period retirlng by rotatlon and are decided by the members at Annuèl General Meeting. Vacancies betsveen AGMS may be filled by the existin8 Trustee5. Trustee Inductlon and tralnln8 New Trustees are provided with informatlon on structure. business plans and cent financial performance of the CIO and are encoura8ed to consuft wlth the Officers to facilitate the understanding of their role. Or8anlsatlon The Board of Trustees Is responsible for the management of the CIO. It regularly considers the operational risks that the Charity faces and is satisfied that it has adequate systems in place to minimise their impact. The Board has appointed, on an annual basis. a Festival Organislng Committee and monitors Its compliance with standing orders and terms of reference. Health & Safety In 2017 the Tru5¢ees e51abiished a Health and Safety subcommittee to advise on policy and implementation. All appropriate personnel undergo first aid trainin8 and our 5ta8e Mana8er has undergone specialist Safeguarding trainlng. All venues used in the Festival are risk assessed. The subcommittee regularty revlew the insurance policy to ensure adequate cover. ACHIEVEMENTS AND PERFORMANCE It was an achievernent to put on a full programme of events despite the uncertainty and restrictions caused by the Covid pandemic. We decided early that because of these restrictions we would reduce the number of seats on sale but even so we were able to present varied and high quality events in all areas. There is no denying that ticket sale5 overall were disappointing, especially for the classical events and film5. The Festival kicked off on Friday evening with Gyles Brandreth entertaining an audience of over 2CIJ in St Mary's Church wwth tales of his very varied life, celebrating the publication of his autobiography, Odd Boy Out, and over the course of an hour he regaled us all with tales of his very varied life. This was followed on Saturday by free events around the town during the day which were very popular and a bespoke app-based murder mysterygamewhich participants played in theirown time using mobile phones. The day concltsded with classical and elertric blues concert5 in the evenin8.
RYE ARTS FESTIVAL CIO Trustees report Icontinued) A novel and highly Successful event was the Rye and Winchelsea Musical Pilgrimage, featuring choral performances from the Virtoria Consort at St Marfs Rye and St TmaS, Winchelsea wtth a walk between the two towns, and was a great succe55 Wlth many of the audience enthusiastically joining the walk. To tie in with this event. Peter Stanford. author of Pilgrimage: Journeys of Meanin& gave a wonderfully interesting and entertaining talk about pilgrimage in St Marfs. Highlights of the classical music programme were Martin Roscoe's memorable recital of Beethoven Piano Sonatas, (originally planned for 2020. Beethoven's 250th Anniversary) and the risin8 Star of the chamber music firmament, Hill Quarters recital. lain Burnside contributed two wonderful performances.. View From The Villa, a Wagner blopic, was both musically fulfillin8 and dramatical compelling: and the Trio Balthasarfs public debut perfomiance. There We also fecitals from Felix Kemp {baritonel and Simon Lepper Ipianol, from piano duo Artur Pizarro and Stephen Coombs and DNa Opera as well as Russian Soul. an Insight into the internal world of Ser8ei Rachmaninov by pianist Sholto Kynoch, and singer Ilona Domnich. The Contemporary muslc programme began with a wonderful electric blues concert from Errol Linton's Blues Vibe which received a justly deserved 5tandinB Ovation at the end. Vic Smith presented a fascinating Portrait of the late Rye Harbour folk sin8er. Johnny Dou8hty. which combined 1980s radio interviews with many photographs of Johnny's Ilfe. Concerts from Crooked Weather, Vera van Heerington Trio and Ben Bedford were all well received. Impropera gave us a lot of fun with thelr fast-paced. witty improvised operatic performance. Other drama was confined to local performers. Rye Shakespeare performed "Canterburye Tales. to three sell out audlences. "Where Did It All Go Wron8" Wa5 a show case for Martin Wimbush's actlng talents and Sally Bayly's vocals. The cabaret show sold out two performances. The walks, Rye Harbour Nature ReSee conducted by Barry Yates & town walks by Paul Gorin8, the Rye Town Crier, were a hu8e success and sold out six walks. A huge disappointment was the free fringe event, of kintillas (three woman and one manl. It was one of the best talks but extremely poorly attended. Perhaps it would have attracted more interest if tickets had been sold. As well as the events mentioned above the Books & Talks pro8ramme offered an eclectlc and wide-ranglng number of events. Also at St Mary's was another sell out event ivith the Reverend Richard Cole who spoke movingly about his personal struggles followin8 the death of his partner of 12 years. We were also delighted to present our second Rye Crlme Day, which was a celebration of crime writing featuring bestselling writers Elly Griffiths. Nicola Upson. Andrew Wilson and Martin Edwards. Our second themed day In 2021 was Rye Spy- a celebration of Sp$, espionage, todebreakers and secret agents. with Demiot Turin8, nephew of Alan, Tania Szabo, daughter of SOE agent Violette, and the writer David Burke. The festival held a number of author events at the newly opened Rye Harbour Dlscovery Centre including a fascinating and entertaining talk by Charlie Corbett, whose book Twefve Birds to Save Your Life, told the inspiring story of how nature, and birdwatching in particular. can help overcome anxiety and depression. Adam Nicholson, no stranger to the Festival, explored the natural wonders of the intertidal and our lon8 relationship wlth it, and ecological garden designer Matt Ree5-Warren shared his ideas about the best ways to make your garden MO eco-frtendly. One of the themes of the Books & Talks programme in 2021 was a celebratlon of local writers and Pat Argar celebrated the life and work of Sussex author Sheila Kaye-smith: Richard Ormrod shone a light on the public and private lives of Radclyffe Hall in Rye, and also the War Poet5 of Kent & Su55ex. Acclaimed Children's author Linda Newberry gave a fascinating talk on Monica Edward5, whose children's book set in Rye Harbour in the 1950s were once extremely popular. We were also delighted to present two very entertaining poetry events, the first with the Rye Harbour Poet Jane Lovell and the second with iconic poet George Szirtes. We hope to run more poetry event5 in 2022. Other authors included Vanessa Nicholson on the floods in Floreno in 1966: Hester Grant speaking about
RYE ARTS FESTIVAL CIO Trustees report (contlnued) her acclaimed biography of the 18th Century Sharps family, and Rachel Tretheway speaking about Winston Churchill's daughters. Sadly the films shown were poorly attended but enjoyed by those who went. in line with the UK wide trend during the pandemic, probably due to reluctan to be in a confined indoor space. A highlight was the docijmentary film of local legend Roger Hubbard made by Rye film director Joe Snelling. Volunteers Members and Sponsors The Festival depends for its existence on its volunteers, its members and its personal and business sponsors. In combination they allow us to brin8 world class acts to Rye and char8e very reasonable ticket prices, thereby meeting our charitable objective of promoting the arts and providing experiences which will encourage people to participate. The Trustees would also like to thank all the members of the Organisin8 Committee. FINANCIAL REVIEW Thanks to the NFU Mutual Ashford, Tenterden &Whitfield agency for their generous headline sponsorship of the 2021 Festival. The accounts for the year ended 31st December 2021 are attached to this report. These show a deficit of £7,23612020 £1,766). The continuin8 restrictions and difficulties due to Covid meant that audiences were smaller than for previous festivals and this was the major contributin8 factor to the deficit. Thls leaves the CIO wlth reserves of £26,133. The Trustees cognISe that deficits are not sustainable in the long temi and are seeklng ways to elimlnate deficits in future. Reserves Pollcy The policy of the Trustees is to maintain sufficient reserves, which in the opinlon of the Trustees, allow them to cover management and administration costs and plan for future years. Festival5. Investment powers and poll¢y The Trust Deed authorised the Trustees to make and hold investments using the General Funds of the CIO. The Trustees having regard to the cash flow requirements of the Charity keep available funds in Interest bearing accounts. Trustees, responslbllltles In relatlon to the flnanclal statements The charity trustees are responsible for preparin8 a trustees, annual report and financial statemènts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), for keeping proper accounting records which disclose, with reasonable accuracy at any tSme, the financial position of the charity and which enable them to ensure that the financial statements of the charity comply with Charity Commission guidance and for malntenance and integrity of the corporate and financial infomation included on the charit¢s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation In other jurisdictions. FUTURE PLANS The Trustee5 continue to seek a permanent Chairperson to lead the festival. The Board will be seeking to broaden audience base and Introdu new fomis of event which will help achieve an increase in revenue. The Trustees a keen to develop the membership base and to increase invofvement by them In the Festlval. APPROVAL This report was approved by the Trustees and signed on their behalf. . df_c Dr Llnda Harland, Trustee 16 February 2022
RYE ARTS FESTIVAL CIO Independent Exarnlners Report to the Trustees I report on the unaudited accounts of the chaiity for the year ended 31 December 2021 set out on pages 6 to 12. Respedlve Responslblllties of the Trustees and the Independent Examiner The charity's trustees are responsible for the preparation of the actounts. The charitvs trustee5 consider that an audit is not required for this period under section 144121 of the Charities Act 2011lthe 2011 Act) and that an independent examination is needed. It is my responsibility to- examine the accounts (under section 145 of the 2011 Act,. follow the procedures laid down in the 8eneral Directions 8iven by the Charty Commission lunder section 1451Sllbl of the 2011 Att, and state whether particular matters have come to my attention. Basls of Independent ExarnlTrer's Report My examlnation was carrled out in accordance wlth the general Dirertions given by the Charity Commission. An examination includes a VIeW of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures In the accounts and seekin8 explanations from you as trustees concerning any such matters. The procedures ndertaken do not provide all the evidence that would be qUired in an audit and consequently no opinion is given as to whether the accounts present a 'true and falr view,, and the report is Ilmited to those matters is set out in the statement beS0w. Independent Examlner's Statem4nt In connettion wlth my examination, no matter has come to my attention: 111 whlch 8lves me reasonable cause to belleve that in any materlal SpeCt the requirements.. to keep accountlng records in accordance wlth section 130 of the 2011 Act,. and to prepare accounts which accord with the accountin8 records and comply with the accounting requirements of the 2011 Act have not been met,. or 121 to which, in my oplnlon, attention should be drawn In order to enable a proper understanding of thp. accounts to be reacheo. David Andrews ACIB, MCICM. FCT Chalswood Associates Abingworth New England Lane Rye, East Sussex, TN317NT 16 February 2022
RYE ARTS FESTIVAL CIO Statement of Financial Activitles for the year ended 31 December 2021 unStrIrted Funds Notes 2021 2020 Income: Donations Charitable actlvities 27,613 47.012 8,071 Investment income Membershlp other income 14 6,339 6,055 Total Income 80,682 14,424 Expendlture: Charitable Activities 87,918 16,190 Total •xpendlturo 87,918 16.190 Net Incomel (expendlture) belng net movement of funds for the perfod 17,2361 11,7661 Re¢onclllatlon of fund$ Total funds brou8ht forw•rd at l January 33,369 35.135 Total funds carrfed ft•rw•rd at 31 December 26,133 33,369 The accompanylng notes form part of these financial statements.
RYE ARTS FESTIVAL CIO 8alance Sheet as at 31 December 2021 Notes 2021 2020 Fixed assets io 112 222 Current assets Debtors Cash at bank and in hand li 1,295 47,436 48,731 7,175 47,279 54,454 14 Current Ilabllltles Creditors 12 22.710 22,710 21.307 21,307 Net current assets 26,021 33,147 Total assets less ¢urrent liabi1Stles 26,133 33,369 Funds Unrestricted funds 15 26.133 33,369 Approved by the Board of Trustees on 16 February 2022 and signed on Its behalf by Dr Linda Harland. Trustee The accompanying notes form part of these financial 5tstements.
RYE ARTS FESTIVAL CIO Notes to the financial statements for the year ended 31 Dernber 2021 Accountlng Policies 1.1 Basls of preparation of accounts The financial statements of the charity. which is a puolic benefit entity under FR5102, have been prepared in accordance with the Charities SORPIFR51021 'Accounting and Reporting by Charities.. Statements of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland IFRS1021 leffective l January 20151., Financial Reporting Standard 102 'The Financlal Reporting Standard applicable to the UK and Republic of Ireland, and the Charities Act 2011. The financlal statements have been prepared under the historical cost convention. 1.2 Tangible fixed assets for use by the charlty and depreclatio Tangible fixed assets costing at least £5cKI for use by the charity are stated at cost less depreciation. Depreclation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, aver the expected useful lives on the following basis: Equipment and wftware 1.3 Income reco8nFtlon polldes Items of income are reco8nised and included In the accounts when èll of the followln8 criterla are met.. The charity has entitlement to the funds any performance conditlons attached to the item{s1 of income have been met or are fully within the control of the charity there 15 sufficient certainty that receipt of the income is considered probable the amount can be measured reliably. 1.4 Interest recelvJble Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is nomially upon notificatlon of the interest paid or payable by the bank. - 20% pa straight Ilne basis 1.5 Fund a¢countln8 Unrestrlcted funds are avallable to spend on actlvities that further any of the purposes of the charity. 1.6 Expendltufe and irrecoverable VAT Expenditure is reco8nised once there is a legal or constructive obligation to make a payment to third party, it is probable that settlement will be reqLrired, and the amount of the obligation can be measured reliablv. Expenditure is classified under the following activity heading: Expenditure on charitable activities include5 the costs of events and educational activities undertaken to further the purposes of the charity and their associated support costs. Irrecoverable VAT is charged as a cost against the activity for which the expenditure wa5 Incurred. 1.7 Allocation of support costs Support Costs are those functions that assist the work of the charity but do not direttly undertake charitable artivities. Support costs include back-office costs, finance. and governance costs which support the Charity's artistic programmes and attivities.
RYE ARTS FESTIVAL CIO Note5 to the financial statements (continued) for the year ended 31 December 2021 1.8 Debtors Trade and other debtors are recognised ai the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due. 1.9 Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly Ilquid investments with a short maturity of one yearor less from the date of acquisltion or opening of the deposit orslmilar account. 1.10 Creditors and pro¥151ons Credltors and provisions are recognised where the thartty has a present obligatlon resulting from a past event that will probably result in the transfer of funds to a third party and the amoLtnt due to settle the obligation can be measured or estimated reliably. Creditors and prov151ons are normally recognlsed at their settlement amount after allowing for any trade discounts due. 1.11 Fln•nclal Instruments The charity only had financial assets and financial liabillties of a kind that quallfy as baslt financial instruments. Basic financial instruments are initially reco8nised at transartlon value and subsequently measured at their settlement value. 1.12 Volunteers The Festival Is run almost entirely by unpaid volunteers and their input contlnues to be a key element in the Festival's ability to control expenditure. Donatlons 2021 2020 Sponsorship Donatlon5 Gift aid claimed 24,030 685 2.898 5,175 445 2,451 8.071
RYE ARTS FESTIVAL CIO Notes to the financlal ststements (continued) for the year ended 31 December 2021 2021 2020 Charitable artlvltles Income Ticket and programme sales Bars Inetl Advertising revenue Other income Inon-fe5tivall Total income 41.962 5,050 47,012 Less expendlture Direct cost of events Other Festival expenses Printing and deslgn Publicity expenses Other costs Inon-festivall Total expendlture Net incomellcostsl Festival sponsorship (note 2) Festlval surplus/ Ideficit) 53.903 1,096 6,252 12,293 3,084 1.503 73.544 126.5321 24,030 2,5021 4,551 14,5511 5,175 624 Expendlture Direct costs Governance costs (note 61 Support costs Inote 51 73,544 170 14,204 87,918 4,551 707 10.932 16,190 Membershlp and support costs Advisors 5,C(10 Stationery and posta8e Website costs Subscriptions and sundry expenses Insurance Legal fees Accountancy Telephone Bank charges Depreciation 450 4.308 391 2.110 46 1.759 1,370 750 714 221 1,362 10,932 991 iio 14.204 io
RYE ARTS FESTIVAL CIO Notes to the financial ststements (continued) for the year ended 31 December 2021 Governance costs 2021 2020 Committee expenses AGM costs 170 270 437 170 707 Staff costs No remuneratlon was paid to Trustees in tl* year Trustees, expenses There were no Trustee expense5 during the period. Related party transartlons There were no related party transactions during the year. io Flxed assets tor use by the Charfty Equlpment Software Total Flxed Assets At lJanuary2021 Additions Disposals At 31 December 2021 552 552 552 552 Depreclatlon At l January 2021 Charge for year At 31 December 2021 332 iio 332 iio 44n 440 Net book value 112 112 2021 Z020 li Debtors Trade debtors Prepayments GiftAid 604 6,571 7,175 1,295 1.295 Current Ilabilltles Sundry creditors 22.710 22,710 21,307 21,307 li
RYE ARTS FESTIVAL CIO Notes to the financlal statements (contlnued) for the year ended 31 December 2021 13 Investment Income All of the charity's investment income arises from money held in interest bearing deposit accounts. 14 Cash at bank and In hand 2011 2020 CAF Bank Lloyds Bank PayPal Cash in hand 21,996 25,077 363 36,692 10,127 460 47.436 47,279 IS Analysls of charltable funds Analysls of movements In UnstrICted funds Fund5 Jt 01-Jafv21 Funds at Income Expendltur¢ 31-Dec-21 General Fund 33.369 80,682 187,9181 26,133 16 Taxatlon As a registered charlty. the Festival Is exempt from tax on charltable activrty. 12