**Trustees’ Annual Report for the period: April 1[st] 2021 to March 31[st] 2022**
## **Charity name: Sapgate Gardens**
## **Charity registration number: 1175297**
## **Objectives and Activities**
The objective of Sapgate Gardens is to provide a community garden in Thornton village in the interests of social welfare and recreation. The Garden is managed by volunteers.
Continuing Covid-19 restrictions during the year increased the popularity of the gardens as a safe place to relax outdoors. Although organised events were fewer than planned, the ones listed below were very successful.
The main projects enabled by our funds included:
- a series of successful community events, which attracted a variety of people to the garden, age ranging from 2 to 80 for different events. Events included an Easter Egg Hunt, Christmas light festival and pumpkin carving.
- a range of promotional materials such as posters, leaflets and signage.
- the improvement of the bottom path
- further enhancement of the gardens, including new borders, plants, shrubs and benches.
- a regular monthly village litter pick
- gloves and equipment for Thornton Primary School children.
Numerous trees, shrubs, flowers, water butts and litter pickers were donated by individuals, garden centres and the council.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Achievements and Performance**
We should all be proud of the success of Sapgate Gardens. It has become one of Thornton's significant features and we get many compliments on the beauty and tranquillity of the gardens.
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The volunteers work unstintingly to maintain and enhance the Gardens to make sure they offer an accessible and pleasurable area for local people of all ages to enjoy. Digging, weeding, strimming, planting and watering are the ongoing activities, with a constant battle to keep brambles and docks contained. New flower beds and vegetable plots have been developed and more signs created to let local people know when produce is ready to pick.
Over the period our Facebook coverage has been extensive, with photographs of the gardens through the seasons, both taken by our own volunteers as well as visitors to the gardens. We have a regular column in the Thornton Community Directory helping to promote the Gardens to a wider audience. We hosted gardening sessions for 90 primary school children.
## **Financial Review**
Total receipts for the year were £4,324 of which the main contributions were £993 as a grant from the Coop, £1,405 from Open Gardens (£817 net after deduction of publicity costs), £445 from donations and £1209 from merchandise sales (£676 net of costs). As at March 31[st] 2022 Sapgate Gardens finances have a satisfactory cash surplus of £4,431, a decrease of about £1000 compared to 2021, however the major groundworks associated with the paths are now complete and regular income is provided by the sales of merchandise, especially since the home made preserves and hand knitted goods are becoming more and more popular. During the year substantial donations of plants, shrubs and garden materials ensure that the calls on cash reserves were relatively low. The expenditure from restricted grant funding (£1,159) went mainly towards the new path and also to events and publicity. Expenditure of unrestricted funds (£4,209) mainly went to support general gardening resources, events and publicity and cost of merchandise (labels, advertising etc).
The Sapgate Gardens Reserves Policy is based on the requirement to cover the only significant recurring cost commitment, namely the cost of third party liability insurance. The income from Pop-Up Shop sales is more than enough to cover this.
## **Structure, Governance and Management**
Sapgate Gardens is a Charitable Incorporated Organisation with voting members other than its charity trustees. Its governing document is its Constitution. Trustees are elected by the membership at the AGM.
The asset transfer from Bradford Council had still not been completed by the official end of the financial year, however it was completed on April 1[st] 2022.
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## **Reference and Administrative details**
Charity Name: Sapgate Gardens Other Name the Charity Uses: Sapgate Gardens Association Registered Charity Number: 1175287 Principal Address: Sapgate Lane, Thornton, Bradford BD13 3DY
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
Dates acted
Office (if body) entitled to
Trustee name if not for
any) appoint trustee (if
whole year
any)
Paul Bose Volunteers and
1
Trustees
Nancy Plowes Secretary Volunteers and
2
Trustees
Sarah Dixon Chair Volunteers and
3
Trustees
Stephen Angus Volunteers and
4
Trustees
Laraine Volunteers and
5
Hudson Trustees
Kevin Walker Membersh Volunteers and
6 ip Trustees
Secretary
Ekaterina Volunteers and
7
Coldwell Trustees
Jonathan Treasurer Volunteers and
8
Kenningham Trustees
**----- End of picture text -----**
## **Declarations**
The trustees declare that they have approved the trustees’ report above.
## **Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Sarah E. A Dixon Nancy Plowes
3
Position
Chair
Secretary
Date
06.09.22
**No (if any) Sapgate Gardens 1175287 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** April 1st 2021 March 31st 2022
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 445 - - 445 899
Sales and events 1,316 - - 1,316 557
Grants 994 - 994 2,240
Membership 90 - - 90 145
Open Gardens 1,405 - - 1,405 566
Other 74 - - 74 25
- - - - -
- - - - -
Sub total (Gross income for AR) 3,330 994 - 4,324 4,432
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 3,330 994 - 4,324 4,432
A3 Payments
Garden Resources 1,462 - - 1,462 800
Insurance 135 - - 135 180
Cost of merchandise 534 - - 534 156
Events/publicity 1,037 400 - 1,437 1,034
Paths 147 759 - 906 1,280
Planning 262 - - 262 -
Open Gardens puublicity 632 - - 632 -
- - - - -
- - - - -
Sub total 4,209 1,159 - 5,368 3,450
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 4,209 1,159 - 5,368 3,450
Net of receipts/(payments) - 879 - 165 - - 1,044 982
A5 Transfers between funds - - - - -
A6 Cash funds last year end 4,315 1,159 - 5,474 -
Cash funds this year end 3,436 994 - 4,430 5,474
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## **Section B Statement of assets and liabilities at the end of the period**
|||||**Unrestricted**|**Unrestricted**|**Restricted**|
**Endowment**|
**Endowment**|
|---|---|---|---|---|---|---|---|---|
||**Categories**|**Details**|||**funds**|**funds**||**funds**|
||||||**to nearest £**|**to nearest £**|**to**|**nearest £**|
|**B1**|**Cash funds**|Grants
Cash|**_Total cash funds_**|
|**-**
**3,436**
**-**
**3,436**
|**994**
**-**
**-**
**994**
||**-**
**-**
**-**
**-**|
|||(agree|balances with receipts and payments
account(s))|OK|OK||OK||
|||||**Unrestricted**||**Restricted**|
**Endowment**||
||||||**funds**|**funds**||**funds**|
|||**Details**|||**to nearest £**|**to nearest £**|**to**|**nearest £**|
**Details**
|**B2 Other monetary assets**||**-**
**-**
**-**
**-**
**-**
**-**
|**-**
**-**
**-**
**-**
**-**
**-**|
|**-**
**-**
**-**
**-**
**-**
**-**|
|---|---|---|---|---|---|
|**B3 Investment assets**|**Details**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**||**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**||
|**B4 Assets retained for the**|**Details**|**Cost (optional)**
**-**
**Fund to which**
**asset belongs**||**-**
**Current value**
**(optional)**||
|**charity’s own use**||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|||**Fund to which**
**Amount due**||**When due**||
|**B5 Liabilities**|**Details**|
**liability relates**
**(optional)**|**-**
**-**
**-**
**-**
**-**|**(optional)**||
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name||Date of
approval||
|||Sarah Dixon
Jonathan Kenningham||06.09.22
**06.09.22**||