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2021-09-30-accounts

Trustees’ annual report and Financial Statements for the year ended 30[th] September 2021

Charity number: 1175277

Chairman’s statement

Welcome to our fourth annual report.

Kendall & Wall Charitable Trust was set up to prevent loneliness and social isolation amongst elderly and disabled people by organising outings in our wheelchair-accessible minibuses. We provide a door-to-door service to clients based in Lichfield, Burntwood, Cannock and surrounding villages, Tamworth, Sutton Coldfield and Burton on Trent.

Unfortunately, because of the covid pandemic the number of outings we have been able to put on has been severely limited. Despite this we have been able to keep in touch with our clients through our monthly newsletter and have managed to increase the number of clients and volunteers in these difficult times.

Our clients are incredibly supportive and their enthusiasm for our outings helps to keep us going. So too do their donations for which we are incredibly grateful. We recognise that not all of our clients may be able to afford some of our trips so we have set up a ‘Fun Fund’ to pay for outings for some of our less-well-off clients.

Without our fantastic volunteers we would not exist. I am delighted that their dedication has been recognised by Support Staffordshire which presented us with the Star Award Volunteer Team of the Year trophy in June 2021. I would like to add my own thanks and say “Well done!”

Finally, I must say “Thank you” to the National Lottery who gave us a grant which has allowed us to purchase a new 12-seater Fiat Ducato wheelchair-accessible minibus.

Stephen Sanders

Who we are and what we do

Background

Kendall & Wall Charitable Trust is a registered charity (registered number 1175277).

The organisation was first set up in 2012 as a not-for-profit limited company by Mike Wall and Paul Kendall. They knew how difficult it was for elderly or disabled people to get out and socialise. They organised outings initially through a local coach company. The following year they purchased a small (7-seater) minibus with wheelchair access, recruited a few friends as volunteers and organised a few outings, recruiting clients mainly from the Lichfield and Tamworth areas.

Since then the organisation has grown. We now have more than 20 active volunteers and 3 minibuses. The number and range of outings has also increased.

The organisation has always operated on a ‘not for profit’ basis and in October 2017 we formally became a charity.

What we aim to do

Our charity’s sole purpose is to organise and provide wheelchairaccessible outings to help prevent people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. We provide this service to elderly and/or disabled people living within a 20 mile radius of Lichfield.

We have also started to provide ‘corporate outings’ for care homes, housing associations and local voluntary groups. We now have clients in many areas – Lichfield, Burntwood, Tamworth, Sutton Coldfield, Burton on Trent, Cannock, Great Wyrley and Essington

The Trustees of the charity also want to help other local charities and other not-for-profit groups. To that end we have spoken to a large number of charitable groups in Lichfield, Tamworth and Sutton Coldfield to tell them about our work and to offer them our support. In September 2021 we helped the Lichfield & Tamworth Rotary Clubs by providing ‘sweeper vehicles’ for the Cathedral to Castle run.

Volunteers

We have 25 fantastic volunteers who drive minibuses, push wheelchairs and look after clients. They also do admin work and fundraising. Eight of the volunteers drive the minibuses. Some do office work such as data entry, telephoning clients or organising fundraising. They also contribute to our newsletter – In Touch . The volunteers are not paid for their work but can receive travel expenses for their travel from home to our registered office. If the outing involves eating out the volunteers are entitled to a free lunch up to the value of £6.50

How we are organised

Our registered office is at 121 Walsall Road, Lichfield WS13 8AD

The charity is governed by a team of 10 Trustees, including one client Trustee. They are responsible for setting the direction of the organisation and agreeing policy. Day-to –day management is carried out by the Chief Operating Officer, assisted by a volunteer, Libby Lewis, who is responsible for liaising with clients to arrange pick-up times etc.

Trustees

Stephen Sanders Chairman

Michael Wall Chief Operating Officer Kikuko Wall Paul Kendall Vice Chairman Elizabeth Kendall Lynn Crisp Minutes secretary Tessa Dudley Client Trustee Richard Henshaw Julie Paylor Fundraising Coordinator Jonathan Firth

Governance

The Trustees meet every 3 months to monitor and give direction to the organisation. They ensure that the charity has a clear strategy, and that its work and goals are in line with its vision. They make sure that all decisions put the needs of our clients first. They safeguard the charity’s assets – both physical assets and intangible ones, such as its reputation. They make sure these are used well and that the charity is run sustainably.

Central to this work is a series of key indicators which are considered by the Trustees at every meeting. They include:

An important part of the Trustee’s work is to agree clear written policies and procedures to guide our volunteers. We have the following policies in place:

Risk management

There are many risks associated with running the charity. Some of these are related to the outings we organize and focus mainly on risks to clients and/or volunteers. We deal with these risks by carrying out risk assessments and providing details of risks and mitigating actions for every outing.

Other risks may be classified as ‘business risks’. They include:

We plan to set up a risk register to help Trustees manage these risks

What we have achieved

Because of coronavirus we had to suspend our normal service for most of the year and were only able to restart our programme of outings from June 2021. Between then and the end of September 2021 we put on 42 outings involving 329 client journeys and 165 volunteer journeys. In addition we provided 6 corporate outings for a local charity.

We continued to expand our client base with 59 new clients and 4 new volunteers joining us during the year.

Our monthly magazine, In Touch , was launched in the spring of 2020 to help us keep in contact with our clients whilst our service was suspended due to covid. The magazine has proved extremely popular and the readership has expanded to over 200. Because of its popularity we took the decision to continue with the magazine even when our normal service resumed in June 2021. Several clients have contributed articles to the newsletter.

Our Fundraising Committee, headed by volunteer Julie Paylor, has had another successful year (get details from Julie- include 50:50 income)

In January 2021 a 12-seater Fiat Ducato, the first of our 2 new minibuses funded by the National Lottery was delivered. We ran a competition in our

In Touch newsletter asking clients and volunteers to suggest names for the new bus. Eventually we decided to call the bus ‘Jupiter’

In September 2021 we helped the Lichfield & Tamworth Rotary Clubs by providing ‘sweeper vehicles’ for the Cathedral to Castle run.

In June 2020 we were delighted to be given the Support Staffordshire Volunteer Team of the Year Award.

How our activities deliver public benefit

Our Trustees have referred to the Charity Commission’s guidance on public benefit and they regularly review our activity to ensure that our service continues to deliver on our stated objectives of reducing loneliness and preventing social isolation. Early in 2018 we introduced a questionnaire which we issued to all clients who had been on outings in the previous 3 months. The questionnaire asked about the level of satisfaction with our service and whether our clients were lonely. It was gratifying to find that the overwhelming majority of our clients not only rated the outings as ‘good’ or ‘very good’ but just as importantly they also said that they felt less lonely since they started coming out with Kendall & Wall.

We plan to redesign the questionnaire so that we can get feedback on our performance and our monthly newsletter In Touch .

Financial review

The accounts in this report cover the period October 1[st] 2020 to September 30[th] 2021

It has been a very difficult year – mainly because we had to suspend our service for several months because of covid. Our turnover for the year was just over £8,300 though we were only providing a service for 4 months. Although the minibuses were not operating for most of the year they still needed to be serviced and insured. Our spend on fuel and garage bills was just over £7,600. We did manage to cut down on our administration costs (telephone, stationery, computers etc.) which were under £5,000.

We finished the year with a significant increase in funds/assets of £38,751. This was entirely due to our success in obtaining donations and grants – especially from the National Lottery

.

Principal funding sources

Normally our main income source is from the sale of outings to our clients. However, because of covid we were only able to provide this service for a few months. When we take into account the overheads associated with maintaining and running the three buses, our office costs, and the significant cost of depreciation (especially of the new minibus) we made a loss of £17,746. In order to keep the prices of our outings down we have to seek other sources of funding. In 2020/21 we raised more than £57,298 from grants, donations and fundraising activities such as our monthly lottery (the 50:50 scheme), raffles and craftwork sales.

We are grateful to the following organisations who have generously given grants in 2020:

Various individuals, too numerous to mention, have also donated. Our thanks to them all.

A full set of accounts are detailed in Appendix A.

We are grateful to Roy Catmur FCIS who has independently scrutinised the accounts

Contact details:

Kendall & Wall Charitable Trust 121 Walsall Road Lichfield Staffordshire WS13 8AD Tel: 01543 897131 Email: enquiries@kendallandwall.org

Appendix A

Kendall & Wall Charitable Trust

Registered Charity Number 1175277

Unaudited Financial Statements for the year ended 30[th] September 2021

Kendall & Wall

Charitable Trust

Trustees Financial Report for the Year Ended 30[th] September 2021

The Trustees present their report and the unaudited financial statements for the year ended 30[th] September 2021.

Approved by the Trustees on 26[th] July 2021 and signed on its behalf by:

…………………………………………….

Stephen Sanders,

Chairman

Kendall & Wall

Charitable Trust

Profit and Loss Account[1 ] for the Year Ended 30[th] September 2021

Note £
Turnover 2 10,726.32
Cost of sales 3 -6,055.45
Gross Proft 4,670.87
Admin costs motoring 4 -7,647.23
Admin costs other 5 -4,797.41
Admin costs Depreciation 6 -8,715.94
Non-operating income (sale of 7 2,000.00
minibus)
Loss to assets on sale of minibus 8 -916.67
Proft/Loss before grants/donations -15,406.38
& fundraising
Grants 45,642.00
Donations 6,063.66
Fundraising events:
50:50 subscriptions 2,757.00
50:50 payout -800.00
Other fundraising events 495.45
Proft/Loss after 38,751.73
grants/donations &
fundraising, interest and
overfow

Charitable Trust Balance Sheet as at 30[th] September 2021

£
Assets
Inventory(fxed assets) 40,582.66
Regular bank account balance 15,242.81
Reserve bank account balance 106.33
Cash in hand 48.75
Debtors 92.99
Total current assets 56,073.54
Liabilities
Creditors 67.25
Total liabilities -67.25
Total net assets/liabilities 56,006.29
Capital and Reserves
Capital & reserves at 30th 17,254.56
September 2020
Proft/loss for the year 38,751.73
Total Equity 56,006.29

Financial Statements for the Year Ended 30[th] September 2021

----- Start of picture text -----
1 Basis of preparation
The financial statements have been prepared in accordance with the
Statement of Recommended Practice: Accounting and Reporting by
Charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland
(FRS102) issued on 16 July 2014 and with the Charities Act 2011
2 Turnover
Turnover represents amounts chargeable in respect of the sale of
goods and services to customers. This includes unpaid invoices and
payments that have yet to clear (these are included on the balance
sheet as debtors)
3 Cost of sales
This represents the cost of outings (admission to venues, hire of canal
boat, cost of food) paid during this period for trips in any period.
Includes payments made that have not cleared yet or been paid yet
(included on the balance sheet as creditors)
4 Admin costs motoring
This represents the costs associated with insuring, servicing and
running the minibuses. (Purchasing and sales of vehicles are dealt with
in the assets section)
5 Admin costs other
This represents all other expenditure i.e Total expenditure –
grants/donation/fundraising – cost of motoring –cost of sales.
6 Depreciation
Depreciation is provided on tangible fixed assets so as to write off the
cost or valuation, less any estimated residual value, over their
expected useful economic life as follows:
Asset class Depreciation method and rate
• Plant and machinery 20% reducing balance basis
•
Fixtures and fittings 20% reducing balance basis
• Motor vehicles 20% reducing balance basis
•
Office equipment 20% reducing balance basis
7 Non-operating income
Income from non-core activities eg sale of assets
8 Loss to assets on sale of minibus
The difference between the book value of the asset and the actual
amount realised on its sale
----- End of picture text -----

CHARITY COMMISSION FOR ENGIAND AND WALES Independent examiner's reporl on the accounts Section A Independent Examiner's Report Report to the tru51ee membefg of Kendall & Wall Charitable Trust On accounts for the year I Septemb8r 30" 2021 ended Charity no 1175277 111 any) Set out on pages I report lo the tnjstees on my exafflination of the account5 of the above charity Ilhe Trusti lor Ihe year ended 30" September 2021 Responsibilitles and basis of report As the charity'5 trustees. you a￿ res[M)ns￿lIe lor the preparation of the accounts in accorda￿e wrth the requirements of the Charities Act 2011 Act"). I rerM)rt in resped of my examinaiion of the Tru51's accounis carrie¢ out under section 145 01 the ￿11 Acl and in carrying out my examination. I have followed all the aF4utJle Directions oNen by the Charity Commission under seaion 14515llbl of the Act. Independent I have cornthted rny examination. I rA)nfirm that llo material matters have •x•miner's statemènt come to Tny attention in 1x￿n8c￿n wth the examination. Slgned: Date: Name: Relevant protessional qualificationl$l or body Ilf any).. J& Addtess: JIJ 6 IER Oct 2018