GLEExN14ub Gnosall Library. Liivironment&Nurturc ANNUAL REPORT 2022-2023
ANNUAL REPORT 2022-2023
Contents
Vision .............................................................................................................. 3 Mission ............................................................................................................ 4 Contracts ......................................................................................................... 4 Community Library Service ................................................................................. 4 Places of Welcome .......................................................................................... 4 Websites .......................................................................................................... 4 Policy & Standards ............................................................................................ 4 Record of Achievement ...................................................................................... 5 Future Plans ..................................................................................................... 5 Financial Record ................................................................................................ 5 Trustees .......................................................................................................... 5
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ANNUAL REPORT 2022-2023
I am pleased to present the 2022-2023 Annual Report.
We were established in 2016 as a constituted group, our main aim has been to provide a community Library service for the village of Gnosall, Staffordshire. We started operating as a library on 20[th] February 2019 and the official opening was 4[th] April 2019.
During the period 2022-2023, like most organisations, to some extent, still had aftereffects of the COVID-19 Pandemic. We were open fully all year.
From May we resumed our normal events and service when Wednesday opening continued to be restricted to 3pm-5.30pm opening times. (Originally -7pm)
New Opening Times from January 2023 as follows: -
| Monday | 05:00pm - 07:30pm |
|---|---|
| Tuesday | 10:00am - 12:30pm |
| Wednesday | 03:00pm - 05:30pm* |
| Thursday | 02:00pm – 04:00pm |
| Friday** | 02:00pm – 04:00pm |
| Saturday | 10:00am - 12:30pm |
*New permanent opening time for Wednesday
**New opening day and time for Friday
Vision
GLEAN Hub’s goal is still to create a vibrant community library and information service that is valued and well-used by the people of Gnosall.
However, GLEAN Hub achieved this by:
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Operating at times which are convenient for potential users. (We opened when many other library and institutions didn’t)
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Being situated at a central and accessible village location (the Grosvenor Centre site).
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Providing an efficient lending or reference service - for books, other printed materials/information.
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Developing a range of activities to engage all age-groups and promote a love of reading, literature, culture and the valuing of information.
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Supporting library users in the use of information technology and reference materials.
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Creating a welcoming environment where people can meet and enjoy the company of friends and local residents.
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Providing an appropriate and suitable environment for silent study or related work.
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Working positively with other groups.
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Encouraging a sense of community and inclusion.
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Promoting innovation and talent in Creative Writing.
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Helping the elderly/physically impaired to enjoy the library by providing home delivery.
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ANNUAL REPORT 2022-2023
Mission
GLEAN Hub aims to work within the framework of a wider Gnosall CIO, to include other related community projects as well as the Community Library.
Contracts
We have three-way contracts in place. A contract between Staffordshire County Council (SSC) and Gnosall Parish Council (GPC) for SCC to lease the library building. A contract between SCC and GLEAN Hub where GLEAN Hub sublet the building from SCC. A contract between GPC and GLEAN Hub for the use of other facilities such as the adjoining building for our events, maintenance etc. These contracts will be renewed 21st February 2024, when the current agreements expire.
Community Library Service
The service we provide is the same as a public library. All Library stock is provided by SCC (Staffordshire County Council) public library service and we use its library computer management systems to operate. The community library does not however, have any paid staff, only unpaid volunteers operating on a monthly roster system. Each session is manned by a minimum of two library volunteers. A new web-based Library system was implemented n May 2022 and has been very successful.
Places of Welcome
We again reopened this event during June and July 2022 with one session a week as before (Thursdays) for Places of Welcome in conjunction with ‘Places of Welcome’ organisation. We ran the event for 2 more months with library volunteers. However, we had no visitors during the period and with another group delivering meals starting up on the same site we decided to end any more attempts at the project.
Websites
We continue with our existing website www.gleanhub.org representing the charity, as before, but we decided to add another website www.gnosall-library.org.uk which better explains the purpose to the public. We have a link back to the www.gleanhub.org site within the homepage.
Policy & Standards
All are policies can be found on our website www.gleanhub.org which include: -
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SCC’s Policies
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a. Acceptable Use Policy
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b. Corporate Information Security Policy
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c. IG and Data Protection Dos and Don’ts
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d. Information Governance Reference Document
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GLEAN Hub’s policies.
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a. Vulnerable Adults Policy
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b. Financial Controls Policy
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c. Health & Safety Policy
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d. Data Protection Policy
At all times we endeavour to provide the highest level of service to both our customers and attending volunteers.
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ANNUAL REPORT 2022-2023
Record of Achievement
Since COVID our customer base has increased steadily. We have also been successful in attracting a great number of volunteers with a wealth of experience and a willingness to do everything they can to promote this endeavour in the past and we continue to attract volunteers to the library.
We have replaced some of the old shelving giving increased space for books.
Future Plans
Gnosall Parish Council (GPC) organised an extension to the Planning agreement for one year and they continue work on the planning application to remove the end date, which now stands ending in April 2023.
We have sufficient funding for at least 24 months’ operation.
Financial Record
No major funding events have been held, although we have had several donations from various bodies.
Full Accounts attached.
Trustees
(As at 31/03/2023) Robert Alker (Chairman) Cllr Patricia Alker (Health & Safety) Annette Davies (Finance) Janet Carr Robert Hidderley (Secretary/Vice Chair) Gaye Courtney
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Gnosall Library - Visitor Statistics 2022-2023
350
300
250
200
150
100
50
0
April 2022 May 2022 June 2022 July 2022 August 2022 September October 2022 November December January 2023 February 2023 March 2023
2022 2022 2022
Total Average
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| Gnosall Library accounts 2022/2023 | ||||||||
|---|---|---|---|---|---|---|---|---|
| Trust Account | ||||||||
| Income | Date received | ~~Cheque~~ No./Transfer in |
Amount | Amount | Paid in | In Total | Out total | |
| Carried forward | 4/1/2022 | £4,054.13 | ||||||
| Stafordshire Countyfor Lateral Flow Tests | 4/7/2022 | £200.00 | £200.00 | £200.00 | ||||
| Librarytakings | 4/23/2022 | £15.00 | cash | £15.00 | £15.00 | |||
| Librarytakings | 6/18/2022 | £10.00 | cash | £10.00 | ||||
| Librarytakings | 7/25/2022 | £25.00 | cash | £25.00 | ||||
| EasyFundraising | 8/23/2022 | £18.13 | £18.13 | £18.13 | ||||
| Librarytakings | 9/22/2022 | £10.00 | cash | £10.00 | ||||
| Librarytakings reading group | 10/3/2022 | £40.00 | cash | £40.00 | ||||
| Globetrotters award | 10/5/2022 | £50.00 | £50.00 | £50.00 | ||||
| Librarytakings | 11/7/2022 | £20.00 | cash | £20.00 | ||||
| Librarytakings | 11/21/2022 | £15.00 | cash | £15.00 | ||||
| Librarytakings | 1/4/2023 | £20.00 | cash | £20.00 | ||||
| Librarytakings | 1/28/2023 | £20.00 | £20.00 | |||||
| ASDA award | 2/8/2023 | £450.00 | £450.00 | £450.00 | ||||
| EasyFundraising | 2/15/2023 | £97.62 | £97.62 | £97.62 | ||||
| Librarytakings | 3/27/2023 | £25.00 | cash | £25.00 | ||||
| In Total | £5,069.88 | |||||||
| Expenditure | Date | Cheque No. | Amount | VAT | Total | Paid out | ||
| Volunteer's DBS check | 4/1/2022 | 100037 | £23.00 | £23.00 | £23.00 | |||
| Volunteer's DBS check | 4/14/2022 | 100036 | £23.00 | £23.00 | £23.00 | |||
| Volunteer's DBS check | 5/23/2022 | 100038 | £23.00 | £23.00 | £23.00 | |||
| Volunteer's DBS check | 5/31/2022 | 100039 | £18.00 | £18.00 | £18.00 | |||
| Epenses for Welcome Inn | 6/30/2022 | 100041 | £20.69 | £20.69 | £20.69 | |||
| Volunteer's DBS check | 7/18/2022 | 100040 | £18.00 | £18.00 | £18.00 | |||
| Volunteer's DBS check | 7/19/2022 | 100042 | £18.00 | £18.00 | £18.00 | |||
| Printer cartridges | 7/13/2022 | 100043 | £27.99 | £27.99 | £27.99 | |||
| Volunteer's DBS check | 7/2/2022 | 100044 | £18.00 | £18.00 | £18.00 | |||
| Gnosall Parish Council for shelving | 8/12/2022 | 100045 | £573.00 | £573.00 | £573.00 | |||
| SRC expenses | 9/1/2022 | 100046 | £7.76 | £7.76 | £7.76 | |||
| SRC expenses | 9/3/2022 | 100048 | £9.00 | £9.00 | £9.00 | |||
| SRC expenses | 9/10/2022 | 100049 | £13.84 | £13.84 | £13.84 | |||
| Printer cartridges | 9/29/2022 | 100050 | £9.99 | £9.99 | £9.99 | |||
| Henshalls for insurance | 11/7/2022 | 100052 | £307.75 | £307.75 | £307.75 | |||
| Volunteer's DBS check | 1/4/2023 | 100051 | £18.00 | £18.00 | £18.00 |
| Refreshment expenses | 1/4/2023 | 100053 | £162.35 | £162.35 | £162.35 | |||
|---|---|---|---|---|---|---|---|---|
| Volunteer's DBS check | 1/28/2023 | 100054 | £18.00 | £18.00 | £18.00 | |||
| Expenses lightingand lanyards | 2/1/2023 | 100055 | £59.87 | £59.87 | £59.87 | |||
| Creative Bee for bookmarks | 2/15/2023 | 100056 | £25.00 | £5.00 | £30.00 | £30.00 | ||
| Volunteer's DBS check | 2/17/2023 | 100057 | £18.00 | £18.00 | £18.00 | |||
| Volunteer's DBS check | 2/22/2023 | 100058 | £18.00 | £18.00 | £18.00 | |||
| Wall displayboard | 3/6/2023 | 100059 | £31.69 | £31.69 | £31.69 | |||
| Volunteer's DBS check | 3/27/2023 | 100060 | £18.00 | £18.00 | £18.00 | |||
| Refreshments expenses | 3/31/2023 | 100062 | £16.85 | £16.85 | £16.85 | |||
| Out total | £1,501.78 | |||||||
| Total in account as at 31/03/2023 | ||||||||
| Community Account | ||||||||
| Carried forward | 4/1/2022 | £194.58 | ||||||
| Total in account as at 31/03/2023 | ||||||||
| Grand total both accounts as at 31/03/2023 |
Total in account Grand total
£3.568.10 £194.58 £3,762.68
Annual return GLEAN finances 2022 - 2023
Bank accounts total Feb. 2022
£ 4,248.71
| Income | ||
|---|---|---|
| Library Takings | £200.00 | |
| Flow test distribution for SCC | £200.00 | |
| Awards | £500.00 | |
| Easy Fundraising | £115.75 | |
| Payment in kind SCC unit rental | £3,900.00 | |
| Payment in kind GPC use of facilities | £1,100.00 | |
| Total | £6,015.75 | |
| Expenses | ||
| Insurance | £307.75 | |
| DBS checks | £231.00 | |
| Library furnishings | £604.69 | |
| Printer cartridges | £37.98 | |
| Torches and lanyards | £59.87 | |
| Bookmarks | £30.00 | |
| Refreshment expenses | £179.20 | |
| Welcome Inn expenses | £20.69 | |
| SRC expenses | £30.60 | |
| Unit rental | £3,900.00 | |
| Use of facilities | £1,100.00 | |
| Total | £6,501.78 | |
| Income minus expenditure | -£486.03 | |
| Total in accounts March 2023 | £ 3,762.68 |