BL fRC:JECT Annual Report and Accounts for the year ended 31st July 2021 Charity no. 1175239 offi me ro Head offi.. The Mayftower Centre Dot1<ing RH4 1AB Identty, Truth & Purpose Tel no. 07467121423
Contents Page No. Legal and Administrative Infomiation Trustees Report Chairperson's remarks Our Mission Aims and ObjectNes Values How we help Our Courses Achievements and Performan Impact & Impact story Future Plans Structure, Governan & Management Financlal Report 49 Independent Examlners Report stst8ment of Financial Activitles 10 11 Balance Sheet 12 Notes to the Financial Statements 13-16
Legal and Adminlstrative Inforniation Trustees.. Alison Thomas Justin Thomas Peter Hajittofi Richard Mason (Chairperson) Charity number: 1175239 Principal address: Front Offio, The Mayllovr Centre Dorknng RH4 1AB Independent examiner. Mr PJ Barton FCCA ART Accountant Limited Ground Floor 11 Manvers Street. Bath, BA1 1JQ Bank: Lloyds Bank
Trustees Report Chairperson's remarks". It has been another dttficult year for the workl. Yet Be Me project has shown remarkable resilience and gone from strength to strength in the face of a global pandemic. I have long been thrilled by the care and Mpassion that those at Be Me Project show and share with the girls and women they help. But l am equally proud of the tremendous efforts the whole team has put into Be Me project this year as they have adapted their courses to help all young people who are refetTed to Be Me. They have been highly reactive in incredibly drffiGult times and produced bespoke course and run it across virtual meeting platforms. as an addition to their offering. And they've run that course substantially more than they've been able to run other courses in previous years. Hopefully some nomialty will return in due course and I'm confident that Be Me Project will continue to develop and grow. Richard Mason Chair of Trustees Our mlssion: To support girls and women to celebrate that they are uniquely and wonderfully made for a purpose and to be equipped to build positive mental wellbeing and confidence in lrfe. Our aims and objectives: Build and enhance young people's and women's sew-esteem and help them identify and lebrate their unMJue strengths. Our work ll[l support them to recognise and celebrate their identty and potential. Support vulnerable people to explore and develop tools to better manage their emotions. These may be heightened Sin the beginning of Covid-19 and will inGlude.' anxiety, fear. stress, anger and grief. Develop resilience to help them better cope wth life's ups and downs. We offer them the tools to continue building resilience as they go through life and face adverse challenges in the fijture. Ourvalues: Inspiring peop to believe they are uniquety and wonderfully made
Respecting and aCpIlng the unique worth and value of each indniidual Encouraging and building up each person Compassion and care Being real Led by Christian love Howwe help: Be Me Proiect was founded in 2014 and our Head Office is located in Dorking in Surrey. The organisation became a registered charity in 2017. Ba Me Project is a grassroots charity dedicaled to developing positive mental wellbeing and supporting vulnerable individuals in our communities who ar8 experiencing mental heaf(h Challenges. Our discussion and activity-based courses. mentoring and special events have a proven positive impact helping people build (X)nfiden and resilienc6, understand identity and self-worth and discover their fvture potential. We have supported young people struggling with depression, anxiety and low self- esteem and vulnerable young women in the community struggling with their mental health. Our services are delivered in a range of settings including secondary schools. GP surgeries, hostels and community centres. We have team hubs working in local communities in Surrey, Kent, Cumbria and Brighton. Our Courses: 'She Is, is a secular course that consists of one hourly session over nine weeks. We work wilh schools to select the girls that would benefit the most. The course is aimed at Years 8 & 9 with six attendees and has embedded SMSC and British Values. 'Who am l?, This is a new course launched in 2020 for all young people and women. The course has been designed for one to one purposes or in a small group and it is for six weeks. We launched thi8 course during Covhj for online support and it can easity be run in person with social distancing. 'Let's Chav We developed in 2021 as a resource that Can be used online or in a drop in sessions. There are 14 topic sessions which include cards wtth questions to promote deep and meaningfvl conversions. Each week the topic can be adaptable for the participants who attend.
Achievements and porfomiancg: As with every grass rools charity, life has been challenging Sin the start of the Covid 19 pandemic. It has been a year of adaptation to ensure our provision of services is sustained.. Working alongside 9 sthools. 2 yOLrth ntres. 2 hostels. 2 GP 8urgefies and online provision. Juty 2020 - 2021 through the Comd pandemicwe ran 68 cour*s and supported 267 participants. Comprising of 36 courses within Surrey. 25 courses within Cumbria, 8 courses in Kent and one 14 week hostel 'drop in, in Brighton. A self completion workbook was created and sent out to 500 vulnerable young people at home during the Spring 2020 school closure. With a further 100 workbooks sent to hostels with KenL We developed a digital provision for mentoring and group work so we Uld reach people in lockdown. Working alongside NHS SQGial prescrtbers for referrals our Communty groups have gained momentum Be Me was invtted to lead a presentation to LSA'S within a secondary school to help with strategies to support anxious young people. Created the 'Let's Chat. drop in course. specifically deswJned for hostel I youth centre type localions. We ran online a youth event for up to 30 young people supporting their mental wellbeing through Clarion Housing, Our social media sites have gri)wn to over 10,000 follower8. Impact: During 2021 we started to quantify the impact of our UrseS using a purpose designed survey that evaluates how people are feeling on an emotional level both at the start and at the end of a course. We have taken a selection of 52 participants that completed both surveys and gave permission to share data and we have anatysed these. The data shows a posttive impact in raising emotional wellbeing of participants and we can see an increase in levels of cOnfenCe and resilience. Across all participants answering all questions the average score is below the midpoint ofthe scale before Ihe course and above it after the Gourse. 710/ts score more positively overall at the end of Ihe ojurse than they did at the beginning. All measure5 of Confiden and resIlEn have increased overall, with particular improvements when comparing themsefves to others, redUd anxiety and greater Self-confiden.
Impact story (from a Year 9 Secondary Student): '[ started 'She Is, in 2019 and I really enjoyed it because each week was a different theme with a ¢atEve craft which was super fijn and relaxing to do. It was 8lso really chilled sharing thoughts and feelings in each of our lives, in a safe environment. to get stuff off my ¢hesL I guess it made me think about how to deal with sttuations in lrfe and f*1 a lot less stressed over them. I leamt all about me and that I'm worth just as much as anyone else. It was really ni lo meet up online during Covid and do the Who am I. book because lockdown was a very Unrtain time with an uphill battle. so just knowing someone understood my mind and could guide me through was a massive relief and began to change my outtook on lrfe at the time. One of the things I have leamt is that sometimes just being resilient is so important and notjust giving up on things l care about I'm so grateful to Be Me as I now feel so much more comfortable and confident as a person.. Future Plans: Be Me Project has established a close relationship with a number of Secondary Schools in Surrey. Cumbria and Kent. We also partner with community hubs such as children's centres and youth clubs. have recenuy seen an increase in GP and healthcare professionals contacting us and we have run courses in partnership with GP surgeries as part of soctal prescribing within the NHS. We aim to expand our reach within Ihe areas in which we are established by working with more 3econdary schools. establishing relationships with independent schools and also to work with a broader cross section of GP practices and healthcare specialists. There is also more potential to partner Ghurches and community centres. We are also seeking to expand the number of regional hubs and are actively investigating the licensing out some of our courses. Structure, governance and management Our Gov&rnance Plan sets out how we as a Charity are governed and considers & adopts the requirements and guidan laid down by the Charities Commission and Companies House where appli¢able.
The charity takes care to organise and control ts affairs reasonably, responsibly and effectsvely wilh adequate risk management system8. The Team work with the stsff, volunteers and supporters to ensure the best implementation of the charity's objectives and purposes for the benefrt of all participanls of Be Me Project and those with whom we are associated. Trustees are selected as required, to ensure efficiency and balance of the CIO. They are appointed solety by existing Trustees (having considered the views of th& CEO). subject to a minimum 750kn agreement of the Trustees. All Trustees are inteniiewed, referenced and DBS checked. Three new trustees have been identified and accepted positions on the Board and will Commen their respecttve roles shoruy. The new trustees bring a wealth of experien in their respectNe industries and will be a huge benefit to Be Me project. At present, Be Me Project has two part time salaried staff that oversee and manage the Charity and its volunteers I paid contributors, 3 part time hub leaders who run I set Ltp courses. network and build partnerships with GP surgeries and ommunity projects. We have another 6 course leaders, 11 assistantslvolunteers who assist on courses, run our so¢ial media site, website design, administration support. Other than the 2 salaried staff, some of the other workers are self- employed and are paid for against invol. Financial Report Be Me project has performed well as a charity both in terms of its endeavours and its finances in what has been a hugely turbulent and anxious time for slaff, volunteers and, above all, those we strive to help through our work. We are aware that every charity has found the Covid pandemic challenging but Be Me project has fared remarkably well given the circumstances and has actually been able to both increase and, where necessary, adjust its se1 offering by offering online courses and providing purpose designed booklets for people to work through on their own. The principles thal underpin Be Me project have not changed and remain fundamental to what we do. It has been essential lo provide continuty and support to those we help. and our offering and associated costs reflect this drive. But it has not been easy. 2020 12021 our total income wa5 £69,108 ofwhich 660/0 were from grants and 33 % from donations. We were able to run 68 courses with 267 attendees (the majority of which were online resulting in reduced costs). But to facilitale this substantial growth we have had to pay for 3 part time self-employed Hub leaders alongside the employed CEO and COO (also part time). The resultant Central and Administrative costs were £33,997.
Whereas in 2019 12020 the total income VRS £71,612" 720/0 of which was from grants. We were able to run 27 courses for circa 150 attendees. The CEO and COO became employed (part time) by Be Me project for the last 4 months of this period. The resultant Central and Administrative costs were £18,429. This income is broadly consistent which is encouraging given the pandemic and the associated increased difficulty for many charities to secure funding. Grants have been secured from All Churches Trust, The Postcode Lottery. National Lottery, Clarion Futures. The Surrey Community Foundation. Townlands and Liverpool BAE. Apart from the charitable donations, the charity funding is general secured before courses are undertaken which eliminates much of the cash-flow risk. This represents good stability and secure foundations for the ongoing and growing work of Be Me Project. Our current reserves policy is to maintain a minimum cash balan for £10 000. This has been set to cover three months annual expenditure. As a result of the Covid pandemiG we had to flex the reserve to meet varying needs but has now been reset at £10,000. The Trustee Report was approved by the Board of Trustees on Tuesday 1 February 2022 Richard Mason Chair of Trustees Date Etsz
80 Me Project Regl8tered charify number 1175239 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BE ME PROJECT I report on the financial statements of the Charity for the year ending 31 Juty 2021 vthich are set out on pages 11 to 16. Respecuve responsibilitles of trustres and examiner The charity's trustees are responsible for the preparation of the financial stalemnts. The charity's trustees consider that an audit is nol required for this year under section 144121 of the Charities Act 2011 Ilhe 2011 Act) and thal an indep8ndent èxamination is needed. It is my responsibility to: (il examine the financial statements under sectrion 145 of the 2011 Act. {iil lo follow the procedures laid do1 in the general Directions given by the ChaTTty COMsSIon under section 14515}Ibl of the 2011 Act., and (iiil to stale whether patticular matter5 have Gome to my attention. Bas18 of Independent gxaminerfs report My examination was carried out in accordance vAth the general Directions gtven by the Charity Commission. An examination includes a review of fhe aOuntIng records kept by the ch8rity and conmparison of the financial statements presented %Mth those reeords. It also includes consideration of any unusual items or disclosures in the financial statements. and seeknng explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audtt and consequentty no opinion is gNen as to thether the financial statements present a Irue and fair vievl and the rewrt is limited lo those matter5 set out in the next statement. Independent examinerfs statement In connection wlh my examlnation, no matter has come to my attention.. lal which gives me reasonable causer to believe that in any material respect the requirements: lil lo keep accounting records in accordance section 130 of the 2011 Acl: and lill lo prepare financial statements vthich accord with the accounting records and compty with the accounting requirements of the 2011 Act- have not been met or Ibl lo %thich. in my opinion. allentian should be drabyn in orderto enable a proper understanding of the financial slalernent8 to be re8ched. Mr P.J. Barton ÈCCA Art Accoun18nls Limited Chartered Certified Ac¢ount8nts Ground Floor 11 Manvers Street Bath BA1 1JQ Date=
Be Me Project R•glstar•d eharlty nurnb•r 1175x39 SYATEMENT OF FINANCTAL ACTiVTfiES r the yur end•d 31 July 2021 IP4COMING R4SOURCES Totri 2021 Total 202 Fund% Fund• Grants 378 45.314 45.692 51,490 Donauons 22.298 831 23.129 18272 Be Me Projett Relnfor¢ernent Event 1,500 Sundry Sales 5b 287 287 350 TOTAL INCOMIPIG RESOURCES RESOURCES PENDED Courx relatsd o¥s15 5.493 17,864 23.357 10,737 Ba Me Prolert Reinhrcement Event Central and Admln15tratl¥e Costs 21.801 12.196 33,997 18,429 Alloca00 of Centrnl •nd Admln15traU¥t Costs YOTAL RESOUFiCES ÈXPENDED 57 NEf INCOMIf4fj1(OUTGOING) RESOURCES (4331) lo65 11,754 42WI6 MOVEMENT IN FUNDS 14J31) 16.085 11,754 42,446 RESERVES BRQUGTrIT VOAWARD AT At l Auyust 2020 29072 41,607 71h79 29.033 REStRVES CAReD FORWARD AT At 31 )ul¥ 21121 71 li
Be Me Project Raglster•d charity number 1175239 BALANCE SMETh as at 31 July 2021 Totsl 2021 Funds Total 2020 Funds FIXED ASSEYS Tanoible flxed assds CURMENT ASSÈTS Stcrk Debtors Jnd prepaymeftts C•5h at bèftk In hand 7.060 913 18.314 7.060 913 76.006 6,35Z 4.153 61.552 57.692 26.287 57.6*2 83.979 7&057 UABILmes: AMOUNTS PALUNG DUE VIITHIN i YeAR 746 746 578 NET CURRENT ASSETS 25.541 57.692 83,233 71,479 ASSETS io INCOME FUNDS Unre5trfcted Re5trfcted 25,541 9110 25.541 57,692 29,872 41.f 07 57,692 The notes on pages 13 to 16 fowm wrt of these accourts. Approved by the tnJstee5 of Be Me ProJett on l Febntary 2022 and slgned on Its be Alf by.. Rlthard M 12
B• Me ProJ•¢t Aeg1gter•d dwrliy numbtr 1175239 NOTES TO THE FINANCIAL STATEMeNTS For the y•ar ended 31 Juty 1021 la Aetountlno Polla Flnanual StatBments haye been prepared on an aUTu&s ba51$ underthe histarfc Cost convention wth Jt4rns cogni5ed at C4JSt ortrunsattion vdve unless l¥Se srated In the reant nute(sl tv these account& The Flnanthal Statements have been prepared In atCDrdan¢e wlth 11 the Statement of Recommended Prathtr > Actsuntyng and Repllrung by CharfUe5 Pteparfng thdr acco15 in accordan wSth Ihe FSnanuèl Reporuno Standanj applloble In the UK and Repu1¢ of Ireland (FPS 102) as amerthd Ort 14 December 2017 and1151 the Chartde5 Act 2011, Ib The comparnuve figures fDr 2020 have been Idi to refiert some very mlr¥Jr rtrallocatk>ns. Ic Zn<umlng Recagnldm of these are Indred the FinarKI Ststements wft: . ge Me project CDrne$ tted tD the rwurres: The kniJstee5 of 8e Me Proixt arE vlrtually ortsln that thèy wlll re[ve resowce. the rnonetary value be me05ured ¥Ylth suffiuent 11215. Id lrtaJmTng Resourc•J wlth relatsd •xpgndlthr•. wh Irthming rt$oUr are deemed the property of Be Me Prt)iert the incoming resources las wlth rain9 or thntratt Income) antl related expen¢bJre, unless othewise stÈted. are each Teported gross in the Finandal StotemerLts. l• Thx reclalrn. Incomlng resources frorn tax red01rt are Ind1• wtthln the Hnandal stsr¢wts at the same tlme as thÈ glft to whlch they relate. If Expondlluro and Llabilitlos. Uèblllde5 ore re¢ognlsed as soon as therE Is a legal or Cortr oblatrOn commlttyng Be Me Proiert to pNy out rUr. lo Tartglbje Flxed Atsrts. These are apiralld If thEy can be for rrK¥E than one yeèr and are lued at cost. Items con9 less than £l,OC4) •re genlIV wfftten off. Ih Stock Itern$ are volueo 4t th¢ l¢)wer of and net m115able value. Txati¢)n. Be Me Projett Is a ¥egisterEd tharlty arvJ 15 ¢XthPt from taxauon on lis Income Ind gilro. stalf Costs (note 6bl. There ?re ernpk¢y2e5 of 8e Me ProJe(t with all other related work fvr the ctharfty befno ojrrentty perforrned by vdunteer8 or 5eW empbyed (ljact 1021 2020 S414rfes and contrathr fee5 of employge5 Soaal Seojrity c05b Penslon cost5 19,728 7.000 Z49 21 Rel4t•d PartyTrang•£Uons. Amwnrs of payr*nEs of otst-ol-podr expen5ts tD thlrd parttes for expenses Incurred by trustees.. Number of tnBtees who werE pald exper Total amovnt paid 14•ne None TherE were no other reported related pwty trarwcUM5 In the year 13
Be Me ProJ•ct Reolst•r•d charlty number 1175239 P40TES TO THE FINANCJAL STATEHEIITS (co*llnu•d) For the ye•r •nded JI July 2021 Totsl 1021 INCOMING ResouRCES F¥ndg 2020 5a XThcornlng R•sourr•• Dono Gronts from Funders Glft Aid donauons Inroma tax recoverable on GIP( donoyons Sundry donatlons Be Me Prolett RelAfDroment Event Id Id If 378 3.6SO 1.087 17.56L 45.314 45.692 3.650 1,087 L8.392 51.490 6.095 1,524 10.653 1,500 831 21 71 202 5b Sundry N•t Incorn• Sale of Bookl?t5 Sale of course Item5 75 211 75 212 275 75 287 350 5¢ Trner• Cpnverslon ol Funds from re5trfcte(I TOTAL lNCOY114G RESOURCES 963 46 145 14
Be Me Project Reyisterod ch*rlty numbwr 1175239 NOTes TO THe NANCIAL STATEMENTS (conunyed) Por the y•ar gndqd 31 July 2021 RESOURCES USED TIAal 2021 Total 1020 Fund¥ Funds 6a A¢tlvitleB Dlrertly Relattng ta the wotrk of Me M4 Projort Course DElry 1,431 4.D27 35 14,692 3,043 129 16,123 7.070 164 7.888 2.542 307 Course5uppIlfSmQftty 6b Be Me Prnjett Adminl8tratl¥e Salarles and rela costs Training & ConfÈrencÈs Prlnfjn& Post4e & Stauonery Rènt &SenAce Char8E ITahd Web Insurance Travel &SubsTrence Offlce Supplie5 Accountanty& 8ookkeepln¥ Independent Examlner Fees tsenÈ Adrninlstr•tM?n Offic@ Equlpment Prlor year 5tockadlustmprt Book Fund AaLsln8 13,396 LOO 177 3,300 197 537 78 32 2.268 26D 2,136 4.315 1?,711 loo 441 3,300 1.097 537 2,202 42 2.268 260 2,723 1,59fj 16801 7,021 799 399 2,475 550 457 675 264 2.124 io 990 400 1,553 1.121 587 1,596 Ih 1680} 940 1,049 2.400 2.400 21 fic Be Me Reinft+rcement Event Various expense5 incurred In organlslng a music evenl tts ¥Yhlch past attend&s on couE5es were Invft•J and where the prlncipie5 of the courses were revisi 6d AlloGatlgn of Central and Admlnlstratrkn Costs 15% of Incomin9 Resources has teeTr allctated to Restrfcttd Funds TOTAL RÈSOURCES expENDED 15
Be M• ProJ•ct Re9T*t•red chèrlty numb•r 1175239 NOTES TO THE FINANCIAL sfATEMENTS {conllnue¢l) Fop th8 year endod 31 July ZOII 2021 2020 DEBTORS FALUNG DUE wrrHIN ONE YEAR Other debtor5 and prtpoymenrs Atcrued Incorne 913 913 4.153 913 913 Tot•1 2021 Tot•l 2020 LIABIUTIES: AMOUMTS FALLING DVE WITHIN ONE YEAR Accruals Other uedltors: 578 61 61 746 578 2021 2020 INCOME FUNDS The RestrlLted Trtcorne Funds ¢•)rnprtq•# th• following: Surrey KEllt Brfghton ArÈa Cumbrt6 Area 21,859 6.968 5.855 13,155 9,855 15.201 4,819 892 20.695 Offi T4>t•l 10 MOVEMENT ON REsfiucTEO IN¢ONt PUNDS OanC• •t •t•rt of y••r OutgDlnA Yr•n¥l•rs B•lJnc• ot of yr Surrey Area K•nt Are Brfghton Area Cumbrta Area Mead Office 15.201 4.819 892 20.695 16.354 3,275 19.6961 11,126) 11.4431 18,7961 18,9991 21.859 6,968 5,855 13,155 9.855 1.256 18.854 41 16