## **MANCHESTER MALAYALEE ASSOCIATION**
## **Charity No. 1175205**
**Company No. CE011625**
**Trustee's Report and Unaudited Accounts**
**31 December 2023**
**MANCHESTER MALAYALEE ASSOCIATION**
## **Contents**
||Pages||
|---|---|---|
|Trustee's Annual Report||2|
|Independent Examiner's Report||3|
|Statement of Financial Activities||4|
|Summary Income and Expenditure Account||5|
|Balance Sheet||6|
|Statement of Cash flows||7|
|Notes to the Accounts|8 to|10|
|Detailed Statement of Financial Activities|11 to|12|
Page 1
**Connecting Manchester Malayalees**
# **Manchester Malayalee Association Trustees Annual Report 2023 Charity Registration No. 1175205 27 January 2024**
## **Trustees Board (Elected on 28 Jan 2023):**
1. **President:** Mr. Saju Kavunga
2. **Vice President:** Mrs. Jaya Sudhir
3. **Secretary:** Mr. Mahesh Murali P
4. **Joint Secretary:** Mr. Sarish Sidharthan 5. **Treasurer:** Mr. Kalesh Bhaskaran
## **Additional Trustees:**
- Mrs. Nisha Gino
- Mrs. Deepa Shalby
- Mrs. Rajani Ranjith
- Mr. Anish Kurien
- Mr. Anish Ron
- Mr. Arunchand Gopalakrishnan
- Mr. George Vadakkumchery
- Mr. Shajimon K D
- Mr. Wilson Mathew
- Mr. Yassar Arafath
## **Special Invitees:**
- Mrs. Priyanka Anil Anakkathil
- Mr. Albin Babu
## **Key Activities and Achievements for 2023**
## **1. MMA School Initiatives:**
- **Launch and Growth:** The MMA School expanded this year, offering **Bollywood and classical dance** , **karate** , and **Kinder Stars** classes for children aged 3 to 16. With over **110 children enrolled** , these classes not only encouraged skill development but also fostered community bonding among parents and families.
- **Teaching Staff and Facilities:** The school now has **five qualified teachers** for various activities. The introduction of a **dedicated snack counter** created a
**1**[Trustees Annual Report 2023 ]
**Connecting Manchester Malayalees**
welcoming environment, allowing parents to engage in informal discussions and make meaningful connections while their children participated in classes.
## **2. Revival of the MMA Badminton Club:**
- **Recreational and Fitness Goals:** The Badminton Club was revived to promote fitness, wellness, and recreational activity among members, with a dedicated time slot each Saturday.
- **Inclusivity:** Courts were reserved specifically for **women and children** , enabling broad participation across age groups and fitness levels.
## **3. Major Community Events:**
- **School Annual Day (April 29):** This vibrant showcase of talents included dance performances, singing, and creative displays, engaging nearly **200 children** and their families in celebrating artistic achievements.
- **UUKMA Northwest Sports Meet:** MMA members showcased their athletic talents, with notable achievements such as **Ajai Paul securing third place** in both the 100m and 400m races, symbolizing MMA's growing presence in regional competitions.
- **BBQ & Sports Day (June 24):** This family-oriented event was attended by over **250 members** . Activities included **tug-of-war, sack races, and relay races** , with an emphasis on promoting healthy lifestyles, team spirit, and social bonding.
- **Meet & Greet (July 15):** Organized to welcome new members and strengthen connections, this social event brought together over **100 members** for an evening of networking and entertainment, fostering unity within the community.
- **Onam Celebration (September 23):** One of MMA's largest cultural celebrations, this year’s Onam event attracted over **530 attendees** . Highlights included **Thiruvathira** , traditional music and dance performances, and a grand **Onam Sadya** feast. The event successfully promoted cultural heritage and community pride.
- **UUKMA Northwest and National Kalamela Participation:** MMA members competed with distinction, achieving second place in regional Kalamela events and earning high praise for their talent, dedication, and team spirit.
## **4. Digital Transformation and Streamlining Operations:**
- **Digital Infrastructure:** Significant upgrades were made to the digital systems for **membership registration** , **class and event bookings** , and **online checkins** . These improvements have simplified administrative tasks, allowing for efficient management of member data and a better user experience.
- **Engagement Tools:** The integration of digital platforms has enhanced communication within the community, providing members with easy access to information and enabling active participation in various activities and events.
## **5. Membership Milestones:**
- **Growth in Membership:** MMA’s membership increased significantly, reaching a milestone of **500 active members** by year-end, with **141 new members** joining in 2023. This growth reflects the community’s trust in MMA's activities and its commitment to cultural and social engagement.
- **Member Benefits and Participation:** MMA continued to provide a range of benefits to its members, including priority access to events, discounts, and
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**Connecting Manchester Malayalees**
opportunities for cultural expression, enhancing the sense of belonging within the community.
## **Financial Overview for 2023**
- **Opening Balance:** £21,670.55 (as of January 1, 2023)
- **Revenue Streams:** The association’s income was generated through membership fees, donations, event sponsorships, and ticket sales for various events.
- **Expenditures:** Key expenses included:
- **Annual Events** such as BBQ & Sports Day, Christmas and New Year Celebrations, and Onam.
- **Ongoing Operational Costs** including hall rentals, instructor fees for MMA School, and sports club expenses.
- **Technology and Digitalization** costs related to the new online registration and booking systems.
- **Closing Balance:** £21,558.33 (as of December 31, 2023), reflecting MMA’s ability to manage its budget efficiently and sustain its activities despite increased event costs.
## **Acknowledgments:**
The Trustees Board sincerely thanks all members, volunteers, teachers, and sponsors for their unwavering support throughout the year. The success of 2023’s programs and events is a testament to the collective efforts of MMA’s community. We look forward to continuing our mission of preserving Malayalee culture, promoting unity, and creating a supportive space for all members in 2024.
**Mahesh Murali P** Secretary
**Saju Kavunga** President
**3**[Trustees Annual Report 2023 ]
**MANCHESTER MALAYALEE ASSOCIATION Independent Examiners Report**
## **Independent Examiner's Report to the trustee of MANCHESTER MALAYALEE ASSOCIATION**
I report to the charity trustee on my examination of the accounts of MANCHESTER MALAYALEE ASSOCIATION for the year ended 31 December 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.
## **Responsibilities and basis of report**
As the trustee (and also a director for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
- accounting records were not kept in accordance with section 386 of the 2006 Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sunil Rajan, MAAT MAAT
TAX CARE ACCOUNTANCY SERVICES LTD East Suit-8 Oakridge Business Centre Weston Road Stafford ST16 3RS 13 October 2023
Page 2
**MANCHESTER MALAYALEE ASSOCIATION Statement of Financial Activities**
## **for the year ended 31 December 2023**
|||**Unrestricted**|**Restricted**|||
|---|---|---|---|---|---|
|||**funds**|**funds**|**Total funds**|**Total funds**|
|||**2023**|**2023**|**2023**|**2022**|
||**Notes**|**£**|**£**|**£**|**£**|
|**Income and endowments**||||||
|**from:**||||||
|Donations and legacies|4|7,390|-|7,390|3,150|
|Charitable activities|5|25,608.50|-|25,608.50|16,511.60|
|Other trading activities|6|-|-|-||
|Other|7|-|-|-|-|
|**Total**||32,998.50|-|32,998.50|19,661.60|
|**Expenditure on:**||||||
|Raising funds|8|||||
|Charitable activities|9|31,025.71||33,110.72|16,315.25|
|Other|10|2,085.01||||
|**Total**||33,110.72||33,110.72|16,315.25|
|Net gains on investments|||||-|
|**Net income**||(112.22)||(112.22)|3,346.35|
|Transfers between funds||||||
|**Net income before other**||(112.22)||(112.22)|3,346.35|
|**gains/(losses)**||||||
|**Other gains and losses**||||||
|**Net movement in funds**||(112.22)||(112.22)|3,346.35|
|**Reconciliation of funds:**||||||
|Total funds brought forward||21,670.55|-|21,670.55|18,324.20|
|**Total funds carried forward**||21,558.33|-|21,558.33|21,670.55|
Page 3
**MANCHESTER MALAYALEE ASSOCIATION Summary Income and Expenditure Account**
## **for the year ended 31 December 2023**
|Income
**Gross income for the year**
Expenditure
**Total expenditure for the year**
Net income before tax for the year
**Net income for the year**|**2023**
**£**
32,998.50
32,998.50
33,110.72
33,110.72
(112.22)
(112.22)||**2022**
**£**
19,661.60|
|---|---|---|---|
||||19,661.60|
||||16,315.25|
||||16,315.25|
||||3,346.35|
||||**3,346.35**|
Page 4
**MANCHESTER MALAYALEE ASSOCIATION**
**Balance Sheet**
## **at 31 December 2023**
|**Company No.**
**CE011625**
**Notes**
**Current assets**
Cash at bank and in hand
**Net current assets**
**Total assets less current liabilities**
**Net assets excluding pension asset or liability**
**Total net assets**
**The funds of the charity**
**Restricted funds**
12
**Unrestricted funds**
General funds
12
Designated funds
**Reserves**
12
**Total funds**|
**2023**
**2**
21,558.33
21,558.33
21,558.33
21,558.33
21,558.33
21,558.33
21,558.33
21,558.33
21,558.33|**2022**
**£**
21,670.55|
|---|---|---|
|||21,670.55|
|||21,670.55
21,670.55|
|||21,670.55|
|||21,670.55
21,670.55
-|
|||21,670.55|
|||21,670.55|
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 December 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 13 October 2024
And signed on its behalf by:
Name: _____________________________ Signature: _____________________________
Trustee 13 October 2024
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**MANCHESTER MALAYALEE ASSOCIATION Statement of Cash flows**
## **for the year ended 31 December 2023**
|**Cash flows from operating activities**
**Net income per Statement of Financial Activities**
**Adjustments for:**
Dividends, interest and rents from investments
**Net cash provided by operating activities**
**Cash flows from investing activities**
Dividends, interest and rents from investments
**Net cash from investing activities**
**Net cash from financing activities**
**Net decrease/**increase**in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the year**
**Cash and cash equivalents at the end of the year**
**Components of cash and cash equivalents**
Cash and bank balances|**2023**
**£**
(112.22)
(112.22)
-
-
-
(112.22)
21,670.55
21,558.33
21,558.33
21,558.33|**2023**
**£**
3,346.35|
|---|---|---|
|||3,346.35|
|||-|
||||
|||-|
|||3,346.35
18,324.20|
|||21,670.55|
|||21,670.55|
|||21,670.55|
Page 6
**MANCHESTER MALAYALEE ASSOCIATION**
**Notes to the Accounts**
## **for the year ended 31 December 2023**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
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**MANCHESTER MALAYALEE ASSOCIATION Notes to the Accounts**
## **Expenditure**
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
Other
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**MANCHESTER MALAYALEE ASSOCIATION Notes to the Accounts**
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## 2 **Company status**
The company is a private company limited by guarantee and consequently does not have share capital.
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