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2024-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2023 to 31 March 2024 Charity name: Lincoln Community Larder Charity registration number: 1175176 Objectives and Activities


SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The relief of poverty in Lincoln and the
surrounding area by the provision of basic
nutritious food and other basic amenities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 LCL provides food parcels for people who
need short-term help to make ends meet.
Frontline professionals, who are best
placed to identify people in need, refer
them to LCL via an online system, so food
parcels can be collected at one of LCL’s
distribution centres:

YMCA Annexe, Lincoln

St John the Baptist Parish Church Hall,
Lincoln

St Giles Methodist Church, Lincoln

St Mary's Church, Welton

Martin Village Hall, Martin

All Saints Church, Wragby
The size of parcels is increased for families
based on the number of individuals in
need. In some special cases LCL goes
beyond the basic food parcel, supporting
people with other essential items (e.g.,
toiletries and fuel vouchers for cooking).
LCL also caters for those suffering from
illness or special needs and provides
individual food parcels to meet such
referral requests.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 In setting our objectives and planning our
activities the LCL trustees have given
serious consideration to the Charity
Commission’s general guidance on public
benefit and all its activities are undertaken
to further its charitable purposes for the
public benefit.

Additional information

SORP reference

When finances allow, LCL financially

Policy on grant making Para 1.38 supports projects, in Lincoln and
surrounding areas, designed to relieve food
poverty.
Contribution made by
volunteers		 Para 1.38 The volunteer team, which includes the
Trustees, has continued to grow and in
some cases take on additional
responsibilities. Without their dedication,
LCL could not function as it does.
The Trustees are very grateful to all the
volunteers, in the warehouse and the
distribution centres, for their enormous
contribution helping to relieve food poverty
in Lincoln and the surrounding area.
Other LCL is a member of the Greater
Lincolnshire Food Partnership which is a
partnership of organisations across Greater
Lincolnshire working together for greener,
fairer and healthier food for all, through
sustainable local action.
Under the Partnership, LCL has been an
active member of an Emergency Response
Group, made up of the main foodbanks in
Lincoln. Together, they operate a joint on-
line referral system which enables people
in need to collect food parcels from their
nearest distribution centre.
Achievements and Performance
SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The main achievements during this period
of operation were as follows:

Operating a warehouse facility for
storage of donated food and for packing
food parcels;

Managing over
50 volunteers who
serve each week in LCL's activities;

Attracting financial support from
individuals and organisations who make
cash donations and grants to
supplement the food donations;

Maintaining contact with approved
agencies in the Lincoln area with whom
the LCL partners to support those in
financial crisis;

Collecting donated items of food from
individuals, schools and commercial
organisations.

Distributing food parcels to individuals
and family groups in crisis situations.
LCL received 4064 referrals, representing
8095 people fed, from April 2023 – March
2024, of which
5409 were for adults and
2686 for children.
In addition to food parcels, LCL distributed
£6,806 worth of fruit and vegetable
vouchers, £2,980 worth of energy vouchers
to enable food to be cooked, and £1,029
worth of Self-heating meals for the
Homeless or those without cooking facilities

Additional Information

Achievements against
objectives set		 Para 1.41 The LCL Business Plan sets out Trustees’
objectives which are reviewed annually.
These are to;

ensure thelong-term sustainabilityof
our service to the community

maintain our individual identity so as
not to be seen as part of another
service

maintain a city centre presence for our
main distribution site

ensure warehousing is always
available

provide more distribution centres in
areas of need

increase relationships with other
organisations working to challenge food
poverty

help solve clients’ long-term issues - by
referral to other organisations

promote the idea of healthy eating

financially support other organisations
in providing food for children
These high-level objectives are
underpinned by strategies and goals
designed to assist in measuring
achievements against objectives.
Trustees are very satisfied that these
objectives continues to be met.
Performance of fundraising
activities against objectives
set		 Para 1.41 One of LCL’s objectives was “to ensure the
long-term sustainabilityof our service to the
community” and for the year 2023-2024 the
goals included:

if available, apply for grant aid for both
core and one-off funds at least twice a
year
LCL has been successful in attracting a
£30,000 Grant from the National Lottery
Community Fund and through online
fundraising services, such as Just Giving,
Local Giving and receiving Gift Aid.
Other The LCL website was redesigned and
brought in-house during the year to provide
greater flexibility in updating content.

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 Net of Receipts/(Payments) at the end of
the financial year were -£12370. After
deducting reserves, the bank balance is
£49,960 as at 31stMarch 2024
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The LCL Trustees seek to maintain
adequate reserves so as to ensure all
reasonable day to day running costs can be
met as and when they fall due, recognising
the basic financial principle that the
Trustees are responsible for ensuring that
solvency is maintained.
“Adequate reserves” are deemed to be
sufficient funding for 12 months of normal
operational expenditure plus annual
warehouse rental.
Since the receipt of a substantial legacy in
2022 the Trustees agreed to invest £400k
in 2 Notice deposit accounts with the
remainder being available in a 32 day
notice account should it be needed to be
used for running costs.
Amount of reserves held –
Investment Assets - held in
a Notice Deposit Account		 Para 1.22 Currently set at £30,000
Current value £600,322

Additional information

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 In the period April 2023-March 2024,
financial donations totalled £75,987.
In addition, food and other non-monetary
items were gifted to LCL from numerous
sources, with an estimated value in excess
of
£11,000.
The principal risk facing LCL is the
continuation of the huge increase in
A description of the principal
risks facing the charity		 Para 1.46 demand for its services coupled with a
decrease in both food and financial
donations due to rises in the cost of living.
As the charity is run entirely by volunteers
the increase in demand will need to be met
by a corresponding increase in volunteers.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution
How is the charity
constituted?		 Para 1.25 Charitable Incorporated Organisation
(Foundation)
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees.		 Para 1.25 Apart from the first charity trustees, every
trustee must be appointed for a term of four
years by a resolution passed at a properly
convened meeting of the charity trustees.
In selecting individuals for appointment as
charity trustees, the trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.

Additional information

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Each new charity trustee, on or before his
or her first appointment receives:
(a) a copy of the current version of LCL’s
constitution
(b) a copy of the CIO’s latest Trustees’
Annual Report and statement of accounts
(c) a copy of the Charity Commissions
Guidance, “The essential trustee: what you
need to know, what you need to do.”
Trustees also receive briefings, updates
and guidance issued by the Charity
Commission (e.g., the 5-minute guides for
charity trustees).
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity is an independent organisation
managed by a voluntary board of trustees.
Day to day operations are managed by the
LCL Co-ordinator and undertaken by a
team of volunteers.
Relationship with any
Related parties		 Para 1.51 LCL is a member of the Greater
Lincolnshire Food Partnership, as
described above under the heading,
“Objectives and Activities”(Other).
Other

Reference and Administrative details

Charity name Lincoln Community Larder
Other name the charity uses n/a
Registered charity number 1175176
Charity’s principal address YMCA Annexe
Rosemary Lane
Lincoln LN2 5AR

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13		 Trustee name
Mr Neil Rhodes
Mr Alan Wilson
Mrs Karen Mayor
Mrs Viv Bennett
Mrs Dawn Nightingale
Mr Dave Pemberton
Mrs Jennifer Pemberton
Mrs Wendy Mason
Mrs Joan Bennett
Mr Harry Campbell
Mrs Cay Sherlock
Mr Tony Tomlinson		 Office Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
Chair
Vice-Chair
Treasurer
Secretary
Co-Ordinator
18/09/23

Name of chief executive or names of senior staff members

Mrs Dawn Nightingale – Larder Co-ordinator

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Karen Mayor Full name(s) Neil Rhodes Position (eg Secretary, Chair Chair, etc)

Date

Lincoln Community Larder 1175176 Receipts and payments accounts CC16a For the period 01/04/2023 31/03/2024 To from

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
24,269
260
937
6,071
11,708
2,742
-
-
45,987
-
-
-
45,987
49,822
506
157
1,771
520
1,511
2,980
-
-
57,267
-
-
-
57,267
- 11,280
-
-
- 11,280		 Restricted
funds
to the nearest £
30,000
-
-
-
-
-
-
-
30,000
-
-
-
30,000
25,408
130
94
618
306
4,534
-
-
-
31,090
-
-
-
31,090
- 1,090
-
-
- 1,090		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
54,269
260
937
6,071
11,708
2,742
-
-
75,987
-
-
-
75,987
75,230
636
251
2,389
826
6,045
2,980
-
-
88,357
-
-
-
88,357
- 12,370		 Last year
to the nearest £
Grants & Donations 24,269 572,125
Refunds 260 1
HMRC Gift Aid 937 -
Just Giving 6,071 7,537
Local Giving 11,708 18,468
Other Income 2,742 4,182
- -
- -
Sub total(Gross income for
AR)		 45,987 602,313
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
602,313

Food Purchases		 49,822 57,595
Volunteer Expenses 506 958
Insurance 157 301
Admin 1,771 2,647
Sundry/Miscellaneouspayments 520 450
Rent 1,511 16,136
EnergyVouchers 2,980 7,929
- -
- -
**Sub total ** 57,267 86,016
A4 Asset and investment
purchases (see table)
, -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
86,016
- 11,280 - 1,090 - - 12,370 516,297
- - - - -
- - - - -
- 11,280 - 1,090 - - 12,370 516,297

CCXX R1 accounts (SS)

02/08/2024

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Notice Deposit Account
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Bank Account
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
49,960
-
-
-
-
-
49,960
-
Agreement Error
Agreement Error
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Karen Anne Mayor
Neil Rhodes		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
600,322
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Karen Anne Mayor 11/07/2024
Neil Rhodes

CCXX R2 accounts (SS)

02/08/2024

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report R8port to the trustÈe$l members of Lin¢oln Communrty Larder On accounts tortht year ended 3110312023 Charity no lrfanyl 1175176 Set out on pages I report to the trustees on my exawination of accounts of the above charity Ilhe Trusfi for the year ended 3110312024. Respon8lbllll•8 and As the Gharity trustees of the Trust. you are respon$ible forthe p￿paration basis of report of th8 accounts in accordan(* Mth the requirements of the Charitie5 Act 2011 rthe A¢ri. I retx>rt in respe(t of my examination of the Trust's aGGounts Garried out under section 145 of the 2011 Act and in carrying out rny examinabon. I have followed the applicable Directson$ given by the Charity Commission under section 14515llbl of the Act. I have ¢ompleted my examination. I confimi that no material matters have come to my attention (other than that disclose(I below'l in connection wth the examination which giv88 me cause to believe that in, any material respect.. accounting records wère not kept in accord8nce with section 130 of the Act or the accounts do not accord wrth the accounting records Independent examillerfs statement I have no concems and have come a¢r055 no clher rnatters in conneGtion with the examination to which atterrtion Shou￿ be drawn in orderto enable yoper understanding of the ac¢ounts to be reached. ' Pl8&s8 delete th8 Lvords in Ihtr btsckèts rflhey do nol apply. Slgfted.. DatO'. Iz Name.. Terence Coatsworth Relevant professional qualificationl81 or body Ilf any).. Addre88: 126 Westem Avenu8 Lincoln LN6 7SZ IER October 2018