**Trustees' Annual Report for the period** Period start date Period end date
Day Month Year Day Month Year **From** 01 04 2020 **To** 31 03 2021
## Section A Reference and administration details
**Charity name Ryton Village Hall**
**Other names charity is known by Registered charity number (if any) 1175175**
**Charity's principal address Ryton**
**Dorrington Shrewsbury Postcode SY5 7NB**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Jonathan Chair & Trustee Ryton Village Hall
1
Caldwell Committee
Paul Bisson Treasurer & Ryton Village Hall
2
Trustee Committee
Peter Warhurst Secretary & 01/04/20-01/03/21 Ryton Village Hall
3
Trustee Committee
Rosemary Slee Trustee 01/04/20-01/03/21 Ryton Village Hall
4
Committee
Valerie Collard Trustee Ryton Village Hall
5
Committee
Huw Roberts Trustee Ryton Village Hall
6
Committee
Wayne Hinds Trustee 01/03/21-31/03/21 Ryton Village Hall
7
Committee
Helen May Trustee 01/03/21-31/03/21 Ryton Village Hall
8
Committee
Mary Sheppard Trustee 01/03/21-31/03/21 Ryton Village Hall
9
Committee
10
11
12
13
14
15
16
17
18
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March **2012**
**TAR**
1
19 20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Elected by existing trustees Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
March **2012**
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trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The provision and maintenance of a village hall and its adjoining land for the use of persons living in or near Ryton in the parish of Condover without distinction of political, religious or other **Summary of the objects** opinions, including use for meetings, lectures and classes, and **of the charity set out in** for other forms of recreation and leisure-time occupation, with **its governing document** the object of improving the conditions of life for the said inhabitants.
The provision of the hall for:
- educational and leisure classes and activities - family celebrations and parties - film showings
- performance events
- social gatherings - meetings and conferences - village community events
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
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**Additional details of objectives and activities (Optional information)**
- You **may choose** to include further statements, where relevant, about: policy on grantmaking; policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
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## Section D Achievements and performance
During the entire financial year, the hall was closed to due **Summary of the main** Covid-19 government restrictions, except for brief periods in **achievements of the** September/October and December 2020, and January 2021 **charity during the year** when various organisations were allowed by government to use the hall under strict conditions. This meant that no public events took place at all, and income was drastically reduced from the levels of previous years. Expenditure, however, on overheads (eg. electricity) as well as on insurance, water, fire safety checks (equipment and systems), cleaning, etc remained consistent with previous years. This led to a deficit of just over £4,000.
However, Ryton Village Hall applied for and was successful in securing a £10,000 Covid-19 business grant from Shropshire Council. This partly paid off the deficit, the balance being set aside to be spent on capital and revenue projects in future years. At the time of writing this report, no decisions had been made as to where the money would be spent, although some funds have been set aside to overhaul the heating and hot water systems.
By January 2021, the number of trustees had dwindled to 5 people and a concerted effort was made to recruit new trustees and a larger pool of volunteers from Ryton residents. This campaign met with some success and 3 new trustees were appointed in March 2021, and another 12 volunteers were also signed up to help with events, activities and other administrative tasks.
**Trustee and Chair**
## **Section E Financial review**
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**Brief statement of the charity’s policy on reserves**
Our policy on reserves is to keep (and maintain) approximately £10,000 in a deposit account, which can be used for any capital projects or works if required
**Details of any funds materially in deficit**
**Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Jonathan Stephen Caldwell Full name(s) Paul Richard Bisson Position (eg Secretary, Trustee and Treasurer Chair, etc) Date 03/12/2021**
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**Ryton Village Hall**
## **1175175**
**Receipts and payments accounts For the period** 01/04/20 31/03/21 **To from**
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants 10,000 - - 10,000
Fundraising events - - - -
Interest on deposit account 10 - - 10
Room Hire 1,014 - - 1,014
Film showings - - - -
Other 681 - - 681
Bar - - - -
- - - -
11,705 - - 11,705
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 11,705 - - 11,705
A3 Payments
Cost of fundraising events - - - -
Cleaning 1,120 - - 1,120
Repairs & maintenance 1,216 - - 1,216
Heat & light 1,351 - - 1,351
Water/sewerage 89 - - 89
Insurance 588 - - 588
Film showings - - - -
Bar - - - -
Sundry 614 614
Capital purchases 1,142 1,142
Other - - - -
Sub total [ 6,120 ] - - 6,120
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 6,120 - - 6,120
Net of receipts/(payments) 5,585 - - 5,585
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 5,585 - - 5,585
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
Signed by one or two trustees on behalf of all the trustees
Signature Print Name Paul Bisson
Print Name
Jonathan Caldwell
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CC16a
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## **Last year**
## **to the nearest £**
**3,340 13 5,040 665 3,005 758 - 12,821**
**12,821**
**1,393 1,132 1,970 553 113 586 699 242 1,760 538 - 8,986**
**8,986 3,835 - - 3,835**
## **Endowment funds**
## **to nearest £**
**-**
OK
## **Endowment funds**
**to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional)**
**-**
**When due (optional)**
Date of approval
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12/07/21
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12107121