## **SHREE LOHANA MAHAJAN LEICESTER CIO**
# **Annual Report & Accounts**
**31 December 2020**
Charity Registration Number: 1175141
Company Number: CE011588
## **SHREE LOHANA MAHAJAN LEICESTER CIO**
## **Contents**
||**Page**|
|---|---|
|Charity information|1|
|Report of the Trustees|2 to 4|
|Independent examiner's report|5|
|Statement of Financial Activities|6|
|Statement of Financial Position|7|
|Notes to the Financial Statements|8 to 11|
|Detailed Statement of Financial Activities|12|
## **SHREE LOHANA MAHAJAN LEICESTER CIO Charity Information**
## **Charity number**
1175141
**Company Number** CE011588
## **Board of Trustees**
Mr Prakash Bhojani - Chairman Mr Maheshbhai Gheewala Mrs Nitiben Gheewala Mr Bhadresh Ghelani Ms Avni Lakhani Mr Dinesh Popat Mr Himat Popat Mr Harsad Saujani Mr Pravinkumar Vasani
## **The Charity Administrators**
Mr Prakash Bhojani - Hon Chairman Mr Harish Karia - Treasurer
## **Bankers**
Punjab National Bank
## **Honorary Independent Examiner**
Mr Amit Kanani Burleys Leicester Limited Chartered Certified Accountants 9 Gower Street Leicester LE1 3LJ
## **Administrative Offices**
SMT Nitiben Maheshbhai Gheewala Centre Hilyard Road Ross Walk Leicester LE4 5GG
1
## **SHREE LOHANA MAHAJAN LEICESTER CIO**
## **Trustees' Annual Report For the year ended 31 December 2020**
The trustees present their report with the financial statements of the charity for the year The trustees present their report with the financial statements of the charity for the year ended 31 ended 31 December 2020. The trustees have adopted the provisions of Accounting and December 2018. The trustees have adopted the provisions of Accounting and Reporting by Reporting by Charities: Statement of Recommended Practice applicable to charities Charities: Statement of Recommended Practice applicable to charities preparing their accounts in preparing their accounts in accordance with the Financial Reporting Standard applicable in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aimsObjectives and aims**
The objectives of the Charity are to promote Hindu religion and culture in the city of Leicester. The objectives of the Charity are to promote Hindu religion and culture in the city of These objects are achieved by providing a place of worship, conducting religious services, Leicestershire. These objects are achieved by providing a place of worship, conducting religious services, celebrating religious festivals and providing Educational, Cultural and celebrating religious festivals and providing Educational, Cultural and Social Activities and providing Social Activities and providing understanding of Hindu faith to other faiths. Resources were understanding of Hindu faith to other faiths. Resources were also employed to promote language, also employed to promote language, literature and music instructions and discussions were literature and music instructions and discussions were also conducted regularly on religious also conducted regularly on religious principles. Funds were collected through voluntary principles. Funds were collected through voluntary donations to finance Charity's activities as well donations to finance Charity's activities as well as from the hiring of the hall facilities for as from the hiring of the hall facilities for religious functions and weddings. religious functions, music shows, plays and weddings.
**Public benefit Public benefit** The Trustees have given due regard to guidance published by the charity commission on public The Trustees have given due regard to guidance published by the charity commission on benefit to continue its registration with the Charity Commission. public benefit.
## **ACHIEVEMENT AND PERFORMANCE**
## **ACHIEVEMENT AND PERFORMANCE**
The Trustees consider that performance of the charity this year has been satisfactory and therefore The Trustees consider that performance of the charity this year has been satisfactory and the trustees are grateful to the Management Committee and other volunteers who again this year are grateful to the Management Committee and other volunteers who have been involved involved in service provision, charity events and fund raising. It has not been possible to quantify in day to day management, service provision, charity events and fund raising. It has not the volunteer hours provided in the year.been possible to quantify the volunteer hours provided this year.
## **FINANCIAL REVIEWFINANCIAL REVIEW**
## **Principal funding sources**
**Principal funding sources** The charity's sources of income arose from the donations from the devotees attending the temple The charity's sources of income arose from the donations from the devotees attending the for various religious functions and festivals as well as from the hiring of the community centre and temple for various religious functions and festivals as well as from the hiring of the temple facilities. community centre and temple facilities.
## **Investment policy**
The year 2020 was one of the most difficult and challenging year for everyone due to The Trustees have put surplus money on Interest bearing deposit accounts, which they intend to COVID-19 pandemic. Our centre was not exceptional and nobody expected that lock down continue in the foreseeable future. would last as long as It did and the effects of it. As per COVID-19 government guidelines, the temple remained closed, however both the Temple priests and caretakers carried on **Reserves policy** the rituals with the morning and evening Arti but the devotees were not permitted. As a It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the result the income was virtually nil during the lockdown. While the centre remained closed, charity at a level which is required to meet its objectives of approximately six months unrestricted the management decided to do the building maintenance work which was not possible expenditure. This provides sufficient funds to cover management and administrative costs for the whilst the centre is open.
charity. The Board reviews this periodically.
Apart from the lock down, the building suffered substantial damage with the roof and alarm The Statement of Financial Activities shows net income for the year of £13,880 and restricted and system during a heavy storm for which we had to claim from the insurance company. unrestricted reserve stand at £1,157,741 in total.
## **Investment policy**
The Trustees would put surplus money on Interest bearing deposit accounts, which they intend to continue in the foreseeable future.
2
## **SHREE LOHANA MAHAJAN LEICESTER CIO**
## **Trustees' Annual Report**
## **For the year ended 31 December 2020**
## **Reserves policy**
## **FUTURE PLANS**
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of The charity plans continuing its charitable activities in the ensuing years subject to obtaining the charity at a level which is required to meet its objectives of approximately six months satisfactory funding arrangements. unrestricted expenditure. This provides sufficient funds to cover management and administrative costs for the charity. The Board reviews this periodically. **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document The Statement of Financial Activities shows net loss for the year of £26,608 and** The charity is controlled by its governing document, a deed of trust, and constitutes an **restricted and unrestricted reserve stand at £61,555 in total.** unincorporated charity.
**FUTURE PLANS** The legal ownership of the charity's moveable and immovable property vests with the Trustees and they are responsible for the management of day-to-day matters.The charity plans continuing its charitable activities in the ensuing years subject to obtaining satisfactory funding arrangements.
## **Recruitment and appointment of Management Board**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Trusses are elected every three years and due consideration is given as to their suitability
before being elected. They are familiar with the practical work of the charity and of its objectives. **Governing document** Appropriate training is provided as required for their roles as trustees. The charity is governed by the Constitution of Shree Lohana Mahajan Leicester CIO.
## **Organisational structure**
The legal ownership of the charity's moveable and immovable property vests with the CIO. The Leicester Mahajan Trust has a trust board comprising of 7 elected and 2 nominated members, who meet regularly and are responsible for the strategic direction and policy of the trust. **Recruitment and appointment of Management Board**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Trustees: Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to The Trustees are elected every three years and due consideration is given as to their ensure appropriate controls are in place to provide reasonable assurance against fraud and error. suitability before being elected. They are familiar with the practical work of the charity and The Trustees are aware of the risks to funding and review the situation at every of its objectives. Appropriate training is provided as required for their roles as trustees.
Trustees/committee meeting. Appropriate plans to deal with this are in place and are continually
monitored. Procedures are also in place to monitor the Health and Safety of all of the Charity's staff The Board of Trustees consists of 9 Trustees comprising of 7 elected and 2 nominated Trustees, who meet regularly and are responsible for the strategic direction and policy of members and visitors to the temple and the Community Centre. Wherever possible the risks are CIO. insured with a reputable insurance company. The charity is open to the usual financial risks of any
organisation and the charity has introduced controls to minimise these risks such as two signatures **Management Committee:** being required for payments from the bank accounts. The treasurer provides monthly financial
statements which are explained to the trustees. The Management Committee is elected every two years and is responsible for day to day management of the Centre as agreed by the Trustees. Due to covid a committee of 7 was **REFERENCE AND ADMINISTRATIVE DETAILS** appointed; consisting of 3 trustees, chairperson of CIO,chairperson of Trust Deed, a **Registered Charity number** trustee and 4 management committee members namely, the President, Secretary, 514947 Treasurer and a committee member to perform day to day management during the pandemic. **Principal address**
SMT Nitiben Maheshbhai Gheewala CentreA special committee of 4 was set up initially, consisting of the chairperson of CIO, the Hilyard RoadTreasurer, the Secretary and a committee member who provided delivery tiffin service to Ross Walkthe vulnerable, arrange with some charity events, provide bereavement services to the Leicestercommunity etc which resulted in commendations and praise from Leicester City Council LE4 5GGand the Police Department.
The trustees would like to take the opportunity to thank all the volunteers and management committee members for their contributions during this difficult period. It is not possible to quantify the volunteer hours provided this year.
**Trustees** The term of Management Committee expired at the end of May 2020. The elected were Mr Himat Tanna - Resigned on invited to continue to perform their duties. Currently the matter of future Management Mr Prakash Bhojani structure is under consideration. Mr Maheshbhai Gheewala
3
## **SHREE LOHANA MAHAJAN LEICESTER CIO**
## **Trustees' Annual Report**
## Mr Maheshbhai Gheewala **For the year ended 31 December 2020**
Mrs Nitiben Gheewala The trustees had organised a training session and are planning to hold another training Mr Pravin Vasani session this year to enable members have a better understanding of CIO consideration and Mr Natubhai Bhayani Charity Commission requirements. Mr Bhadresh Ghelani
## Mr Kantibhai Majithia **Risk management:**
> **Executive Committee** The trustees have a duty to identify and review the risks to which the charity is exposed Mr Ashok Kotecha - Presidentand to ensure appropriate controls are in place to provide reasonable assurance against Mr Chetanbhai Amlani - Vice Presidentfraud and error. The Trustees are aware of the risks to funding and review the situation Mr Harishbhai Karia - Treasurerregularly. Appropriate plans to deal with this are in place and are continually monitored. Procedures are also in place to monitor the Health and Safety of all the Charity’s staff
> members and visitors to the temple and the Community Centre. Wherever possible the **Independent examiner** risks are insured with a reputable insurance company. The charity is open to usual financial Mr A D Kanani, FCCA risks of any organization and the charity has introduced controls to minimize these risks Burleys Leicester Limited such as two signatures one of which has to be a Trustee required for payments from the Chartered Certified Accountants bank account. The treasurer provides three monthly financial statement which are 9 Gower Street explained to and approved by the trustees. Leicester
LE1 3LJ
Approved by order of the board of trustees on 13 May 2018 and signed on its behalf by:
Bhanubhai Chandarana - Trustee
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Charity number:** 1175141
**Company number:** CE011588
## **Principal address**
SMT Nitiben Maheshbhai Gheewala Centre Hilyard Road Ross Walk Leicester
4
## **SHREE LOHANA MAHAJAN LEICESTER CIO**
## **Independent examiner's report to the Trustees on the accounts of Shree Lohana Mahajan Leicester CIO for the year ended 31 December 2020**
I report on the financial statements of Shree Lohana Mahajan Leicester CIO for the year ended 31st December 2020 which are set out on pages 6 to 12.
## **Respective responsibilities of trustees and examiner**
As described on pages 2 to 4, the Charity's trustees are responsible for the preparation of the financial statements. The trustees are satisfied that the audit requirement of Section 144(2) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination.
It is my responsibility to:-
a) examine the accounts under section 145 of the 2011 Act;
b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and;
c) to state whether particular matters have come to my attention.
## **Basis of opinion and scope of work undertaken**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement, report and opinion**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Mr A D Kanani FCCA Burleys Leicester Limited Chartered Certified Accountants** 9 Gower Street Leicester LE1 3LJ
30 September 2021
5
## **SHREE LOHANA MAHAJAN LEICESTER CIO Statement of Financial Activities for the year ended 31 December 2020**
|**Unrestricted**
**funds**
**Notes**
**2020**
**£**
**Income & Endowments From**
_Incoming resources from generated funds:_
Donations & Legacies
2
50,609
Investment Income
3
-
Income From Charitable Activities
4
7,228
Other Income
5
54,161
Gauchara fund
-
**Total incoming resources**
111,998
**Expenditure**
_Resources expended from direct charitable expenditure :_
Raising funds
6
132,579
Charitable Activities Costs
7
1,919
Other Expenses
8
4,236
**Total resources expended**
138,734
**(Loss)/net incoming resources**
(26,736)
Total funds brought forward
80,241
**Total funds carried forward**
53,505|**Restricted**
**funds**
**2020**
**£**
-
-
-
-
128
128
-
-
-
-
128
7,922
8,050|**Total**
**funds**
**2020**
**£**
50,609
-
7,228
54,161
128
112,126
132,579
1,919
4,236
138,734
(26,608)
88,163
61,555|**Total**
**funds**
**2019**
**£**
132,958
-
25,626
26,122
903|
|---|---|---|---|
||||185,609|
||||136,286
7,255
6,633|
||||150,174|
||||35,435
52,728|
||||88,163|
## **Continuing operations**
All income and expenditure has arisen from continuing activities
6
## **SHREE LOHANA MAHAJAN LEICESTER CIO Statement of Financial Position as at 31 December 2020**
|**Notes**
**Fixed assets**
Tangible assets
10
**Current assets**
Amounts falling due within one year
11
Cash at bank and in hand
**Current liabilities**
Amounts falling due within one year
12
**Total assets less current liabilities**
**Net assets**
**Funds**
13
Unrestricted funds
Restricted funds
Unrestricted funds|**Unrestricted**
**funds**
**2020**
**£**
20,119
20,119
8,241
35,845
44,086
(10,700)
(10,700)
53,505
53,505|**Restricted**
**funds**
**2020**
**£**
-
-
8,050
8,050
-
8,050
8,050|**Total**
**funds**
**2020**
**£**
20,119
20,119
8,241
43,895
52,136
(10,700)
(10,700)
61,555
61,555
53,505
8,050
61,555|**Total**
**funds**
**2019**
**£**
15,127|
|---|---|---|---|---|
|||||15,127|
|||||6,383
69,712|
|||||76,095|
|||||(3,059)|
|||||(3,059)|
|||||88,163|
|||||88,163|
|||||80,241
7,922|
|||||88,163|
The financial statements on pages 6 to 12 were approved by the trustees on 30th September 2021 and signed on their behalf by:
Mr Prakash Bhojani Trustee
Mrs Nitiben Gheewala Trustee
7
## **SHREE LOHANA MAHAJAN LEICESTER CIO Notes to the Accounts for the year ended 31 December 2020**
## **1 Summary of significant accounting policies**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and **2** Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
**3** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings
15% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
8
## **SHREE LOHANA MAHAJAN LEICESTER CIO Notes to the Accounts for the year ended 31 December 2020**
|**4**
**Analysis of Charitable Income and expenditure**
**Donations & Legacies**
Membership Fees
Donations
Gift Aid
**Investment Income**
Bank deposit interest
Rental income
**Income From Charitable Activities**
Social / Religious / Education
**5**
**Other Income**
Hall & Utensils Hire
Mahila Mandal Activities
Other Operating Income - JRS Claims
Other Operating Income - LCC Grant
Other Operating Income - Insurance claim
**6**
**Raising funds**
Staff Costs
Rent
Insurance
Light & Heat
Water rates
Cleaning
Postage, Stationery & Telephone
Sundry
Repairs & Renewals
Grocery & Sundries for Temple
Advertising
Equipment Hire
**7**
**Charitable Activities Costs**
Navratri / Diwali / Gujarati Classes
Donations
Travel & Subsistence
**8**
**Other Expenses**
Bank charges
Legal & Professional Fees
Depreciation|**2020**
**2019**
**£**
**£**
63
189
46,546
127,681
4,000
5,088
50,609
132,958
-
-
-
-
-
-
7,228
25,626
7,228
25,626
2,191
24,360
740
1,762
35,032
-
10,000
-
6,198
-
54,161
26,122
77,628
81,232
1
1
5,778
6,455
7,074
9,833
2,407
1,277
2,680
3,114
3,725
5,043
915
1,081
22,491
7,243
9,376
15,152
504
5,455
-
400
132,579
136,286
501
5,958
743
1,297
675
-
1,919
7,255
164
811
521
3,152
3,551
2,670
4,236
6,633|
|---|---|
9
## **SHREE LOHANA MAHAJAN LEICESTER CIO Notes to the Accounts for the year ended 31 December 2020**
## **9 Average Number of Employees**
The average monthly number of employees during the year was as follows:
|Priests
Teachers
Other
No employees received emoluments in excess of £60,000.
**10**
Tangible Fixed Assets
**Plant and**
**Motor**
**machinery**
**vehicles**
**£**
**£**
**Cost**
At 1 January 2020
-
-
Additions
-
-
Disposals
-
-
At 31 December 2020
-
-
**Depreciation**
At 1 January 2020
-
-
Charge for the year
-
-
On disposals
-
-
At 31 December 2020
-
-
**Net book value**
At 31 December 2020
-
-
At 31 December 2019
-
-
**11**
**Debtors: Amounts Falling Due Within One Year**
Other Debtors
Trade Debtors|**2020**
**2019**
2
2
7
8
5
5
14
15
**Spare**
**Total**
**£**
**£**
20,674
20,674
8,543
8,543
-
-
29,217
29,217
5,547
5,547
3,551
3,551
-
-
9,098
9,098
20,119
20,119
15,127
15,127
**2020**
**2019**
**£**
**£**
1,450
547
6,791
5,836
-
-
8,241
6,383|
|---|---|
10
## **SHREE LOHANA MAHAJAN LEICESTER CIO Notes to the Accounts**
**for the year ended 31 December 2020**
## **12 Creditors: Amounts Falling Due Within One Year**
|Other Creditors
Deferred Income
Trade creditors/accruals
**13**
**Movement In Funds**
**Unrestricted Funds**
General fund
**Restricted Funds**
Gauchara - Designated fund
**Total Funds**|**At 01.01.20**
80,241
7,922
88,163|**2020**
**2019**
**£**
**£**
158
163
-
335
10,542
2,561
10,700
3,059
**Net Incoming**
**Resources**
**At 31.12.20**
(26,736)
53,505
128
8,050
(26,608)
61,555|
|---|---|---|
## **14 Related Party Disclosures**
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Shree Lohana Mahajan Leicester CIO rented the entire building including all equipment, fixtures and fittings from The Leicester Mahajan Trust, an associated charity, at a peppercorn rent of £1 per annum.
## **15 Ornaments**
The mandir holds gold and silver ornaments donated to the value of approximately £1,000.
11
## **SHREE LOHANA MAHAJAN LEICESTER CIO Detailed Statement of Financial Activities for the year ended 31 December 2020**
|**Income & Endowments**
**Donations & Legacies**
Membership Fees
Donations
Gift Aid
**Investment Income**
Bank deposit interest
Rental income
**Income From Charitable Activities**
Social / Religious / Education
**Other Income**
Hall & Utensils Hire
Mahila Mandal Activities
Other Operating Income - JRS Claims
Other Operating Income - LCC Grant
Other Operating Income - Insurance claim
**Expenditure**
**Raising funds**
Staff Costs:
Wages & Salaries
Pensions
Temporary Staff
Staff Training & Welfare
Rent
Insurance
Light & Heat
Water rates
Cleaning
Telephone and fax
Internet & Web Hosting
Postage, stationery and printing
Sundry
Repairs & Renewals
Grocery & Sundries for Temple
Advertising
Equipment Hire
**Charitable Activities Costs**
Navratri / Diwali / Gujarati Classes
Donations
Travel & Subsistence
**Other Expenses**
Bank charges
Legal & Professional Fees
Depreciation - Fixtures & Fittings|**2020**
**£**
63
46,546
4,000
50,609
-
-
-
7,228
7,228
2,191
740
35,032
10,000
6,198
54,161
75,981
713
685
249
1
5,778
7,074
2,407
2,680
2,612
799
314
915
22,491
9,376
504
-
132,579
501
743
675
1,919
164
521
3,551
4,236|**2019**
**£**
189
127,681
5,088|
|---|---|---|
|||132,958|
|||-
-|
|||-|
|||25,626|
|||25,626|
|||24,360
1,762
-
-
-|
|||26,122|
|||78,033
570
1,747
882
1
6,455
9,833
1,277
3,114
2,147
748
2,148
1,081
7,243
15,152
5,455
400|
|||136,286|
|||5,958
1,297
-|
|||7,255|
|||811
3,152
2,670|
|||6,633|
12