2021-12-31-accounts

Friends of Hamworthy Park Trustees Annual Report and Accounts for year ended 31[st] December 2021

Reference and Administration Details

CIO’s name Friends of Hamworthy Park

CIO’s principal address: Friends of Hamworthy Park 33 Hinchliffe Road Poole BH15 4ED

Trustees:

Patricia Bullock (Chair) Stanley Chatterton (Treasurer) David Harris (Community Engagement and Comms) Ann Smeaton (Secretary) Renee Clarke (Trustee) Karl Stokes (Trustee)

Friends of Hamworthy Park Trustees Annual Report and Accounts For the year ended 31[st] December 2021

Structure, Governance and Management

Friends of Hamworthy Park is a Charitable Incorporated Organisation (CIO) which was created and registered with the Charity Commission on 17[th] October 2017 and approved by the members on 23[rd] November 2017 when membership and assets were transferred to the new CIO.

Friends of Hamworthy Park is a membership-based organisation. Membership of the CIO is open to anyone who is interested in furthering its purposes.

The objective of the CIO is

For the benefit of the inhabitants of Hamworthy and the surrounding area (‘the area of benefit’) to provide or assist in the provision of facilities for recreation and other leisure time occupation in the interests of social welfare with the object of improving the conditions of life for the inhabitants of the area of benefit in particular but not exclusively by the preservation, promotion, support, assistance and improvement of Hamworthy Park and other local open spaces.

The charity trustees of the CIO are: Patricia Bullock Stanley Chatterton David Harris Ann Smeaton Renee Clarke Karl Stokes

At every annual general meeting of the members of the CIO, one-third of the charity trustees should retire from office. If the number of charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charity trustee, he or she shall retire. The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment.

At the AGM in 2021, Patricia Bullock and David Harris stood down. Both were reappointed. The Covid-19 pandemic had made the holding of any other public meetings very difficult. Nonetheless, FOHP members have been kept fully informed of all matters via the internet throughout the pandemic period.

The trustees have referred to the Charity Commission’s guidance on public benefit when reviewing objectives and when planning future activities. The trustees are satisfied that the charity meets the Charity Commission’s public benefit test.

Achievements and Performance

Paddling pool

Sadly, the refurbishment of the paddling pool has not yet reached an acceptable standard – despite the cost now approaching £500,000.

The problem with the sealant has still not been resolved despite several attempts to repair it. ‘Pooling’ is left when the pool is emptied because the drain was not positioned in the lowest point. The Council has advised that this situation is something that we are going to have to live with. (The children like it as they still have a shallow pool to play in, but it does get very mucky)!

Painting of fence around the paddling pool

The community painting of the fence surrounding the paddling pool eventually got underway, despite a long delay as to whether or not FOHP would be allowed to pressure wash the fence. Eventually, bit by bit, the job did get done, but not before major refurbishment/replacement of certain sections of the fence which either had rotted beneath a deep covering of sand or had been taken / burnt by rough sleepers. We have to thank Crown Paints for giving FOHP a really good deal on 25 tines of paint and brushes. The ten tins provided by the Council did not go far!

Shade within the park

FOHP has long been aware that there was a need for shade to be provided in the park. Families were observed endeavouring to seek shade from the young oak trees that had been planted along the central pathway at the eastern end. So, to improve this situation, the volunteers began thinning out the shrubbery within the eastern copse behind the beach huts so that shade could be facilitated. This work was undertaken over the winter. Then the Council wood-chipped the area and a park user provided a picnic table in memory of his late wife and the Friends provided two more. During the heat of the summer this area was much appreciated. Although, we did have had some problems with vandals who decided to re-site the tables – tearing them apart in the process. FOHP managed to undertake repairs and then pegged down the tables with more substantial fixings.

New Shrub-bed on the corner of Ashmore Avenue and Lulworth Avenue

During the winter months, a great deal of digging in this vicinity was undertaken. Topsoil was then introduced prior to four huge boulders being deposited by the Council. Thus the groundwork was prepared and a certain amount of planting undertaken.

Ongoing Maintenance and minor repair work Litter picking Dog poo picking Cleaning picnic tables Wild flower area Café flower bed Bulb planting (now around 10,000) Blandford Road Planters

For undertaking this work, we must thank our Wednesday Volunteers. (A number of them also come along on other days). We also get valuable help from Muddy Boots Nursery – the champion bulb planters, the Tadpole Nursery and Good Gym - a group of runners who regularly turn out to help us on Tuesday Evenings in the summer.

Fundraising

Due to Covid-19, our fundraising events were somewhat curtailed, but we did manage to hold a Produce Sale in September and a Christmas Fair in December. In addition, sales of FOHP ephemera - including cards and calendars continued.

Future projects:

Paddling pool wall refurbishment – Estimates currently being sought Tidying up the area between the prom and play area, possibly with paving The western copse - thin and install picnic tables Promenade repairs Eastern end protection

Financial Review

FOHP has a Santander Business Account and a Savings Account for its Main Account and a Santander Business Account and a Savings Account for the paddling pool project. Funds in the Paddling Poole Account are restricted.

The charity’s incoming receipts for the period totalled £3,437

Expenditure: During the period, payments made by the charity totalled £2,878

Declaration:

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the Charity’s trustees.

Patricia Bullock Chairman of Trustees

1[st] March 2022

FRIENDS OF HAMWORTHY PAR ANNUAL FINANCIAL STATEMENT Business Accounts (unrestricted Funds)

Financial statement for the period 1[st] January 2021 to 31st December 2021 Balance carried forward from previous year £18,080.66

Income Expenditure £ Fundraising 2,512.99 Activity costs 2,043.97 Collection Tins 400.54 Fundraising Costs 834.18 Other Donations 521.04 Bank Interest 1. 82 Total Income: 3,436.39 Total Expenditure 2,878.18 Income over Expenditure: £558.24 Balance at 31[st] December 2021 £18,638.90 Funds held as follows: Reserve Account £18,436.06 Current Account 93.69 Cash 109.15 Total £18,638.90

FRIENDS OF HAMWORTHY PARK ANNUAL FINANCIAL STATEMENT PADDLING POOL ACCOUNTS (restricted funds)

Financial statement for the period 1[st] January 2021 to 31[st] December 2021 Balance carried forward from previous year £1999.41

Income Expenditure £ £ Donations 0.02 Nil Bank Interest 0.31 Total 0.33 Nil

Balance at 31[st] December 2021 £1999.74

Funds held as follows:

Reserve Account Current Account Cash Total	1999.74 0.00 0.00 £1999.74

.

Friends of Hamworthy Park Notes to the Accounts for the year ended 31[st] December 2021

The following notes provide additional analysis to assist with the understanding of the accounts.

1. Basis of preparation

As a CIO, the charity is required to follow accounting and reporting requirements set out by charity law. As the charity’s income is below £250,000, it is permitted to prepare the accounts on a receipts and payments basis. The charity has therefore chosen to present receipts and payments accounts.

2. Independent examination of account

An Audit or independent examination is only required if the charity’s gross income is over £25,000. The trustees have therefore decided not to have an independent examination performed in accordance with the Charity Commission’s guidance set out in ‘Independent examination of charity accounts: examiners (CC32)’.

3. Notes specific to the Financial Statement 31[st] December 2021

• a) Fundraising income includes all income from the sale of publicity items (cards, calendars, coasters, keyrings, etc) and that raised selling plants that were originally intended for our plant sale that was subsequently cancelled as was the Annual Summer Fair in 2021. However, funds were raised at the Produce Sale in September and the Christmas Event at the beginning of December.

• b) Collecting Tin income includes that from tins placed with local businesses, the Co-op foyer event and tins placed on the bonnet of ‘the paddling pool van’ on volunteer working party days.

• c) Other donations include all income received from individual donors, the Co-op Community Fund and through Amazon Smile

• d) Activity costs covers expenditure incurred on compost, plants and bulbs for the park flower beds, Tuckers Field and Blandford Road Planters, picnic tables, benches and paint for the play area fencing.

• e) Fundraising costs is the expenditure incurred purchasing new stocks of Christmas Cards.