## Trustees’ annual report for the period Period start date 0 1 1 1 2 2 Period end date 3 1 1 0 2 3 Charity No 1 1 7 5 0 8 8 Charity name EngageMalvern (if any) |Objectives and Activities||| |---|---|---| |||| ||SORP
reference|| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|The objectives of EM are: i) To develop the capacity
and skills of the members of the socially
disadvantaged communities of Malvern and its
surrounding villages in such a way they are able to
identify and help meet their needs and to
participate more fully in society.
ii) The advancement of education for the public
benefit in Malvern and surrounding villages in
South Worcestershire and North Herefordshire in
the areas of citizenship, science, religion,
philosophyand ethics.| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular,the
activities, projects or servicesidentified
in the accounts.|Para 1.17 and
1.19|Regarding its first objective, EngageMalvern (EM)
promoted the establishment of SWCLT and has
supported SWCLT to develop genuine affordable
secure rentable homes in convenient locations in
South Worcestershire, and particularly for those
with working links in the localities of South
Worcestershire and who are aged 16 to 35. WCLT
was registered with the Financial Conduct Authority
(FCA) in 2020 as a community benefit society (non-
charity, registration number 8593) to give good
operational flexibility and independence, although
it was recognised that an annual corporation
company tax return would be necessary and there
would be liability to VAT for any larger income
generated.
Regarding its educational objective for the benefit
of the community, EngageMalvern ran a weekend
event called The Malvern Festival of ideas, on the
theme of As Time Goes By, which explored the
concept of beingagood ancestor| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|Para 1.18|The Trustees have regard to the guidance issued by
the Charities Commission on public benefit.| Charity Accounts templates – Trustees’ annual report for the period October 2021 ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment including
program related investment|Para 1.38|| |Contribution made by volunteers|Para 1.38|Volunteers have assisted with the delivery and
organisation of the Malvern Festival of Ideas,
helped with IT issues, including the maintenance of
a website, and have joined working groups to
provide ideas and experience for the transport and
housing projects.| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2021 ## Achievements and Performance ||SORP
reference|| |---|---|---| |Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.|Para 1.20|Objective i) The charity EngageMalvern (EM)
promoted the establishment of SWCLT and has
supported SWCLT to develop genuine affordable
secure rentable homes in convenient locations in
South Worcestershire, and particularly for those
with working links in the localities of South
Worcestershire and who are aged 16 to 35. WCLT
was registered with the Financial Conduct Authority
(FCA) in 2020 as a community benefit society (non-
charity, registration number 8593) to give good
operational flexibility and independence, although
it was recognised that an annual corporation
company tax return would be necessary and there
would be liability to VAT for any larger income
generated.
During the subsequent four-year period 2020-2024
seven land sites in the Malvern area have been
actively pursued, including a rural exception
landsite and a brownfield landsite. Draft architect
plans for three of these sites have been developed
based on off-site factory manufacture of quality
one-bedroom independent sustainable homes, for
15-25 homes per site, and allowing for rapid
installation of homes on the sites. A pre-planning
assessment was obtained from the Malvern Hills
District Council (MHDC) Planning Authority for a
site owned by the Council and very convenient to
all facilities (transport, shops, recreation, etc.) in
the Malvern Town centre. With the support of
Council housing officers SWCLT sought a
Memorandum of Understanding (a non-legal MoU)
for this site to enable a SWCLT application for
grant-funding to be submitted to national housing
development funders. Such funding is essential to
provide finance to enable preparation and
submission of a community planning application
supported with site community engagement
activities. Regrettably MHDC would not provide this
necessary support.
Working contacts were made with a regional
housing association, with two Midlands housing
charities supporting young adults, with the
Worcestershire City Council housing department,
and particular support was received from two
Malvern councilors, the Malvern Civic Society and a
local estate agent. The Worcester Diocese was| Charity Accounts templates – Trustees’ annual report for the period October 2016 unable to provide church-land possibilities. Full membership of the national Community Land Trust Network provided access to national monthly online seminars providing excellent information and contacts. The EM charity membership of the local Chamber of Commerce, and the EM provision of financial/banking support have both been very good. Objective ii): This year, the Malvern Festival of Ideas had the title, As Time Goes By, which explores the concept of being a good ancestor as well as examining how we handle the legacies handed down to us. Can we become good ancestors and work towards creating a different future from the trajectory we are on now? How do we handle the legacy handed down to us? What are the issues we need to reconcile ourselves with? How do we see ourselves in the history of life on earth? What are the timescales we should be working to? There was increased attendance this year, with over 1000 people attending at least one session and over 2000 session tickets sold. Many people were local, but others travelled for the weekend from Manchester, Bristol, Worksop, St Albans, South Wales, Devon, Andover, Oxford, that I know of. There were some sessions that were very busy (Alice Roberts and Benjamin Zephaniah) and others less so. The feedback from Festival-goers, workshop leaders, community groups was extremely positive. One of its key features is its friendly atmosphere. It is a festival where people can engage each other in conversation. It involves community groups – there were stalls by several local groups and some of the _Exploring The Theme_ sessions were led by local people. This was the second in-person event since the pandemic and took place at Malvern St James Girls’ School. The programme included prominent names from the world of science, politics, economics and literature. The opening speaker was Professor Alice Roberts on Archaeology in the age of genetics. Other speakers included Banjamin Zephaniah, Melissa Benn, Priyamvada Gopal, Megan McCubbin and Rob Hopkins In addition, we had a special event for schools with Michael Rosen at Malvern Cube on the Friday of October 2016 Charity Accounts templates – Trustees’ annual report for the period the Weekend. ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Achievements against objectives set|Para 1.41|The feedback from the public for the educational
event was highly favorable and the event is
deemed to meet the objective of advancing the
education of the local community in the areas of
citizenship,science,religion, philosophyand ethics.| |Performance of fundraising activities
against objectives set|Para 1.41|Fund-raising was achieved through donations and
helped EngageMalvern meet its objectives for the
year.| |Investment performance against
objectives|Para 1.41|No investments| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 ## Financial Review ||SORP
reference|| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|The total income for this financial year was
£16935.
The total expenditure was £16953.
This left a balance (credit) of £1179 which was
intended to support the charities objectives in the
followingfinancialyear.| |Statement explaining the policy for
holding reserves stating why they are
held|Para 1.22|EngageMalvern currently does not have a policy of
building up reserves to support future activities. It
aims to at least balance books at the end of a
financial year. Any surplus is already earmarked for
the next year’s activities and is too small to be
considered aproper reserve.| |Amount of reserves held|Para 1.22|Beyond the credit of £1179 noted above (and the
expected gift-aid tax return), none.| |Reasons for holding zero reserves|Para 1.22|A policy for holding reserves has not been
considered yet. Realistically, the current level of
income above expenditure does not allow it.| |Details of fund materially in deficit|Para 1.24|The charity is not in financial deficit| |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|There are no current uncertainties about the
charity as a going concern| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|This year, funding was by voluntary donations
(some gift-aided), a single local government grant
and sales of tickets for some organised events
under the ‘Malvern Festival of Ideas’ initiative.| |Investment policy and objectives
including any social investment policy
adopted|
Para 1.46|Not applicable.| |A description of the principal risks
facing the charity|Para 1.46|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 |Structure, Governance and Management|Structure, Governance and Management|Structure, Governance and Management| |---|---|---| |||| |Description of charity’s trusts:|SORP
reference|| |Type of governing document
(trust deed, royal charter)|Para 1.25|Founding constitution| |How is the charity constituted?
(e.g unincorporated association, CIO)|Para 1.25|CIO| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|Para 1.25|Trustees are appointed by the Trustee Board and
these appointments are ratified at the AGM.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policies and procedures adopted for
the induction and training of trustees|Para 1.51|| |The charity’s organisational structure
and any wider network with which
the charity works|Para 1.51|EngageMalvern has a board of Trustees and a
subgroup charged with fund-raising and to develop
community-led projects. As below it is actively
seeking alliances with like-minded organisations
and is working with a wide range of Local
Authorities, Business networks, including the local
Chamber of Commerce, the Church of England`, as
well experts in transport and housing.| |Relationship with any related parties|Para 1.51|The Trustees seek to form alliances with other like-
minded bodies and Institutions to help it meet its
objectives.| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 ## Reference and Administrative details |Charity name|EngageMalvern| |---|---| |Other name the charity uses|-| |Registered charity number|1175088| |Charity’s principal address|7 Willow Grove, Malvern, Worcestershire, WR14 2SE| ## Names of the charity trustees who manage the charity |Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to appoint
trustee (if any)| |---|---|---|---| |Andrew Webb|Chairperson||Trustee Board| |Barry Jones|||| |Stephen Goodenough|||| |Marcus Cleaver|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Charity Accounts templates – Trustees’ annual report for the period October 2016 Reference and Administrative details (cont) ## Corporate trustees – names of the directors at the date the report was approved Director name - ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole
year|| |---|---|---| |-||| |||| |||| |||| |||| |||| Charity Accounts templates – Trustees’ annual report for the period October 2016 ## Funds held as custodian trustees on behalf of others |Description of the assets held in this
capacity|None| |---|---| |Name and objects of the charity on
whose behalf the assets are held and
how this falls within the custodian
charity’s objects|None| |Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets|N/A| ## Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information Charity Accounts templates – Trustees’ annual report for the period October 2016 ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name: Andrew Robert Webb Position: Acting Chairperson Date: 2[nd] August 2024 Charity Accounts templates – Trustees’ annual report for the period October 2016 ## **EngageMalvern Treasurer’s Report for Financial Year Ending October 2023** ## **21[st] May 2024 - for 2024 Annual General Meeting** ## **Colin M. Reed** ## **Introduction** This report covers the period 31[st] October 2022 (the end of the previous financial year for us) to 30[th] October 2023. Currently, there are three separate accounts under the EM umbrella which are summarised as follows. 1. Malvern Festival of Ideas (MFI 2023). 2. South Worcestershire Community Land Trust (SWCLT). 3. EM Other – which covers other activities such as training and organising public debates on issues of local concern. Because of the restrictions on public gatherings, following the COVID19 pandemic, and concentration on efforts elsewhere, this was relatively dormant over the year. ## **1. Malvern Festival of Ideas** |**1. Malvern Festival of Ideas**|| |---|---| |**Income (£)**|**Expenditure (£)**| |1. Transfer from previous FY 51.45
2. Total ticket sales and fees 15,289.45
3. Hibbert Trust grant 500.00
4. MHDC grant 500.00|1. Part reimbursement (1) 10,000.00
2. Part reimbursement (2) 6,340.90| |**Total income: 16,340.90**|**Total expenditure: 16,340.90**| |**Balance: £00.00**|| ## **Notes** - a) Andrew Webb, the Festival organiser, settled all costs and expenses and was _part_ reimbursed as requested from the total income. He holds the detailed accounts for the Festival. - b) We are very grateful to the Malvern Hills District Council (MHDC) for their grant of £500 and to the Hibbert Trust for their grant also of £500. 1 ## **2. South Worcestershire Community Land Trust (SWCLT)** This part of the current report duplicates a separate treasurer’s report delivered to the SWCLT members on 21[st] August 2023. It remains up to date. |**Income (£)**|**Expenditure (£)**| |---|---| |1. Share capital transfer
from previous financial year 25.00
(25 x £1 shares)
2. Donation to cover CLTN
membership fee 375.00
3. Donations to cover HMRC
penalty 200.00|1. CLTN membership fee 375.00
2. HMRC penalty 200.00| |**Total income: 600.00**|**Total expenditure: 575.00**| ||**Balance as share capital**
**to be retained: 25.00**| ## **Notes** a) CLTN is the Community Land Trust Network. - b) The penalty exacted by His Majesty’s Revenue and Customs (HMRC) was for incorrect and late submission of a Corporation Tax form. Although SWCLT is non-profit-making and, therefore, has nothing to tax, it still has to submit annual Corporation Tax forms. The issues leading to the penalty have been resolved. - c) The shares were bought for the 25 members of SWCLT as a gift and are now owned by them. Their total value must be retained as a minimum balance within the EngageMalvern SWCLT account to cover part or all of it being redeemed. 2 ## **3. EM Other** |**Income (£)**|**Expenditure (£)**| |---|---| |1. Transfer from previous FY 1,171.95
2. Amazon Prime scheme 19.23|Reimbursement for cost of
maps to support SWCLT
activities 37.20| |**Total income: 1,191.18**|**Total expenditure: 37.20**| |**Balance: £1,153.98**|| ## **Notes** - a) In past years income into the EM Other account has depended on a couple of generous donors. These have now moved on. There is no predictable income now. - b) The Amazon Prime scheme has now ended. There will be no further income from this source. ## **Bank balance** The balances from the three accounts above total £1,178.98 which agrees with the total balance in the EM Co-operative Bank account. 3