**REGISTERED COMPANY NUMBER: CE011518 REGISTERED CHARITY NUMBER: 1175036**
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024
for
Sadberge Village Hall
J P Walters & Co Chartered Accountants 67 Duke Street Darlington Co. Durham DL3 7SD
Sadberge Village Hall
Contents of the Financial Statements for the Year Ended 31 March 2024
||Page|
|---|---|
|Report of the Trustees|1|
|Independent Examiner's Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6 to 11|
Sadberge Village Hall
## Report of the Trustees
for the Year Ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The main focus of the Charity’s activities over the past year, as in previous years, centred around securing the long-term sustainability of the Village Hall and to support local people to access services which enable them to reach their full potential and enjoy a better quality of life.
The Charity’s policy of reinvesting surpluses into building improvements has ensured that the hall remains welcoming and attractive to potential new groups. Carrying out essential roof repairs was a big priority in 2023, which once resolved would allow Trustees to focus on other building enhancements which centre users told us they want to see during a community consultation held in August.
During the consultation, most people wanted the Charity to invest in the main hall and address a lack of storage which was limiting the number of new groups the building can accommodate and also removing the green container which has a detrimental impact on how the building looks from the outside.
Plans were therefore put in place to apply for grant funding which would enable a brick extension to the east facing wall of the main hall to create additional storage space and removal of the green container, and also the installation of new flooring in the man hall suitable for dance classes and public events.
In 2023/2024, the Charity’s income saw significant increases which can be attributed to a decision in 2022 to commission business support services from Tees Valley Community Asset Preservation Trust (TVCAPT).
TVCAPT provide a room booking service which operates 7 days a week, ensuring all customer enquiries are handled by professional support staff, room booking diaries are managed and kept up-to-date, customer invoices are issued in a timely manner and quarterly financial reports are routinely presented at Trustees meetings to monitor performance against business plan targets.
The Tea Room also saw significant improvements in 2023/2024 resulting from changes in management practices. These involved individual Trustees providing direct project management support and changes in font line personnel.
All in all, 2023/2024 was a good year for the Charity. Income and usage increased, and the hall continued to offer a broad range of social, educational and recreational activities attended by people of all ages. These included Morning Nursery, private parties/events/weddings, Silver Swans, Sliming World, Badminton, Pilates, Chique Kids Dance, Morris Dancers, Keep Fit, Baby & Toddler Group, Craft & Chat, Orchid Society, Art Class, Swing Fit and Training/Polling Station/
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
Sadberge Village Hall is a Charitable Incorporated Organisation (CIO), controlled by its governing document, a deed of trust, last amended 27[th] September 2017.
Page 1
Sadberge Village Hall
Report of the Trustees for the Year Ended 31 March 2024
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** CE011518 (England and Wales)
**Registered Charity number** 1175036
## **Registered office**
Sadberge Village Hall Darlington Road Sadberge Darlington Co. Durham DL2 1SB
**Trustees** Michael Hill Chris Smith Jennifer Hill Raymond Murphy Karen Gannon Mally Schott Ian Burgess
## **Independent Examiner**
J P Walters & Co Chartered Accountants 67 Duke Street Darlington Co. Durham DL3 7SD
Report of the trustees, approved by order of the board of trustees on ............................................. and signed on the board's behalf by:
........................................................................ Michael Hill - Trustee
Page 2
Independent Examiner's Report to the Trustees of Sadberge Village Hall
## **Independent examiner's report to the trustees of Sadberge Village Hall**
I report to the charity trustees on my examination of the financial statements of the Charity for the year ended 31 March 2024.
## **Respective responsibilities of trustees and the independent examiner**
As the charity's trustees of the Charity, you are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (‘the Act’) and that an independent examination is needed.
It is my responsibility to:
- examine the financial statements under section 145 of the 2011 Act;
- follow the procedures laid down in the general directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of the Independent examiner's report**
My examination was carried out in accordance with the general directions given buy the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in n audit and consequently, no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
I confirm that no matters have come to my attention in connection with the examination which give me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the 2011 Act; or
- the financial statements have not been prepared in accordance with the accounting records and comply with the accounting record of the 2011 Act.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J P Walters BSc BFP FCA ICAEW J P Walters & Co Chartered Accountants 67 Duke Street Darlington Co. Durham DL3 7SD
Date: .............................................
Page 3
## Sadberge Village Hall
Statement of Financial Activities for the Year Ended 31 March 2024
|Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
Other trading activities
3
Charitable activities
4
**Total income**
**EXPENDITURE ON**
Charitable activities
5
Support costs
6
Governance
7
**Total expenditure**
**NET (EXPENDITURE)/INCOME**
**Transfers between funds**
16
**Net movement in funds**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**||Unrestricted
funds
£
-
-
74,953
74,953
70,222
25,439
7,066
102,727
(27,774)
(-)
(27,774)
57,320
29,546||Restricted
funds
£
-
-
-
-
-
-
-
-
(-)
-
-
-
-||31.3.24
Total
funds
£
-
-
74,953
74,953
70,222
25,439
7,066
102,727
(27,774)
-
(27,774)
57,320
29,546||31.3.23
Total
funds
£
15,093
--
63,234
78,327
45,212
23,990
7,250
76,452
1,875
-
1,875
55,445
57,320|
|---|---|---|---|---|---|---|---|---|
||||||||||
||||||||||
||||||||||
||||||||||
The notes form part of these financial statements
Page 4
## Sadberge Village Hall
## Balance Sheet 31 March 2024
|Notes
**FIXED ASSETS**
Tangible assets
13
**CURRENT ASSETS**
Debtors
5
Cash at bank
7
**CREDITORS**
Amounts falling due within one year
14
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
16
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
funds
£
5,300
1,150
24,656
25,806
(1,560)
24,246
29,546
29,546|Restricted
funds
£
-
-
-
-
-
-
-
-|31.3.24
Total
funds
£
5,300
1,150
24,656
25,806
(1,560)
24,246
29,546
29,546
29,546
-
29,546|31.3.23
Total
funds
£
5,789
1,150
51,281
52,431
(900)
51,531
57,320
57,320
57,320
-
57,320|
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Michael Hill - Trustee
The notes form part of these financial statements
Page 5
Sadberge Village Hall
Notes to the Financial Statements for the Year Ended 31 March 2024
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable incorporated organisation have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings – solar panels - 4% on cost Fixtures and fittings – equipment - 25% reducing balance
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
The notes form part of these financial statements
Page 6
## Sadberge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
## **2. DONATIONS AND LEGACIES**
|Donations
Donations included £Nil(2023: £13,943) from the CIO’s trading subsidiary.
**3.**
**OTHER TRADING ACTIVITIES**
Feed in tariffs
**4.**
**INCOME FROM CHARITABLE ACTIVITIES**
Café income
Grants
Rental income
Functions
Grants received, included in the above, are as follows:
Big Lottery Grant
Sadberge PC Grant
CDCF Grant
Other Grants
**5.**
**CHARITABLE ACTIVITIES COSTS**
Provisions
Wages
Pensions
Core overhead contribution
Repairs and renewals
Training|31.3.24
£
-
31.3.24
£
£
-
-
31.3.24
£
39,865
-
35,088
-
74,953
31.3.24
£
-
-
-
-
-
31.3.24
£
-
29,162
-
4,080
36,968
12
70,222|31.3.23
£
15,093
31.3.23
-
-
31.3.23
£
28,210
10,260
24,764
-
63,234
31.3.23
£
-
2,500
7,760
-
10,260
31.3.23
£
3,227
26,862
957
4,160
10,006
-
45,212|
|---|---|---|
The notes form part of these financial statements
Page 7
## Sadberge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
## **6. SUPPORT COSTS**
|Wages
Insurance
Light and heat
Rates and water
Maintenance contracts
Repairs and renewals
Bank charges
Licences and subscriptions
Cleaning
Depreciation
**7.**
**GOVERNANCE COSTS**
Accountancy
Legal and professional|31.3.24
£
5,006
2,043
6,950
1,876
3,026
5,435
-
235
379
489
25,439
31.3.24
£
660
6,406
7,066|31.3.23
£
4,878
1,867
5,691
2,159
3,159
5,307
-
-
438
491|
|---|---|---|
|||23,990|
|||31.3.23
£
900
6,350|
|||7,250|
## **8. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
## **9. STAFF COSTS**
|Wages and salaries
Pension costs
The average monthly number of employees during the year was as follows:
Full time
Part time||31.3.24
£
34,168
-
-
31.3.24
5
-
5||31.3.23
£
31,740
957|
|---|---|---|---|---|
|||||32,697|
|||||31.3.23
5
-
5|
No employees received emoluments in excess of £60,000.
The notes form part of these financial statements
Page 8
## Sadberge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
|**10.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
15,093
Other trading activities
-
Charitable activities
63,234
**Total**
78,327
**EXPENDITURE ON**
Charitable activities
45,212
Support costs
23,990
Governance costs
7,250
**Total**
76,452
**NET INCOME/(EXPENDITURE)**
1,875
**Transfers between funds**
(-)
**Net movement in funds**
1,875
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
55,455
**TOTAL FUNDS CARRIED FORWARD**
57,320
========|
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
========|Total
funds
£
15,093
-
63,234
78,327
45,212
23,990
7,250
76,452
1,875
-
1,875
55,455
57,320
========|
|---|---|---|
The notes form part of these financial statements
Page 9
## Sadberge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
## **11. TANGIBLE FIXED ASSETS**
|Equipment
£
**COST**
At 1 April 2023
574
Additions
-
Disposals
-
At 31 March 2024
574
**DEPRECIATION**
At 1 April 2023
143
Charge for year
142
Eliminated on disposal
-
At 31 March 2024
285
**NET BOOK VALUE**
At 31 March 2024
289
At 31 March 2023
431
**12.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Accrued expenses
**13.**
**MOVEMENT IN FUNDS**
At 1.4.23
Income
£
£
**Unrestricted funds**
General fund
57,320
74,953
57,320
74,593
**Restricted funds**
General
-
-
**TOTAL FUNDS**
57,320
74,953|Fixtures and
fittings
£
7,010
-
-
7,010
1,652
347
-
1,999
5,011
5,358
31.3.24
£
-
1,560
1,560
Expenses
£
(102,727)
(102,727)
(-)
(102,727)|Totals
£
7,584
-
-
7,584
1,795
489
-
2,284
5,300
5,789
31.3.23
£
-
900
900
At
31.3.24
£
29,546
29,546
-
29,546|
|---|---|---|
The notes form part of these financial statements
Page 10
Sadberge Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
**Restricted funds**
General
**TOTAL FUNDS**|At 1.4.22
£
55,445
55,445
-
55,445|Income
£
78,327
78,327
-
78,327|Expenses
£
(76,452)
(76,452)
(-)
(76,452)|At
31.3.23
£
57,320
57,320
-
57,320|
|---|---|---|---|---|
## **14. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2024.
The notes form part of these financial statements
Page 11