## **Trustees’ Annual Report for the period**
**From January 1[st] 2022 To December 31[st] 2022**
## **Charity name: Whitfield Tabernacle Trust CIO**
## **Charity registration number: 1175034**
## **Objectives and Activities**
|||
|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|The objects of the charity are to conserve, preserve and
improve the Whitfield Tabernacle for public benefit as a
building of historic interest, and to educate the public about
the historyand heritage of the building.|
|Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.|During the period of this report, the charity has:
Sought grant funding from various bodies to support
the preservation and development of the building that
it acquired in 2019.
Continued to work in co-operation with the local
authority in order to include the preservation and
development of the Tabernacle in schemes for the
regeneration of the wider area.
Sought advice from a number of agencies regarding
the future use of the Tabernacle building so as to
inform the stabilisation phase for which funding was
awarded in 2020, and to inform the future full
development of the building in 2023.
Worked with architects, contractors and other bodies
to complete Phase I of the restoration of the
Tabernacle building.
Taken responsibility for the insurance and security of
the Tabernacle building when contractors vacated the
site in September 2022.|
|Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|The Trustees acknowledge that their project will only
succeed with the support of the local community, and our
objective is not just to preserve a Grade I listed building, but
to engage the local community so as to give them a better
understanding and pride in their local area. We have
therefore established links with other local groups and taken
many opportunities through the local press and various local
forums, to explain what we are doing and encourage others
to assist us in theproject.|
**Additional information**
|**Additional information**||
|---|---|
|||
|Policy on grant making|The charity does not make grants|
|Policy on social investment
including program related
investment|The charity does not invest in other projects, and we do not
have a specific policy regarding social investment. However,
social investment was an important factor in our choice of
contractors to carry out the stabilisation work that was
completed in 2022, and we selected a contractor who was
committed to social investment in otherprojects in the area.|
|Contribution made by
volunteers|The Trustees and members are all voluntary, but did use the
services of a project Manager in 2022 to assist with grant
applications, development plans and Trust development.
The condition of the building and the presence of contractors
on site, meant there was little opportunity for volunteers to be
engaged in any practical activity.|
|Other|The Trust regards the development of the Tabernacle
building as a key element in the regeneration of the
Kingswood area. In the Conservation Area a neighbouring
Grade II listed church ruin has now been converted into flats,
and the adjacent abandoned graveyard is in the process of
being adopted as a small urban park that will complement
the development of the Tabernacle.|
## **Achievements and Performance**
|||||
|---|---|---|---|
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Given the complexity of bringing an ancient building in a very
poor condition back into community use; the Trustees
recognise that their project is a long term one. In 2022
Trustees sought to strengthen the membership of the Board
by appointing two new Trustees with experience of project
management and financial administration.
The local community would have gained no direct benefit
from our 2022 activities other than seeing the evidence that
significant progress had been made in a project to improve
an area that had become very run down. The progress with
the building, and the interest that this has generated locally,
demonstrated the commitment of the local Council, the
Tabernacle Trust and the West of England Combined
Authorityto the Kingswood community.||
**Additional information**
|**Additional information**||
|---|---|
|Achievements against
objectives set|By the end of 2022 the Tabernacle had been restored to
being a secure weatherproof building with essential services.
The further development to make this into a useful building
supported by a sustainable business model is progressing
more slowly than the Trustees would like.|
|Performance of fundraising
activities against objectives set|The charity has not attempted to raise funds directly from the
public. During 2022, the charity received £13.786 from
Historic England as a further part payment of a grant agreed
in 2021. A further £3000 was received from local Councillors
as part of the Unitary Authority’s Member Awarded Funding
scheme.|
## **Financial Review**
|Review of the charity’s financial
position at the end of the period|Expenditure exceeded income in 2022 as a result of payments
becoming due that were funded from grants received in 2021.
However, the balance remaining at the end of 2022 was not
sufficient to meet anticipated expenditure in 2023, although
the timing and level of that expenditure was also unknown.
The date at which contracts are issued for the next phase of
development will have a significant impact on the charity’s
funding requirement.|
|---|---|
|Statement explaining the policy
for holding reserves stating why
they are held|The charity’s Trustees have approved financial standing
orders that specify funds sufficient to cover three month’s
operatingcosts are maintained as a reserve.|
|Amount of reserves held|Held within balance of £4948|
|Reasons for holding zero
reserves|n/a|
|Details of fund materially in
deficit|n/a|
|Explanation of any
uncertainties about the charity
continuing as a going concern|Uncertainty surrounds the phasing of future work and the
length of time that the charity will be responsible for funding
certain matters. Agreeing and applying a sustainable
fundraising strategy is a key task that the charity is now
undertaking.|
## **Additional information**
Until the development of the Tabernacle has been completed, the charity will rely on grant funding and public donations to A description of the principal support its activities. When the building is in a suitable risks facing the charity condition, the charity’s activities will be partially funded by income from events held at the Tabernacle. There is little current financial risk to the charity as funds have been secured for the work that will take place over the next year. However, there is a risk that delay to the full development will expose the charity to an extended period where it is financially responsible for aspects of the Tabernacle without the means of generating income from the building. Other
## **Structure, Governance and Management**
|Description of charity’s trusts:||
|---|---|
|Type ofgoverningdocument|Constitution|
|How is the charity constituted?|The charity is Charitable Incorporated Organization managed
bya Board of Trustees|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Founding Trustees volunteered to set up the charity and were
reappointed by Members at first Annual General Meeting. At
each subsequent AGM, Trustees retire in rotation and can be
reappointed in addition to new Trustees. Members and
Trustees actively seek to encourage Trustees with particular
skills to join the Trust. The Chair of Trustees is appointed by
the Trustees appointed at the first meeting following the
Annual General Meeting.|
## **Additional information**
|Policies and procedures
adopted for the induction and
training of trustees|The Secretary has the responsibility for ensuring that new
Trustees have the information they need to carry out their
duties.|
|---|---|
|The charity’s organisational
structure and any wider
network with which the charity
works|In 2022 the charity was managed by a Board of 8 Trustees
assisted by a Project Manager. The Chair of Trustees is
appointed by the Trustees at the first meeting after the AGM.
Other functional posts such as Secretary and Treasurer are
appointed by the Trustees.
The charity works closely with South Gloucestershire Council,
and is a Member organisation of CVS South Gloucestershire.|
|Relationship with any related
parties|Only informally|
## **Reference and Administrative details**
|Charity name|Whitfield Tabernacle Trust CIO|
|---|---|
|Other name the charity uses|None used|
|Registered charity number|1175034|
|Charity’s principal address|20 Verwood Drive
Bitton
Bristol BS30 6JP|
**Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|AnthonyHick|Chair|||
|AmyCurtis||||
|Kim Scudamore|Secretary|||
|April Begley||||
|Patricia Rooney||||
|CharleyHall||||
|Robert Chapman||From 21.09.2022||
|Alyson Mceown||From 21.09.2022||
– Corporate trustees names of the directors at the date the report was approved
**Director name Does not apply**
Name of trustees holding title to property belonging to the charity
**Trustee name Does not apply**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this None held capacity Name and objects of the charity on Does not apply whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe Does not apply custody and segregation of such assets from the charity’s own assets
## **Names and addresses of advisers**
|**Names and addresses of advisers**|**Names and addresses of advisers**|**Names and addresses of advisers**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|Project Management
Trust Development
Grant Applications|Neil McKen|Williamstowe Limited, Clevedale, The
Shallows, Saltford BS31 3EX|
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature
Full name Anthony Michael Hick
Position Chair
Date
October 20 [th] 2023
**----- End of picture text -----**
Whitfield Tabernacle Trust Community Interest Company Registered Charity 1175034 Registered Company CEO11517
## **Statement of Account to Year Ended 31st December 2022**
The following accounts have been prepared in accordance with the Statement of Recommended Practice (SORP) issued by the Charity Commission to comply with the Executive Committee's obligations as the trustees of the Charity for keeping accounting records
## **Income**
|**Income**|||
|---|---|---|
|Unrestricted Grants
Historic England
SGC - Awarded Funding Scheme
Kingswood Regeneration
**Total Income**
**Expenditure**
Internet Fees
Accountancy Software
Advertising & Marketing
Audit & Accountancy
Consultancy
Depreciation Expense
General Expenses
Insurance
IT Software & Consumables
Light, Heat & Power
Project Development
Repair & Maintenance
Sub Contractors
South Gloucester Council
**Total Expenses**
**Surplus/(Deficit)**|**2022**
13,786.00
3,000.00
6,041.20
**22,827.20**
150.00
172.80
200.00
2,772.00
108.00
6,127.20
135.23
370.15
34,465.00
19.96
1,300.00
**45,820.34**
**(22,993.14)**|**2021**
117,180.00
2,722.00
**119,902.00**|
|||84.43
175.00
-
200.00
-
182.99
28.00
1,965.00
73.62
-
-
-
-
96,501.00
**99,210.04**
**20,691.96**|
## **Balance Sheet @ 31st December 2022**
|**Balance Sheet @ 31st December 2022**|||
|---|---|---|
|**Current Assets**
Fixed Assets
Debtors
Prepayments
Current Account
**Total Assets**
Reserves B/Fwd
I & E
Rounding
**Members Funds**|**2022**
-
-
-
4,948
**4,948**
27,940
(22,993)
1
**4,948**|**2021**
-
-
-
27,940
**27,940**|
|||7,248
20,692
0
**27,940**|
## **Notes to the Accounts**
1. The accounts are prepared on a receipts and payments basis and no account has been taken of accrued/ prepaid income or expenditure
## **Independent Examiners Report to the Trustees of Whitfield Tabernacle Trust Respective responsibilities of Trustees and Examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the charities act) and that an independent examination is needed.
It is my responsibility to:
|.|examine the accounts under section 145 of the Charities Act|
|---|---|
|.|to follow the procedures laid down in the general direction|
|.|given by the Charity Commission (under section 145(5)(b) of the|
|.|Charities Act) and|
|.|to state whether particular matters have come to my attention|
## **Basis of independent examiners statement**
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in in audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below,
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act
to prepare accounts which accord with the accounting records and comply with the with the accounting requirements of the Charities Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
MJ Bowles MJIB Accounting Ltd Date: 23rd October 2023