Trustees’ Annual Report for the period
From January 1[st] 2021 To December 31[st] 2021 Charity name: Whitfield Tabernacle Trust CIO
Charity registration number: 1175034
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The objects of the charity are to conserve, preserve and improve the Whitfield Tabernacle for public benefit as a building of historic interest, and to educate the public about the historyand heritage of the building. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
During the period of this report, the charity has: Sought grant funding from various bodies to support the preservation and development of the building that it acquired in 2019. Continued to work in co-operation with the local authority in order to include the preservation and development of the Tabernacle in schemes for the regeneration of the wider area. Sought advice from a number of agencies regarding the future use of the Tabernacle building so as to inform the stabilisation phase for which funding was awarded in 2020, and to inform the future full development of the buildingin 2023 |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
The Trustees acknowledge that their project will only succeed with the support of the local community, and our objective is not just to preserve a Grade I listed building, but to engage the local community so as to give them a better understanding and pride in their local area. We have therefore established links with other local groups and taken many opportunities through the local press and various local forums, to explain what we are doing and encourage others to assist us in the project. To involve the wider membership of the Trust, and the wider community, our 2021 Annual general Meeting was reinstated as an in-person meeting that allowed an open discussion amongst members of the local community. |
Additional information
The charity does not make grants Policy on grant making
| Policy on social investment including program related investment |
The charity does not invest in other projects, and we do not have a specific policy regarding social investment. However, social investment was an important factor in our choice of contractors to carry out the stabilisation work, and we selected a contractor who was committed to social investment in otherprojects in the area. |
| Contribution made by volunteers |
The Trustees and members are all voluntary, but do use the services of a project Manager to assist with grant applications, development plans and Trust development |
| Other | The Trust regards the development of the Tabernacle building as a key element in the regeneration of the Kingswood area. In the Conservation Area a neighbouring Grade I listed church ruin has now been converted into flats, and the adjacent abandoned graveyard is in the process of being adopted as a small urban park that will complement the development oftheTabernacle. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Given the complexity of bringing an ancient building in a very poor condition back into community use; the Trustees recognise that their project is a long term one. In 2021 Trustees sought to strengthen the membership of the Board with a particular emphasis on community communications. The local community would have gained no direct benefit from our 2021 activities other than seeing the evidence that a group was determined to improve an area that had become very run down, and had secured the financial support of the local council and the West of England Combined Authority to make this possible. |
Additional information
By the end of 2021 the Tabernacle had a roof reinstated and essential services connected. The Trust membership had Achievements against been increased, and a successful presentation event to show objectives set Members and supporters the progress that had been made. The charity has not attempted to raise funds directly from the public. Performance of fundraising activities against objectives set
Financial Review
| Review of the charity’s financial position at the end of the period |
Income exceeded expenditure in 2021, resulting in a balance at year end to meet anticipated expenditure for 2022. |
|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
The charity’s Trustees have approved financial standing orders that specify funds sufficient to cover three month’s operatingcosts are maintained as a reserve. |
| Amount of reserves held | Held within balance of £27,939.83 |
| Reasons for holding zero reserves |
n/a |
| Details of fund materially in deficit |
n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
No concerns, but an acceptance that the business model will have to change as the Tabernacle becomes available for public use. |
Additional information
Until the development of the Tabernacle has been completed, the charity will rely on grant funding and public donations to A description of the principal support its activities. When the building is in a suitable risks facing the charity condition, the charity’s activities will be partially funded by income from events held at the Tabernacle. There is little current financial risk to the charity as funds have been secured for the work that will take place over the next year. However, there is a risk of delay to the full development if South Gloucestershire Council withdraw or reduce their financial support, leaving the Trust with a longer than expected period to fund its activities without an established income stream. Other
Structure, Governance and Management
Description of charity’s trusts:
| Description of charity’s trusts: | |
|---|---|
| Type ofgoverningdocument | Constitution |
| How is the charity constituted? | The charity is Charitable Incorporated Organization managed bya Board of Trustees |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Founding Trustees volunteered to set up the charity and were reappointed by Members at first Annual General Meeting. At each subsequent AGM, Trustees retire in rotation and can be reappointed in addition to new Trustees. Members and Trustees actively seek to encourage Trustees with particular skills to join the Trust. The Chair of Trustees is appointed by the Trustees appointed at the Annual General Meeting. |
Additional information
The Trust did develop an Induction Package for new Trustees, and this is now in the process of being revised an updated. Policies and procedures The Secretary has the responsibility for ensuring that new adopted for the induction and Trustees have the information they need to carry out their training of trustees duties. The charity is managed by a Board of 6 Trustees assisted by a Project Manager. The Chair of Trustees is appointed by the The charity’s organisational Trustees at the first meeting after the AGM. Other functional structure and any wider posts such as Secretary and Treasurer are appointed by the network with which the charity Trustees. works Although working with other groups, the charity does not formally belong to any other network or group Only informally Relationship with any related parties
Reference and Administrative details
| Charity name | Whitfield Tabernacle Trust CIO |
|---|---|
| Other name the charity uses | None used |
| Registered charity number | 1175034 |
| Charity’s principal address | 20 Verwood Drive Bitton Bristol BS30 6JP |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| AnthonyHick | Chair | ||
| AmyCurtis | From 20.09.21 | ||
| Kim Scudamore | Secretary | ||
| April Begley | |||
| Patricia Rooney | |||
| CharleyHall | From 20.09.21 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Does not apply
Name of trustees holding title to property belonging to the charity
Trustee name
Does not apply
Funds held as custodian trustees on behalf of others
Description of the assets held in this None held capacity
Name and objects of the charity on Does not apply whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe Does not apply custody and segregation of such assets from the charity’s own assets
Names and addresses of advisers
| **Type of adviser ** | Name | Address |
|---|---|---|
| Project Management Trust Development Grant Applications |
Neil McKen | Williamstowe Limited, Clevedale, The Shallows, Saltford BS31 3EX |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature Full name Anthony Michael Hick Position Chair Date October 26thth 2022
Whitfield Tabernacle Trust Community Interest Company Registered Charity 1175034 Registered Company CEO11517
Statement of Account to Year Ended 31st December 2021
The following accounts have been prepared in accordance with the Statement of Recommended Practice (SORP) issued by the Charity Commission to comply with the Executive Committee's obligations as the trustees of the Charity for keeping accounting records
Income
| Income | ||
|---|---|---|
| Charities Aid Foundation - Donation Unrestricted Grants Architectual Heritage Fund Historic England SGC - Awarded Funding Scheme Restricted Grant Historic England Repair Grant Total Income Expenditure Internet Fees Accountancy Software Audit & Accountancy Depreciation Expense General Expenses Insurance IT Software & Consumables Printing & Stationary Project Development South Gloucester Council Tfr of Grant Total Expenses Surplus/Deficit Balance Sheet @ 31st December 2021 Current Assets Fixed Assets Debtors Prepayments Current Account Reserves Account Total Assets Reserves B/Fwd I & E Rounding Members Funds |
2020/2021 £ 20,679.00 2,722.00 96,501.00 119,902.00 84.43 175.00 200.00 182.99 28.00 1,965.00 73.62 - - 96,501.00 99,210.04 20,691.96 2020/2021 - - - 27,939.83 27,939.83 7,247.87 20,691.96 - 27,939.83 |
2019/2020 £ 200.00 5,628.00 5,828.00 |
| 205.08 110.00 150.00 183.00 18.00 1,856.00 45.00 6,350.00 - 8,917.08 |
||
| (3,089.08) | ||
| 2019/2020 182.99 - - 7,064.88 |
||
| 7,247.87 | ||
| 10,337.95 (3,089.08) (1.00) |
||
| 7,247.87 |
Notes to the Accounts
- The accounts are prepared on a receipts and payments basis and no account has been taken of accrued/ prepaid income or expenditure
Independent Examiners Report to the Trustees of Whitfield Tabernacle Trust
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the charities act) and that an independent examination is needed.
It is my responsibility to:
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. examine the accounts under section 145 of the Charities Act
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. to follow the procedures laid down in the general direction
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. given by the Charity Commission (under section 145(5)(b) of the
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. Charities Act) and
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. to state whether particular matters have come to my attention
Basis of Independent Examiners Statement
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be required in in audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below,
Independent Examiners Statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act
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to prepare accounts which accord with the accounting records and comply with the
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with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Michael J Bowles
Date: 26th October 2022