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2022-08-31-accounts

COMBERTON PLAYGROUP CIO ANNUAL REPORT YEAR ENDING 31 AUGUST 2022

Registered Charity no: 1175029 Registered address: Green End, Comberton, Cambridge, CB23 7DY

1

Comberton Playgroup

Trustees Annual Report

Comberton Playgroup is a registered charity with Trustees elected in accordance with our Constitution. The Trustees are legally responsible for the overall management and decision making, along with the direction and performance of Comberton Playgroup. On a day to day basis the Playgroup is run by the senior staff Management Team, supported by all staff members. We are required to ensure that the Playgroup runs in accordance with our Constitution, within the law and to make major decisions jointly. We are required to provide the Charity Commission with an Annual Report which is available to all parents/guardians attending the Charity’s Annual General Meeting and on request.

Trustees and Volunteers 1[st] September 2021 – 31[st] August 2022

Chair of Trustees: Gareth Lane Trustees: Miranda Horvath David Newton Clare Waller (to 27 Feb 2022) Louise Massey (to 27 Feb 2022) Ruby Davies (from 16 March 2022) Lynn Pettit (from 23 September 2021) Parent Support: Jo Lewis

– Playgroup Management Team September 2021 August 2022

(Reporting directly to the Management Committee)

Playgroup Leader: Rachel Lowing Deputy Playgroup Leader: Julia Chandler Senior Room Leader: Becky Gardiner

2

Objects of Comberton Playgroup

The aim of the Playgroup is to enhance the development and education of children under statutory school age by encouraging parents/guardians to understand and provide for the needs of their children through community groups and by:

  1. PROVISION – offering play facilities for the development and education through different activities/education for different age groups, including Fun for Ones and Twos, and Playgroup for age 2 years to 5 years, with advanced activities for children in their last year before attending primary school.

  2. CHILDREN & COMMUNITY – encouraging the study of needs of the individual children in their development and education, and to give additional support to the children and parents, when required. This includes the promotion of public interest in, and the recognition of such needs in the local areas, with the aim to be accessible to children and families from the local community, regardless of race, culture, religion or means.

  3. POLICIES & ENVIRONMENT – creating an environment in which children are safe from abuse, and in which suspicion of abuse is promptly and appropriately responded to according to the Playgroup’s Child Protection Policy.

These objectives are in line with the constitutional objectives of the CIO:

The charity works for the public benefit having as its objects the development and education of children and young people in particular by:

  1. promoting their care and safety;

  2. promoting their education and promoting parental involvement;

  3. promoting their health and wellbeing;

  4. providing services to support them and their families and carers;

  5. providing services to individuals holding membership of the CIO; and

  6. furthering the aims of the Pre-school Learning Alliance.

3

The last 12 months

Once again this year continued to be a challenging one due to the ongoing Covid-19 pandemic. Through the continuing efforts of Rachel, the senior management team and the support of all staff, Playgroup continued to provide a safe and welcoming environment for children to learn and grow.

Covid-19

As the country adjusted to living with the ongoing pandemic, so did Playgroup. In September efforts were made to allow parents back into the building, but unfortunately there were several cases amongst staff and children, which meant that this had to be temporarily restricted again. Unfortunately this coincided with the Nativity performance, which meant parents were unable to be there in person, but it was recorded so that parents could enjoy this annual event.

All government guidance was complied with but, as seemed to be the case locally, more cases of Covid were seen this year than the previous year, when Playgroup largely avoided any known cases. Cases of Covid amongst the staff made ensuring sufficient staff levels was challenging at times. In particular during March 2022 the rising cases amongst staff and children required a few early closures. Generally though, because the staff all rose to the challenge, it was possible to keep Playgroup open.

Staffing

We were sad to see the departure of Leanne Fairweather in December 2021, and thank her for her contributions to Playgroup. We were pleased though to welcome back on to the staff Chrissie Moore in November 2021.

Recruitment remains challenging, especially for those with Level 3 qualifications. Despite this we were fortunate in May to welcome both Gemma Wilson working on a part time basis in both rooms and Emma Smith working full time in the Blue room, both Gemma and Emma hold Level 3 qualifications and this greatly strengthened the staff team.

Fundraising

Covid impacted fundraising activities for much of the year although it was with great pleasure that the annual Easter event took place again in 2022 – an event that went down very well with both staff and parents (and children!)

Finances

The year’s accounts are appended to this report and as can be seen there was a surplus of £29,028 this year. This will be retained for future capital expenditure and to cover the one off costs of lease renewal. It should be noted that there have been no rent payments in the year, for the reasons noted in the next section.

4

Due to the proportion of income which comes from grant funded hours the trustees’ ability to influence the amount of income through the level at which fees are set is limited. The trustees continue to monitor the impact of this.

Premises

No major works to the buildings were undertaken during the year. Ongoing repairs were undertaken as needed.

Ongoing discussions were held with the Diocese with regard to renewing the lease, although this did not progress significantly during the year.

Holiday Club

For the first time a holiday club was trialled in the summer of 2021. The Ofsted registration was extended to allow operation for more weeks and a provision was provided for children and siblings up to seven years old. This proved to be very popular and it is intended to continue this in future holidays. At this time it is intended that it is a distinctly holiday club provision and does not represent a continuation of the term time format.

We welcome any suggestions from parents, grandparents, carers and others if there are ways in which you feel we can improve our service in the future. Any parent or carer or community member interested in becoming a trustee or playgroup supporter should approach Rachel at Playgroup or one of the trustees.

5

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Charity Name
Comberton Playgroup CIO		 Charity Name
Comberton Playgroup CIO		 Charity Name
Comberton Playgroup CIO
31 August 2022 Charity no
(if any)		 1175029
7-8
(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2022.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:		 Date:
30 June 2023
Christopher Dougherty
Fellow of the Institute of Chartered Accountants in England and Wales
Lakin Rose Limited
Pioneer House, Vision Park, Histon
Cambridge, CB24 9NL

October 2018

6

IER

Comberton Playgroup CIO Comberton Playgroup CIO Comberton Playgroup CIO 1175029 1175029 1175029 CC16a
For the period
from		 1 September 2021 To 31 August 2022
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
64,316
110,539
39
76
-
-
174,970
-
-
-
174,970
124,513
445
1,732
935
4,381
2,251
1,363
205
-
-
685
637
370
148
322
2,815
1,521
3,373
246
145,942
-
-
-
145,942
29,028
-
58,256
87,284		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
64,316
110,539
39
76
-
-
-
174,970
-
-
-
174,970
124,513
445
1,732
935
4,381
2,251
1,363
205
-
-
685
637
370
148
322
2,815
1,521
3,373
246
-
145,942
-
-
-
145,942
29,028		 Last year
to the nearest £
Fees 64,316 44,919
Grants 110,539 71,836
Interest receivable 39 19
Donations andgifts 76 41
-
- -
- -
Sub total(Gross income for
AR)		 174,970 116,815
A2 Asset and investment sales,
(see table).
-
- -
**Sub total ** - -
Total receipts
A3 Payments
116,815

Wages and salaries		 124,513 94,010
Teachingmaterials 445 203
Insurance 1,732 1,791
Water rates 935 644
Light and heat 4,381 4,476
Cleaning 2,251 2,174
Telephone and fax 1,363 963
Staff training 205 886
Stationeryandprinting - 157
Milk & food - 2
Legal andprofessional 685 481
Dues & subscriptions 637 452
Staff hospitality 370 236
Equipment expensed 148 910
Computer expenses 322 364
Repairs and maintenance 2,815 786
Sundryexpenses 1,521 438
Accountancyfees 3,373 1,020
Rates 246 -
-
**Sub total ** 145,942 109,993
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
109,993
29,028 - - 29,028 6,822
- - - - -
58,256 - - 58,256 51,434
87,284 - - 87,284 58,256

17

CCXX R1 accounts (SS)

29/06/2023

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 Details
Current account
Building Society account
Petty cash
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Trade debtors
Prepayments
Details
Details
Details
Trade creditors
Accruals
Deferred income
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
64,554
-
22,546
-
184
-
87,284
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
38
-
923
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
570
Unrestricted
1,770
Unrestricted
12,919
-
-
Print Name
Gareth Lane		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Gareth Lane 29/06/23

CCXX R2 accounts (SS)

29/06/2023

28