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COMBERTON PLAYGROUP CIO ANNUAL REPORT YEAR ENDING 31 AUGUST 2021

Registered Charity no: 1175029 Registered address: Green End, Comberton, Cambridge, CB23 7DY

Comberton Playgroup

Trustees Annual Report

Comberton Playgroup is a registered charity with Trustees elected in accordance with our Constitution. The Trustees are legally responsible for the overall management and decision making, along with the direction and performance of Comberton Playgroup. On a day to day basis the Playgroup is run by the senior staff Management Team, supported by all staff members. We are required to ensure that the Playgroup runs in accordance with our Constitution, within the law and to make major decisions jointly. We are required to provide the Charity Commission with an Annual Report which is available to all parents/guardians attending the Charity’s Annual General Meeting and on request.

Trustees and Volunteers 1[st] September 2020 – 31 August 2021

Chair of Trustees: Gareth Lane Trustees: Kate Elliott (to 17 Nov 2020) Emma Amupitan (to 17 Nov 2020) Miranda Horvath (from 18 Nov 2020) David Newton (from 18 Nov 2020) Clare Waller (from 18 Nov 2020) Louise Massey (from 24 March 2021) Parent Support: Jo Lewis Simon Daly

– Playgroup Management Team Sept 2020 August 2021

(Reporting directly to the Management Committee)

Playgroup Leader: Rachel Lowing Deputy Playgroup Leader: Hilary Kingshott (to March 2021) Julia Chandler (from March 2021) Senior Room Leader: Julia Chandler (to March 2021) Becky Gardiner (from March 2021)

Objects of Comberton Playgroup

The aim of the Playgroup is to enhance the development and education of children under statutory school age by encouraging parents/guardians to understand and provide for the needs of their children through community groups and by:

PROVISION – offering play facilities for the development and education through different activities/education for different age groups, including Fun for Ones and Twos, and Playgroup for age 2 years to 5 years, with advanced activities for children in their last year before attending primary school.
CHILDREN & COMMUNITY – encouraging the study of needs of the individual children in their development and education, and to give additional support to the children and parents, when required. This includes the promotion of public interest in, and the recognition of such needs in the local areas, with the aim to be accessible to children and families from the local community, regardless of race, culture, religion or means.
POLICIES & ENVIRONMENT – creating an environment in which children are safe from abuse, and in which suspicion of abuse is promptly and appropriately responded to according to the Playgroup’s Child Protection Policy.

These objectives are in line with the constitutional objectives of the CIO:

The charity works for the public benefit having as its objects the development and education of children and young people in particular by:

promoting their care and safety;
promoting their education and promoting parental involvement;
promoting their health and wellbeing;
providing services to support them and their families and carers;
providing services to individuals holding membership of the CIO; and
furthering the aims of the Pre-school Learning Alliance.

The last 12 months

This year continued to be a significantly challenging one due to the ongoing Covid-19 pandemic. However, I am pleased to say that thanks to the efforts of Rachel, the senior management team and the support of all staff, Playgroup continued to provide a safe and welcoming environment for children to learn and grow.

Covid-19

The staff did an excellent job of keeping abreast of frequently changing advice and although there was undoubtably a significant impact on how Playgroup can operate, there was always a desire to make the children’s experience as close to the pre-pandemic experience as possible. Parents were supportive in adjusting to an outside drop off and maintaining social distancing.

Unfortunately for much of the year it wasn’t possible to run the Messy Play sessions due to being unable to have parents in the building. There were further national lockdowns during the year, but Playgroup was not required to close and remained open to all those who wished to attend.

Thankfully during the year there were no cases of Covid-19 amongst the staff and children.

Staffing

After many years of service Hilary Kingshott left Playgroup in March 2021. A recruitment process was held to fill the deputy leader and room leader positions and we were very pleased to appoint Julia Chandler as deputy leader and Becky Gardiner as room leader.

We started using a bank staff system for short term requirements, and were pleased to by joined by Phoebe Stearn and Elliott Noble.

We were also please to welcome Lynda Fotland, who joined the Blue room team and Alice Tinkler joined to work alongside Becky in the Green room.

Recruitment of staff remains incredibly difficult and unfortunately we have been unable to fill a vacancy for a Level 3 qualified staff member, who is required to provide greater flexibility and resilience to the team.

Fundraising

Unfortunately this was another year where Covid-19 prevented the usual fundraising activities from taking place. However, we are incredibly grateful to Helen Stone and her daughter Elizabeth for undertaking a sponsored 5k run and raising over £1,000!

Finances

A detailed review of finances and salaries was undertaken by the trustees, to enable a revised and hopefully more transparent pay scale structure being

implemented. The trustees have set the objective of paying at or as close to the Living Wage (as set by the Living Wage Foundation) as possible.

We have changed accountants and Lakin Rose have taken over as both accountants and payroll administrators. The opportunity has been taken at the same time to move to the latest, cloud based, version of Quickbooks; this allows more ready access to up-to-date financial information. We are very grateful for Kerrie Jacklin’s assistance in making this transition.

The year’s accounts are appended to this report and as can be seen there was a small surplus of £6,822. This will be retained for future capital expenditure. It should be noted that there have been no rent payments in the year, for the reasons noted in the next section.

Due to the proportion of income which comes from funded hours the trustees’ ability to influence the amount of income through the level at which fees are set is limited. The trustees continue to monitor the impact of this.

Premises

No major works to the buildings were undertaken during the year. Ongoing repairs were undertaken, in particular to the toilet block area

Currently the Diocese is unable to issue a new lease as the EPC rating of the building is not high enough. The Diocese has not yet advised on their plans to undertake improvements to the building, and until these have taken place it will not be possible for a new lease to be issued.

Change to a Charitable Incorporated Organisation (CIO)

Comberton Playgroup CIO became the Ofsted registered operator of Comberton Playgroup on 1[st] September 2018, taking over the assets and liabilities of the previous unincorporated charity and registered company. This process is now complete, with the unincorporated charity having now been fully closed.

We welcome any suggestions from parents, grandparents, carers and others if there are ways in which you feel we can improve our service in the future. Any parent or carer or community member interested in becoming a trustee or playgroup supporter should approach Rachel at Playgroup or one of the trustees.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Comberton Playgroup CIO

On accounts for the year 31 August 2021 ended 1-2

Set out on pages

Charity no 1175029 (if any) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2021 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 22 March 2022 ~~PO |~~ Name: Christopher Dougherty ~~Po~~ Relevant professional Fellow of the Institute of Chartered Accountants in England and Wales qualification(s) or body (if any): Address: Lakin Rose Limited Pioneer House, Vision Park, Histon Cambridge CB24 9NL

October 2018

IER

Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period from 1 September 2020 To 31 August 2021 ee ee ee	Last year to the nearest £ CC16a -	Last year to the nearest £ CC16a -
Fees 44,919					-	-	-	-	44,919	44,919	44,919	38,142	38,142
Grants 71,836					-	-	-	-	71,836	71,836	71,836	87,360	87,360
Water contribution -					-	-	-	-	-	-	-	281	281
Interest receivable 19					-	-	-	-	19	19	19	23	23
Donations and gifts 41					-	-	-	-	41	41	41	-	-
					-	-	-	-	-	-	-	-	-
-	-	-	-	-	-	-	-	-	-	-	-	-	-
-	-	-	-	-	-	-	-	-	-	-	-	-	-
*Sub total*(Gross income for AR)116,815	-	-	-	-	-	-	-	-	116,815	116,815	116,815	125,806	125,806
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 116,815 - - 116,815 125,806 A3 Payments Wages and salaries 94,010 - 94,010 93,629 ————~~——~~
Teaching materials 203					-	-	-	-	203	203	203	760	760
Rent -	-	-	-	-	-	-	-	-	-	-	-	1,938	1,938
Insurance 1,791	-	-	-	-	-	-	-	-	1,791	1,791	1,791	1,705	1,705
Water rates 644									644	644	644	501	501
Light and heat 4,476	-	-	-	-	-	-	-	-	4,476	4,476	4,476	3,782	3,782
Cleaning 2,174	-	-	-	-					2,174	2,174	2,174	1,997	1,997
Telephone and fax 963	-	-	-	-					963	963	963	1,196	1,196
Staff training 886	-	-	-	-					886	886	886	407	407
Stationery and printing 157	-	-	-	-					157	157	157	45	45
Milk & food 2	-	-	-	-					2	2	2	15	15
Legal and professional 481	-	-	-	-					481	481	481	375	375
Dues & subscriptions 452									452	452	452	585	585
Staff hospitality 236									236	236	236	198	198
Equipment expensed 910									910	910	910	162	162
Computer expenses 364									364	364	364	444	444
Repairs and maintenance 786									786	786	786	653	653
Sundry expenses 438									438	438	438	-	-
Accountancy fees 1,020	-	-	-	-	-	-	-	-	1,020	1,020	1,020	1,020	1,020
Other adjustments on change to receipts and payments basis -	- -	- -	- -	- -	- -	- -	- -	- -	- -	- -	- -	- 2,347 -	- 2,347 -
-	-	-	-	-	-	-	-	-	-	-	-	-	-
Sub total 109,993	-	-	-	-	-	-	-	-	109,993	109,993	109,993	107,065	107,065
A4 Asset and investment purchases, (see table) - - - - - - - Sub total - - - - - *Total payments* 109,993 - - 109,993 107,065 *Net of receipts/(payments)* 6,822 - - 6,822 18,741 A5 Transfers between funds - - - - - A6 Cash funds last year end 51,434 - - 51,434 32,693 *Cash funds this year end* 58,256 - - 58,256 51,434 ———~~——~~ SSSS54
CCXX R1 accounts (SS)		1										27/02/2022

Section B Statement of assets and liabilities at the end of the period

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|||||| |---|---|---|---|---| |Unrestricted|Restricted|Endowment| |Categories|Details|funds|funds|funds| |to nearest £|to nearest £|to nearest £| |B1 Cash funds|Current account|39,165|-|-| |Building Society account|18,907|-|-| |Petty cash|184|-|-| |Total cash funds|58,256|-|-| |===>| |(agree balances with receipts and payments| |account(s))|OK|OK|OK| |Unrestricted|Restricted|Endowment| |funds|funds|funds| |Details|to nearest £|to nearest £|to nearest £| |B2 Other monetary assets|Trade debtors|1,733|-|-| |Prepayments|898|-|-| |-|-|-| |-|-|-| |-|-|-| |-|-|-| |—===| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B3 Investment assets|-|-| |-|-| |-|-| |-|-| |-|-| |ee| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B4 Assets retained for the|-|-| |charity’s own use|-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |-|-| |mee| |Fund to which|Amount due|When due| |Details|liability relates|(optional)|(optional)| |B5 Liabilities|Accruals|Unrestricted|1,200| |-| |-| |-| |-| |Signed by one or two trustees on|Date of| |Signature|Print Name| |behalf of all the trustees|approval| |Gareth Lane|17/03/22| |—| |CCXX R2 accounts (SS)|2|27/02/2022|

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2021-08-31-accounts

COMBERTON PLAYGROUP CIO ANNUAL REPORT YEAR ENDING 31 AUGUST 2021

Registered Charity no: 1175029 Registered address: Green End, Comberton, Cambridge, CB23 7DY