Bishop Thomas Grant Charitable Foundation Report of the Trustees and Accounts for I September 2023 to 31 August 2024 Re istered Charit Number 1175028 Bishop Thomas Grant Charitable Foundation - Belltrees Grove Streatham London SW16 2HY BISHOP THOMAS GRANT CHARITABLE FOUNDATION CONTENTS Index Page Charity Information Page Report of the Trustees Pages 4-6 th Minutes of the AGM held on 07 November 2024 Pages 7-8 Accounts Page Basis of preparation of the report of the examiner Page Statement of Financial Activities Page 10 Report of the Independent Examiner Page5 11- 12 Notes to the Financial Statements Page 13 CHARITY INFORMATION CHARITY NAME: Bishop Thomas Grant Charitable Foundation PRINCIPAL OFFICE: Belltrees Grove, Streatham, London SW16 2HY TRUSTEES: Mr Stephen Beck- Chairman Ms Bernadette Boyle Miss Mary Murray Mrs Shelley Thomp50n Mrs Michelle Desira- Treasurer REGISTERED CHARITY No: 1175028 BANKERS: Lloyds Bank, 25 Gresham Street, London EC2V 7HN. INDEPENDENT EXAMINER: Mrs Anne Jackson, Selsdon CR2 7NS BISHOP THOMAS GRANT CHARITABLE FOUNDATION st TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2024 st The trusteespre5ent their report and the charity'sfinancialstatementfor the yeurended31 August 2024. The reference and administrative details set out on page 3form part of this report. Thefinancial statement has been prepared in accordonce with the accounting policies set out on page 10 of this report. Bishop Thomas Grant Charitable Foundation is a CIO organisation registered as a charity (number 1175028) under the Charities Act 2011. It is governed by a constitution dated 9 October 2017. The Ob'ectives of the Foundation These remain unchanged and are based on the advancement of education primarily but not exclusivelv of students at Roman Catholic schools in the Catholic Archdiocese Diocese of Southwark and mainly for those of Bishop Thomas Grant Roman Catholic Secondary School, Belltrees Grove, Streatham, London SW16 2HY. This will include providingfinancial assistance and relief tothose in need by reason of ill health, disability, economic hardship, or other disadvantages (but without imposing any limitations}. It will provide grants and bursaries primarily but not exclusively for students at Roman Catholic schools in the Diocese of Southwark, particularly to school students, by providing financial as51Stance. Trustees are appointed by resolution of the existing Trustees. All material items and the day-to-day running of the charity are discussed and agreed upon by the Trustees. Pro'ects and activities The charity is now well established since its ignoration in 2017. It is pleasingto report that the charity has continued to build up its funding base by introducing the opportunity to make donations via BTG'S ParentPay option and work on thi5 is developing well and generating several one-off and some recurring contributions. The economic climate continues to be challenging and the Foundation has been pleased with the level of support obtained from both new and ongoing donors. All staff/volunteers continue to provide unpaid Support and their services and time freely. Without this support, the charity would find it extremely difficult to continue running as it proceeds to undertake the activities mentioned above. It is pleasing, that the Foundation has been able to generally maintain funding levels and has been able, through prudent variable-term investments of unrestricted funds held on account, to generate reasonable levels of interest without restricting the Foundation'5 ability to meet it5 Stated aims and objectives in response to requests received and need5 identified. Fundraisin Mrs Spink5 continues to do an outstandingjob maintaining contact with contributors and acknowledging their contributions. This continues to generate significant goodwill from donors. A5 agreed last year, the school permitted her some time in her working day to undertake some work for the Foundation on an agreed time basis. This has enabled herto follow up on promised contributions that have not materialised due to factors such as failed standing orders, unclear paperwork, etc. Where supporters can, they continue to provide contributions within their means, knowingthat they have total control over this. They use standing orders, cash or cheques for payments, and, more recently, the ParentPay and PayPal options. The Foundation has made awards totalling £92,902.40 to Bishop Thomas Grant School during this accounting year. The school has recorded its appreciation for this support. The Foundation is aware that students, well-being and learning opportunities are impacted by their working environment and the availability of appropriate accommodation and resources. Bishop Thomas Grant Charitable Foundation directs its funds to support developments at the school and for the students where alternative funding streams are unavailable. Whilst it ha5 taken significant time to get the school's plans to develop its on-site sporting facilities through the local planning process, the formal application is due for submission before the end of the year after positive pre-submission consultation with the planners. Sincere thanks are due to Malcolm Alsop, the consultant engaged to guide the process and move it forward. It is felt that progress is being made. The Foundation is looking to continue to use the intervening period to increase the level of its resources to ensure it will be able to lend enough support to see the project through to completion to secure the considerable benefits it will provide to all the pupils, the school and the wider local community thereby fully encompassing the objectives of the Foundation. The Foundation will also continue to look favourably in the intervening period to any requests to provide other funding for students and their families through the school's support mechanisms. Reserves The charity's trustees intend to keep a reserve that will provide sufficient funds to ensure the day-to-d3y operation of the Charitable Foundation and enable timely responses to any requests for support in addition to resourcing any fundraising activities. This particularly relates to the current position regarding disadvantaged young people. Risk review The Trustees have performed a risk review, which has resulted in an understanding that the continuation of the Charitable Foundation depends on the support of volunteers. Ensuring that a good relationship is maintained with the volunteers is essential. An annual risk review will align with any proposed Charitable Foundation activity developments. Statement of trustees, res onsibilities The trustees are required by lawto prepare a financial statement for each financial year, which give a true and fair view of the charity's state of affairs and its results for that period. In preparing those financial statements, the trustee5 are required to: al select suitable accounting policies and apply them conslstently; b) make judgements and estimates that are reasonable and prudent", cl state whether the policies adopted are in accordance with the Statement of Recommended Practice and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements; d) prepare the financial statements on a going concern basis unless it is inappropriate to assume that the Charity will continue to operate. Accordingly, in line with cl above, the trustees are responsible for keeping proper accounting records that disclose the charity's financial position with reasonable accuracy at any time, thereby enabling them to ensure that the financial statements are compliant. They are also responsible for safeguarding the charity's assets and, hence, for taking reasonable steps to prevent and detect fraud and other irregularities. Independent Examiner The independent examiner, Mrs Anne Jackson, is willing to continue in office, and a resolution to reappoint her will be proposed at the Annual General Meeting. Approval The trustees approved thi5 report at their AGM held on 07th November 2024 and it was signed on their behalf by. Ste hen Beck- Chairman Record of thanks The Trustees would like to take this opportunity to thank all the members, volunteers and the public who have contributed their time, services, or funding to the Foundation over the last year. Total donations for 2023/24 Other income £63,859.15 £13,452.53 Total Receipts £77,311.68 SIGNED ON BEHALF OF THE BOARD OF TRUSTEES Signed: Mr Ste hen Beck Trustee Signed: Ms Bernadette Bo le Trustee Date: Date: Minutes of the Annual General Meeting of the Bishop Thomas Grant Charitable Foundation Trustees th held on Thursday, 07 November 2024, at 19:30 pm in the BTG Conference Room In Attendance Name Mr Stephen Beck ISB) Ms Bernadette Boyle {BBI Miss Mary Murray IMMI Ms Shelley Thompson ISTI Mrs Michelle Desira IMDI Mrs Pat Spinks (PS) Foundation Role Trustee Office Held Chair Vice-chair Member Member Treasurer Secretary School Role Chair of Governors Headteacher Trustee Trustee Trustee Trustee Also in attendance N/A Deputy Headteacher Business Manager Finance Officer l. Apologies- There were no apologies, as all Trustees were present 2. Minutes & Matters Arising-The minutes of the AGM held on Thursday, 2. November 2023, were agreed upon and have been formally approved as an accurate record of the meeting with no amendments. The annual report was recognised as a true reflection of the Charitable Foundation's work and aims. The Trustees have liaised consistently over the past twelve months and unanimously felt the group's work was progressing well and impacting the provision5 for those it had been set up to assist. 3. The Chairthanked the Trustees for attendingthis meeting and fortheir ongoingwork and support of the Charitable Foundation. He felt the Foundation was on target with its plans to support the school's sporting facility development while still being able to meet a number of grant requests. The accounts for the year September 2023 to August 2024 have been prepared and circulated in advance. The Trustees continue to review the Charitable Foundation's Bankers (Lloyds) to ensure the most appropriate arrangements are implemented to secure the lowest costs and to earn maximum interest for the Foundation. With the Trustee5' approval, the Foundation continues to seek opportunities for a percentage of the funds held to be invested for varying terms to earn some interest through the current investments detailed in the accounts whilst phasing the opportunities for use or reinvestment. An easy-access deposit account is operational, enablingthe balance of funds held on deposit to be accessible and earn interest, albeit at a lower level. The funds held in this ea5y-access deposit account are available instantaneously, which facilitates prompt responses to any support requests approved by the trustees. The main account is a Treasurer's non-interest-bearing but charge-free account, so the balance held in this account is kept to a minimum. It is accordingly monitored by the chairman and the Foundation's secretary. As any reserves grow, this will be kept under review, and action will be taken as appropriate to maximise interest on held funds withouttyingthem up fortoo long and makingthe award of grants difficult. The likely need to accessthe funds, and the security ofthe funds will always be prioritised. The Trustees formally approved the 2023- 2024 accounts. The Charitable Foundation continues to build up its funding base. It directs its funds mainly to support developments at the school for which alternative funding streams are unavailable and do not relate to ongoing recurring costs. The Foundation made grantstotalling £92,902.40 to support the upgrading of the school's IT infrastructure and to support the planning proce55 in regard to the proposed pitch development. It was noted that the Foundation has, over the past year, been able to assist the school in its fundraising by utilising its payment methods, such as PayPal. This is reciprocated by the school through the Foundation's use of ParentPay. There is ongoing support to maintain the school's valuable mini-bus provision. The Trustees confirmed their willingness to consider any requests that may come forward whilst retaininE a current focus on the development of sporting facilities. 4, Trustees Report Stephen Beck and Pat Spinks were thanked for preparing the annual report for submission to the Charity Commission with the annual accounts. A draft had been circulated in advance ofthe meetingfor inputfrom all trustee5.The final draft wastabled and approved without amendment. Pat was also thanked for her work throughout the year which included her preparation of the accounts for submission to the Charity Commissioners. 5. Future Plans- The trustees will continue to liaise regularly and meet as required. They will seek to maintain good income levels. Any funding will continue to be allocated prudently to secure the ongoing fulfilment of the Charitable Foundation's Aims and Objectives. 6. The Trustees approved Mrs Anne Jackson's reappointment as the Charitable Foundation's independent accounts examiner. Mrs Spinks agreed to verify and upload documentation to the Charity Commission webslte to comply with their timescales and process the Charitable Foundation's annual gift aid claim. 7. TheTrustees-As all trustees have confirmed they are willingto Serve another term of office, they agreed to continue in their current roles forthe coming financial year. Itwa5 agreed that it worked well with the Chair liaising with trustees with the option to convene ad hoc meetings a5 felt necessary throughout the year to suit the Charitable Foundation's needs, and this wa5 approved for the coming year. The next AGM will be held around the same time as this year in 2025, and a date will be confirmed later in the year. The Chair thanked everyone for their attendance and onEoing involvement with the Charitable Foundation. The Foundation's work ha5 become an increasingly valuable asset to the school, it5 pupils, young people, and the local community. Therefore, the Charitable Foundation's ongoing growth and development are critical for the future. It wa5 noted that, in line with a growing number of schools, the school is managing a deficit budget with a linked deficit recovery plan. It was confirmed that any funds granted by the Foundation to the school would not support the school's recurring costs but must be attributed to a specific project designed to enhance or expand provision. The meeting closed at 20'.45 Signed a5 an accurate record of the meeting of the Trustees: Mr Ste hen Beck- Foundation Trustee and Chair Date: 12/01/2024 BISHOP THOMAS GRANT SCHOOL CHARITABLE FOUNDATION ACCOUNTS I September 2023 - 31 August 2024 TREASURER ACCOUNT NUMBER: 36060568 SORT CODE: 30-90-89 BANK BALANCE DATE DETAILS PAYMENTS RECEIPTS 0110912023 01/09123-31108124 01/09/23-31108124 01110123-31/08124 01109/23-31108124 26&28102124 20/03124 Opening balance Donations Fixed Term Deposits ParentPay Fees Interest Refund School Grants HMRC Charities Gift Aid Clai m Closing balance £117,806.39 £127,070.53 £63,859.15 £86,008.00 £144.14 £3,444.27 £50.00 £92,902.40 £66,167.43 £329,483.85 14108/2024 £10,008.26 £86,339.56 3110812024 £16,013.53 £179,104.54 £77,311.68 Lloyds Bank Payments Receipts Movement £179,104.54 £77,311.68 £101,192.86 £117,806.39 £16,013.53 -1101,792.86 Opening balance Closing balance Movement Balance held at Bank Balance held on deposit Balance held on dep051t Balance held on dep051t Balance held on dep051t Balance held on deposit £16,013.53 £30,000.00 £85,000.00 £50,000.00 £ioo,000.00 £172,721.64 E453,735.17 Lloyds Bank Lloyds Bank Fixed Term A/C Union Bank of India IGBI Cambridge and Counties Bank Close Brothers Bank United Trust Bank BISHOP THOMAS GRANT CHARITABLE FOUNDATION Basis of preparation of the report of the independent examiner to the Trustees of the Foundation Respective responsibilities of trustees and examiner. The charity's trustees are responsible for preparing the accounts. The trustees consider that an audit is not required for this year lunder section 144121 of the Charities Act 2011 {the 2011 Actll and that an independent examination and report are needed. Basis of independent examiner's statement The examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes reviewing the charity's accounting records and comparing the account5 presented with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for a full audit. STATEMENT OF FINANCIAL AcfiviTIES Accounting policies These accounts (financial statement) complywith the Charities Act and have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16107/14, the Financial Reporting Standard for Smaller Entities IFRSSEI, and the Charities Act 2011 and applicable regulations. The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notelsl to these accounts. Fixed Assets and Depreciation If held at any time, tangible fixed assets will be stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives. Investments Investments held are valued at market value on the balance sheet date, and any gain or loss will be recorded in the Statement of Financial Activities. Income Income comprises the value of any goods and service5 the charity supplies and subscriptions. Voluntary income and donation5 are accounted for as received by the charity. The charity is not registered for value-added tax since it is below the threshold for VAT registration. io Independent Examiners Report See pages 11 and 12 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees of Bishop Thomas Grant Charitable Foundation On accounts for the year ended Charity no {if any) 1175028 August 31" 2024 Set out on page 9 Ininel Responsibilities and basis ofre I report to the trustees on my examination of the accounts of the above charity for the year ended 31/08/2024 As the charity's trustees, you are responsible for preparing the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). Having satisfied myself that the accounts of the Foundation are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Bishop Thomas Grant Charitable Foundation's accounts carried out under section 145 of the 2011 Act, and in carrying out my exa mination, I have followed all the appl icable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examiner's statement N.B. The charity's gross income did not exceed £250,000. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination, which gives me cause to believe that in any materia I respect- the accounting records were not kept in accordance with section 130 of the Cha rities Act or the accounts did not accord with the accounting records or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view, which is not a matter considered as part of an independent examination. li I have no concernsand have encountered no othermatters related to the examination to which attention should be drawn in this report to enable a proper understanding of the accounts. Signed: Date: 11 .2f Name: Mrs Anne Jac son Relevant professional qualification(s) or body): N/A Address: 11 Brent Road Selsdon Surrey CR2 7NS Section B Disclosure Only complete if the examiner needs to highlight material matters of concern Give here brief detai15 of any items that the examiner wishes to disclose. NIA 12 BISHOP THOMAS GRANT CHARITABLE FOUNDATION NOTES TO THE FINANCIAL STATEMENTS TRUSTEES EXPENSES No expenses were paid to any of the Charitable Foundation's Trustees for the year ended st 31 August 2024. STAFF COSTS There are no employees of the Foundation, and all work is contributed voluntarily. LAND AND BUILDINGS The Foundation does not own any land or buildings. DESIGNATED FUNDS All funds currently held are undesignated. Designated funds will comprise unrestricted funds that the Trustees can and have set aside to run the Foundation. ACCOUNTS HELD Taking account of FSCS regulations, the Foundation currently holds five accounts as follows; l) A Charity Treasurer Current Account (non-interest bearing/free banking) Lloyds 2) BB Instant Online Ilnterest bearing easy access) Lloyds 3) Dep051t (Interest Bearing Fixed Term) Lloyds 41 CambridEe and Counties Bank (Interest Bearing Fixed Term) C&C 51 Close Brothers Bank (Interest Bearing Fixed Term) CBB 61 United Trust Bank (UK) (Interest Bearing Fixed Term) UTB 71 Union Bank of India (UK) (Interest Bearing Fixed Term) UBI EXPENDITURE The Bishop Thomas Grant Charitable Foundation's Expenditures wi I I be accounted for and classified under relevant headings that aggregate all costs related to/incurred by that category. On a reasonable, justifiable, and consistent basls, the Trustees will apportion expenditures involving more than one category within the parameters of the Foundation's administration. 13 End of Report 14